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The State of Texas {}
County of Burnet   {}      On this the 10th day of April 2018, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
Present:
County Judge James Oakley; Commissioner Precinct 1 Jim Luther, Jr.; Commissioner Precinct 2 Russell Graeter; Commissioner Precinct 3 Billy Wall; Commissioner Precinct 4 Joe Don Dockery
Attendees:
Stephanie McCormick, Comm. Court Coordinator; Karen Hardin, County Auditor; Janet Parker, County Clerk
             
AGENDA
  1.  Call to Order
 
2. Invocation and Pledge of Allegiance to the flags.
 
3.  Public Comments.  Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court.  No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called.  There is a 2 minute speaking limit. 
 
4.  Presentation of a Proclamation for Child Abuse & Prevention Awareness for the month of April.
 
5.  Discussion and/or action regarding the request to purchase a desktop scanner (see attached quote) from District Clerk – Technology Fund (Expense 180-4502-4770). 
 
6.  Discussion and/or action for the approval of a change order for Burnet County Road 208 low water crossing project.
 
7.  Discussion and/or action concerning the approval of travel for Jennifer Russell, Amy Grant, and Jackie Haynes to attend the Synergy Conference, Riverside, California, September 16-20, 2018.  This travel is to be expended to the County Clerk Records Management Budget.
 
8.  Discussion regarding the improvements to the street named Fox Run and the potential acceptance as a County Road.
 
9.  Discussion concerning the CAMPO recommended transportation project lists.
 
10.  Discussion and/or action regarding the approval of the annual interlocal agreement with the City of Horseshoe Bay.
 
11.  Discussion and/or action on the acceptance of the resignation of Mary Kirick from the ESD #8 Board.
 
12.  Discussion and/or action concerning contracting with Riley Mountain Engineering to review a flood study for proposed development within the designated floodway on Inks Lake for an amount not to exceed $3,000.00.
 
13.  Discussion and/or action regarding the donation of a parcel of land from the City of Burnet to Burnet County.
 
14.  Executive Session.  Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071.  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections:  551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).   
           
15. Reconvene in Open Session.
 
16. Discussion and/or action regarding items discussed in Executive Session and take up for consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
 
17.  Discussion and/or action regarding Department Updates:
            a. Treasurer’s Report for February
                       
18.   Acknowledgement of Receipt:
            a. MIS Summary
                       
19.  Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
         a.  Professional Service Agreement with Mary Schneider for Blood draws at Burnet County Jail
         b.  Skyfire Conference Tourism Event 

20.  Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
 
21.  The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
            1. Consideration and approval of any pending personnel issues within the policy.
            2.  Payroll approval.
            3.  Consideration and approval concerning budget amendments.
            5.  Consideration and authorization of payment of claims previously approved by the County Auditor.
            6.  Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            7.  Consideration and approval regarding Departmental equipment requests and/or property transfers.
            8.  Correspondence.
                       
22.  Discussion regarding any previous agenda items.
 
23.  Calendar Review.
 
24.  Adjournment.
             
Item #1:
Call to Order
  Judge Oakley called the meeting to order at 9:00 a.m.
             
Item #2:
Invocation & Pledge of Allegiance to the Flags
  Commissioner Precinct 4 Joe Don Dockery gave the invocation.

The court lead the Pledge of Allegiance to the United States and Texas Flags.
             
Item #3:
Comments
  No public comments were made.

Judge Oakley recognized District Attorney Sonny McAfee and Andi Ball with Congressmen Roger Williams Office was in attendance.
             
Item #4:
Child Abuse & Prevention Awareness
  The court discussed a proclamation for Child Abuse & Prevention Awareness for the month of April.

Marsha Neel, Board Member of the Child Welfare Board, thanked the court for the proclamation. Mrs. Ragsdill also stated members from the Children's Advocacy Center, Burnet County Child Welfare Board and CASA were in attendance.

The court presented the proclamation for Child Abuse and Prevention Awareness for the month of April, 2018.

Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 3 Billy Wall to approve a proclamation for Child Abuse & Prevention Awareness for the month of April, 2018.
Vote: 5 - 0 Passed - Unanimously

Judge Oakley thanked everybody for everything they do for the children of Burnet County.

Marsha Neel, Board Member of the Child Welfare Board, stated representatives from Child Protective Services were also in attendance.

Eddie Arredondo, County Attorney, stated to the court there will be an event on April 24, 2018 at 6 p.m. in Marble Falls to help raise awareness of child abuse.
  Attachments:
  Proclamation
 
             
Item #21:
Consent Agenda
  The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
      1.  Consideration and approval of any pending personnel issues within the policy.

Judge Oakley thanked Bill Worley for all his work with the Veterans Service.
 
             
Item #5:
Desktop Scanner for District Clerk
  The court discussed a request to purchase a desktop scanner (see attached quote) from District Clerk – Technology Fund (Expense 180-4502-4770).

Casie Walker, District Clerk, presented the request to the court.
  Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a request to purchase a desktop scanner (see attached quote) from District Clerk – Technology Fund (Expense 180-4502-4770) in the amount of $611.00.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  SCW Quote
 
             
Item #6:
Burnet County Road 208 Low Water Crossing
  The court discussed the approval of a change order for Burnet County Road 208 low water crossing project.

Commissioner Graeter stated to the court the length of the low water crossing was not adequate and needs to be extended by 39 feet in the amount of $5,472.00.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a change order for Burnet County Road 208 low water crossing project in the amount of $5,472.00.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  Change Order Request
 
             
Item #7:
Synergy Conference, Riverside, California
  The court discussed the approval of travel for Jennifer Russell, Amy Grant, and Jackie Haynes to attend the Synergy Conference, Riverside, California, September 16-20, 2018.  This travel is to be expended to the County Clerk Records Management Budget.

Janet Parker, County Clerk, presented the request to the court.
  Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve travel for Jennifer Russell, Amy Grant, and Jackie Haynes to attend the Synergy Conference, Riverside, California, September 16-20, 2018.  This travel is to be expended to the County Clerk Records Management Budget in the amount of $4,800.00
  Vote: 5 - 0 Passed - Unanimously
             
Item #8:
Fox Run
  The court discussed improvements to the street named Fox Run and the potential acceptance as a County Road.

Commissioner Precinct 2 Russell Graeter presented maps of the road and discussed the improvements that would need to be done to the road to bring the road up to county standards.

The court felt the Commissioner should require the entire road and not partial acceptance of this road.

No action was taken.
             
Item #9:
CAMPO Recommended Transportation Project Lists
  The court discussed the CAMPO recommended transportation project lists.

Judge Oakley updated the court on CAMPO and where Burnet County stands on future transportation project lists.

No action was taken.
             
Item #10:
City of Horseshoe Bay Interlocal Agreement
  The court discussed approval of the annual interlocal agreement with the City of Horseshoe Bay.

Motion is made by Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther Jr., to approve the annual interlocal agreement with the City of Horseshoe Bay.
Vote: 5 - 0 Passed - Unanimously

Commissioner Precinct 4 Joe Don Dockery requested the motion be amended to include automatic extension. This provision was written in the last redraft of the interlocal agreements.

Judge Oakley added a supplement to the previously approved annual interlocal agreement with Horseshoe Bay, enacting the provision for automatic renewal.
  Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to allow the provision of the automatic renewal.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  City of Horseshoe Bay Interlocal
 
             
Item #11:
Mary Kirick Resignation
  The court discussed acceptance of the resignation of Mary Kirick from the ESD #8 Board.
  Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 4 Joe Don Dockery to accept the resignation of Mary Kirick from the ESD #8 Board.
  Vote: 5 - 0 Passed - Unanimously
             
Item #12:
Riley Mountain Engineering
  The court discussed contracting with Riley Mountain Engineering to review a flood study for proposed development within the designated floodway on Inks Lake for an amount not to exceed $3,000.00.

Herb Darling, Development Services, presented the request to the court. 

Karen Hardin, County Auditor, stated this flood study would be funded through non departmental professional services.
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve contracting with Riley Mountain Engineering to review a flood study for proposed development within the designated floodway on Inks Lake for an amount not to exceed $3,000.00 and be funded through non departmental professional services.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  Riley Mountain Engineering Proposal
 
             
Item #13:
Donation of Land From the City of Burnet
  The court discussed the donation of a parcel of land from the City of Burnet to Burnet County.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to accept the donation of a parcel of land from the City of Burnet to Burnet County.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  Proposed Special Warranty Deed
 
             
Item #14:
Executive Session
  No action was taken.
             
Item #15:
Reconvene in Open Session
  No action was taken.
             
Item #16:
Items Discussed in Executive Session
  No action was taken.
             
Item #17:
Department Updates
  The court heard Department Updates:
            a. Treasurer’s Report for February
 
Herb Darling, Development Services, reported on the Environmental Services Department.

Judge Oakley reported the court will be receiving new tables and chairs today. Judge Oakley stated maintenance is continuing to work on the Oakalla Community Center Library and that the shoe display in front of the courthouse will be coming down today.

Karen Hardin, County Auditor, stated the current jail population is currently at 353 inmates.

Casie Walker, District Clerk, requested more caged space in the storage building.

Chief Mike Cummings, stated the Sheriff's Department is awaiting new patrol vehicles.

a. Karrie Crownover, Treasurer, presented the Treasurer's report for February, 2018.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve the Treasurer's monthly report.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  Building and Septic Report
  Treasurer's Monthly Report
 
             
Item #18:
Acknowledgement of Receipt
  The court made an acknowledgement of receipt:
            a. MIS Summary
 
             
Item #19:
Contracts, Agreements or Grants
  The court discussed contracts, agreements or grants to be approved and/or ratified:
        a.  Professional Service Agreement with Mary Schneider for Blood draws at Burnet County Jail
        b.  Skyfire Conference Tourism Event

Motion is made by Jim Luther Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve both items.
Vote: 5 - 0 Passed - Unanimously

Judge Oakley presented two additional contracts with KONE Elevator and Bill Brinlee for installing skylights at the Precinct 4 equipment shed.
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve contracts with KONE Elevator and Bill Brinlee.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  Bill Brinlee Contract
  KONE Contract
  Mary Schneider Agreement
 
             
Item #20:
Call for Bids/Request for Proposals/Qualifications
  No action was taken.
             
Item #21:
Consent Agenda
  The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
            1. Consideration and approval of any pending personnel issues within the policy.
            2.  Payroll approval.
            3.  Consideration and approval concerning budget amendments.
            5.  Consideration and authorization of payment of claims previously approved by the County Auditor.
            6.  Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            7.  Consideration and approval regarding Departmental equipment requests and/or property transfers.
            8.  Correspondence.
 
 Item #4 was inadvertently omitted from the agenda.
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Russell Graeter to approve the consent agenda with the exception of line item transfers.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  Amendments
 
             
Recess
  The court recessed for 5 minutes.
             
Reconvene
  The court reconvened with all members present at 10:20 a.m.
             
Item #21:
Consent Agenda
   Due to error in posting, no action will be taken on line item transfers.
             
Item #3:
Comments
  Judge Oakley stated the SOU vehicle is paid from restricted funds.
             
Item #22:
Previous Agenda Items
  No action was taken.
             
Item #23:
Calendar Review
  The court discussed calendar review.
             
Item #24:
Adjournment
  Judge Oakley adjourned the meeting at 10:28 a.m.
             




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