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The State of Texas {}
County of Burnet   {}      On this the 7th day of March 2018, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
Present:
County Judge James Oakley; Commissioner Precinct 1 Jim Luther, Jr.; Commissioner Precinct 2 Russell Graeter; Commissioner Precinct 3 Billy Wall; Commissioner Precinct 4 Joe Don Dockery
Attendees:
Stephanie McCormick, Comm. Court Coordinator; Karen Hardin, County Auditor; Shelley Demarest, Commissioner Court Clerk
             
AGENDA
  1.  Call to Order
 
2. Invocation.
 
3. Pledge of Allegiance to the flags.
 
4.  Public Comments.  Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit. 
 
5.  Discussion and/or action regarding the final plat approval for North Fork Estates, a private subdivision consisting of 8 lots on 130.25 acres out of the James B. Allen Survey, Abst. No. 5, Burnet County, Texas.
 
6.  Discussion and/or action regarding the final plat approval for The Ranches at Blackbuck Ridge, Phase II, a private subdivision consisting of 118 lots on 900.84 acres out of various surveys, Burnet County, Texas.
 
7.  Discussion and/or action regarding the approval to accept award and sign contract for CAPCOG FY 2018-2019 for Solid Waste for HHW Collection Event for $35,000.00.  Collection event is scheduled for October 13, 2018 at Marble Falls High School Visitors Parking Lot off Manzano Mile.
 
8.  Discussion and/or action regarding the approval to apply for the FY 17 SCAAP Application for the Office of Justice Programs with the U.S. Department of Justice.  Deadline for applications is March 16, 2018 at 5:00 p.m.
 
9.  Discussion and/or action regarding a proclamation celebrating March, 2018 as Youth Art Month in Burnet County.
 
10.  Presentation of Certificates for the Youth Art that is being displayed throughout the Courthouse.
 
11.  Discussion and/or approval for Road and Bridge Pct. 1 to purchase two used dump trucks from the City of Burnet, and for Road and Bridge Pct. 4, to purchase one dump truck from the City of Burnet.
 
12.  Discussion and/or approval on Work Order No. 17-103.6 from KC Engineering to prepare a complete set of construction plans for County Road 120 from the end of RM 1855 to the railroad tracks at County Road 123.
 
13.  Discussion and/or action of the resignation of the ESD #4 Board member Michael Lewis.
 
14. Discussion and/or action of the replacement appointment of the ESD #4 Board member to be Danny Guess.
 
15.  Executive Session.  Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071.  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections:  551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).   
           
16. Reconvene in Open Session.
 
17. Discussion and/or action regarding items discussed in Executive Session and take up for consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
 
18.  Discussion and/or action regarding Department Updates:
            a. January Treasurer’s Report
           
19.   Acknowledgement of Receipt:
            
20.  Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
 
21.  Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
 
22.  The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
            1. Consideration and approval of any pending personnel issues within the policy.
            2.  Payroll approval.
            3.  Consideration and approval concerning budget amendments.
            4.  Consideration and approval concerning budget line item transfers.
            5.  Consideration and authorization of payment of claims previously approved by the County Auditor.
            6.  Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            7.  Consideration and approval regarding Departmental equipment requests and/or property transfers.
            8.  Correspondence.
                       
23.  Discussion regarding any previous agenda items.
 
24.  Calendar Review.
 
25.  Adjournment.
 
             
Item #1:
Call to Order
  Judge Oakley called the meeting to order at 9:00 a.m.
             
Item #2:
Invocation
  Commissioner Precinct 4 Joe Don Dockery gave the invocation.
             
Item #3:
Pledge

The court led the Pledge of Allegiance to the United States and Texas Flags.
             
Item #4:
Comments
  No comments were made.
             
Item #9:
Youth Art Month
  The court discussed a proclamation celebrating March, 2018 as Youth Art Month in Burnet County.

Samantha Melvin, Teacher, presented 2 proclamations for Youth Art Month to the court, one for Burnet and one for Marble Falls.
  Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 3 Billy Wall to approve a proclamation celebrating March, 2018 as Youth Art Month in Burnet County.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  Proclamation
 
             
Item #10:
Student Art Certificates
  The court made a presentation of certificates for the youth art that is being displayed throughout the Courthouse.

The court commended Mrs. Melvin for all the wonderful artwork displayed in the courthouse and thanked her for all she does for art in Burnet County.

Samantha Melvin, Teacher, presented awards to the kids with art being displayed.

Mrs. Melvin invited everybody to Happy Scoops March 8, 2018 5:00 p.m. to 7:30 p.m. for an art show.
             
Recess
  The court recessed at 9:00 a.m.
             
Reconvene
  The court reconvened at 9:29 a.m.
             
Item #5:
North Folk Estates
  The court discussed the final plat approval for North Fork Estates, a private subdivision consisting of 8 lots on 130.25 acres out of the James B. Allen Survey, Abst. No. 5, Burnet County, Texas.

Herb Darling, Development Services and Brett Burton, Cuplin and Associates, presented the final plat to the court. Mr. Darling stated this does have TxDOT approval.
  Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the final plat of North Fork Estates, a private subdivision consisting of 8 lots on 130.25 acres out of the James B. Allen Survey, Abst. No. 5, Burnet County, Texas.
  Vote: 5 - 0 Passed - Unanimously
             
Item #6:
The Ranches at Blackbuck Ridge, Phase II
  The court discussed the final plat approval for The Ranches at Blackbuck Ridge, Phase II, a private subdivision consisting of 118 lots on 900.84 acres out of various surveys, Burnet County, Texas.

Herb Darling, Development Services and Brett Burton, Cuplin and Associates, presented the final plat to the court.
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve the final plat of The Ranches at Blackbuck Ridge, Phase II, a private subdivision consisting of 118 lots on 900.84 acres out of various surveys, Burnet County, Texas
  Vote: 5 - 0 Passed - Unanimously
             
Item #18:
Department Updates
  The court heard Department Updates:
            a. January Treasurer’s Report

Karrie Crownover, Treasurer, presented the report to the court.

Motion is made by: Commissioner Precinct 1 Jim Luther Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery, to approve the January Treasurer's Report.
Vote: 5 - 0 Passed - Unanimously

Karrie Crownover, Treasurer, reported to the court on the hiring of Melody Harrison for the Treasurer's Office.
 
Karen Hardin, County Auditor, stated to the court she has hired Kathy Waechter for the Auditor's Office.
 
Herb Darling, Development Services, reported on the increase in numbers and being up $5.8 million ahead of last year.

Judge Oakley stated him and Stephanie McCormick, Tourism, met with Lodgers this week.
 
Judge Oakley stated Maintenance will be starting renovations on the Oakalla Library and then the Historic Jail.

Commissioner Precinct 4 Joe Don Dockery stated his crew will begin working on the outside of the South Annex.

Commissioner Precinct 2 Russell Graeter stated his crew will be paving the Oakalla Library parking lot and adding safety to the playground. Currently Precinct 2 is working on Russell Fork Bridge and fencing in the property surrounding the bridge.
  Attachments:
  Building & Septic Report
  Treasurer's Report
 
             
Item #7:
HHW Collection Event
  The court discussed the approval to accept award and sign contract for CAPCOG FY 2018-2019 for Solid Waste for HHW Collection Event for $35,000.00.  Collection event is scheduled for October 13, 2018 at Marble Falls High School Visitors Parking Lot off Manzano Mile.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve to accept an award and sign contract for CAPCOG FY 2018-2019 for Solid Waste for HHW Collection Event for $35,000.00.  Collection event is scheduled for October 13, 2018 at Marble Falls High School Visitors Parking Lot off Manzano Mile.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  HHW Collection Event Grant
 
             
Item #8:
FY 17 SCAAP Application
  The court discussed approval to apply for the FY 17 SCAAP Application for the Office of Justice Programs with the U.S. Department of Justice.  Deadline for applications is March 16, 2018 at 5:00 p.m.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve to apply for the FY 17 SCAAP Application for the Office of Justice Programs with the U.S. Department of Justice.  Deadline for applications is March 16, 2018 at 5:00 p.m.
  Vote: 5 - 0 Passed - Unanimously
             
Item #11:
Purchase of Two Used Dump Trucks
  The court discussed approval for Road and Bridge Pct. 1 to purchase two used dump trucks from the City of Burnet, and for Road and Bridge Pct. 4, to purchase one dump truck from the City of Burnet.

Commissioner Jim Luther Jr. presented the following costs to the court:
$17,000 each for Precinct 1
$16,000 for Precinct 4
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve Road and Bridge Pct. 1 to purchase two used dump trucks from the City of Burnet, and for Road and Bridge Pct. 4, to purchase one dump truck from the City of Burnet.
  Vote: 5 - 0 Passed - Unanimously
             
Item #12:
County Road 120 Construction Plans
  The court discussed approval for Work Order No. 17-103.6 from KC Engineering to prepare a complete set of construction plans for County Road 120 from the end of RM 1855 to the railroad tracks at County Road 123.
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve Work Order No. 17-103.6 from KC Engineering to prepare a complete set of construction plans for County Road 120 from the end of RM 1855 to the railroad tracks at County Road 123.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  County Road 120
 
             
Item #13:
Michael Lewis Resignation
  The court discussed the resignation of the ESD #4 Board member Michael Lewis.
  Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the resignation of the ESD #4 Board member Michael Lewis.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  Mike Lewis Resignation
 
             
Item #14:
Danny Guess Appointment
  The court discussed the replacement appointment of the ESD #4 Board member to be Danny Guess.
  Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the replacement appointment of the ESD #4 Board member to be Danny Guess.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  Danny Guess Appointment
 
             
Item #15:
Executive Session
  No action was taken.
             
Item #16:
Reconvene in Open Session
  No action was taken.
             
Item #17:
Items Discussed in Executive Session
  No action was taken.
             
Item #19:
Acknowledgement of Receipt
  No action was taken.
             
Item #20:
Contracts, Agreements or Grants
  The court discussed contracts, agreements or grants to be approved and/or ratified.

Karen Hardin, County Auditor, added the following items:
MOU for the license plate readers
Renewal lease for LCRA tower
Luke Paving proposal for paving at the south annex in the amount of $6300.
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Russell Graeter to approve all contracts, agreements or grants.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  LCRA Tower Lease
  License Plate Reader MOU
 
             
Item #21:
Call for Bids/Requests for Proposals/Qualifications
  The court made a Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids. 

Judge Oakley reported on the bid opening for a person lift for maintenance. Richard Gumbert, Maintenance Director, is evaluating all bids received and action will be taken at the next meeting.

No action was taken.
             
Item #22:
Consent Agenda
  The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
            1. Consideration and approval of any pending personnel issues within the policy.
            2.  Payroll approval.
            3.  Consideration and approval concerning budget amendments.
            4.  Consideration and approval concerning budget line item transfers.
            5.  Consideration and authorization of payment of claims previously approved by the County Auditor.
            6.  Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            7.  Consideration and approval regarding Departmental equipment requests and/or property transfers.
            8.  Correspondence.

Motion was made by Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther Jr. to approve the consent agenda.
Vote: 5 - 0 - Unanimously

Motion was made by Commissioner Precinct 1 Jim Luther Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve a Line Item Transfer for Pct. 1, for up to $2500 for the purchase of 2 Tractor Trailers from Operating Supplies to Capitalized Assets.
Vote: 5 - 0 - Unanimously
 
  Attachments:
  Assignment of County Property
  Line Item Transfers
 
             
Item #23:
Previous Agenda Items
  No action was taken.
             
Item #24:
Calendar Review
  The court discussed calendar review.
             
Item # :
Adjournment
  The court adjourned at 10:07 a.m.
             




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