Minutes Packet Return
The State of Texas     {}
County of Burnet       {}             On this the 7th day of February, 2018, the Burnet County Commissioners Court met in special session.  The following members of the court were present:
 
Present:
County Judge James Oakley; Commissioner Precinct 1 Jim Luther, Jr.; Commissioner Precinct 2 Russell Graeter; Commissioner Precinct 3 Billy Wall; Commissioner Precinct 4 Joe Don Dockery
Attendees:
Stephanie McCormick, Comm. Court Coordinator
Karen Hardin, County Auditor
Shelley Demarest, Commissioner Court Clerk
             
Agenda
  1. Call to Order

2. Public Comments.  Any person with business before the Commissioner’s Court not scheduled on the   agenda may speak to the Court.  No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called.  There is a 2 minute speaking limit. 
 
3. Discussion and/or action regarding the Burn Ban for the unincorporated areas of Burnet County.
 
4.  Discussion and/or action regarding rescinding the Emergency Declaration and Order Prohibiting Outdoor Burning for Burnet County, Texas dated January 31, 2018.
 
5. Discussion and/or action regarding a variance request from the Burnet County Subdivision Regulations by Joe and Shirley Janota for a 7 acre tract out of a 20 acre tract, Willis Edson Svy. No. 290, Burnet County, Texas.
 
6.  Discussion and/or action for a resolution supporting the request from the County Jail to use $6,030.00 in restricted funds to cover costs of a hot water heater.
 
7.  Discussion and/or action concerning lease agreement opportunities with Enterprise Fleet Services.
 
8.  Discussion and/or action regarding the Transfer 6 “Motorola Mobile” Radios approved for new patrol units to 11 new EF Johnson Handheld radios, giving the ability to outfit the Patrol Division with new radios.
 
9.  Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
      a. Approval of quotes for the purchase of two tables and new chairs for the courtroom at the main courthouse
      b. Oakalla Library Proposal from Circle S Pest Control
      c.  Lexis Nexis Contract
 
10.  Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
      a. Approval to go out for bids for a man lift for the maintenance department
 
11.  The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
            a. Consideration and approval of any pending personnel issues within the policy.
            b. Payroll approval.
            c. Consideration and approval concerning budget amendments.
            d. Consideration and approval concerning budget line item transfers.
            e. Consideration and authorization of payment of claims previously approved by the County Auditor.
            f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
            h. Correspondence.
 
             
Item # 1:
Call to Order
  Judge Oakley called the meeting to order at 9 a.m.
             
Item #2:
Comments
  No public comments were made.

Judge Oakley stated the court has received four boxes of safety materials from TAC and the Commissioners are welcome to take what they need.
             
Item #4:
Emergency Declaration and Order Prohibiting Outdoor Burning
  The court discussed rescinding the Emergency Declaration and Order Prohibiting Outdoor Burning for Burnet County, Texas dated January 31, 2018.

Herb Darling, Development Services, presented the order to the court.
  Motion was made by Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 2 Russell Graeter to rescind the Emergency Declaration and Order Prohibiting Outdoor Burning for Burnet County, Texas dated January 31, 2018.
  Vote: 5 - 0 - Unanimously
  Attachments:
  Declaration of Burn Ban
  Order Rescinding Declaration of Burn Ban
 
             
Item #3:
Burn Ban
  The court discussed implementing a Burn Ban for the unincorporated areas of Burnet County.

Herb Darling, Development Services, presented the Burn Ban Order to the court.
  Motion was made by Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve implementing a Burn Ban for the unincorporated areas of Burnet County.
  Vote: 5 - 0 - Unanimously
  Attachments:
  Burn Ban
 
             
Item #5:
Joe and Shirley Janota Variance Request
  The court discussed a variance request from the Burnet County Subdivision Regulations by Joe and Shirley Janota for a 7 acre tract out of a 20 acre tract, Willis Edson Svy. No. 290, Burnet County, Texas.

Herb Darling, Development Services, presented the variance request to the court.
  Motion was made by Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a variance request from the Burnet County Subdivision Regulations by Joe and Shirley Janota for a 7 acre tract out of a 20 acre tract, Willis Edson Svy. No. 290, Burnet County, Texas.
  Vote: 5 - 0 - Unanimously
  Attachments:
  Janota Variance Request
 
             
Item #6:
County Jail Request
  The court discussed a resolution supporting the request from the County Jail to use $6,030.00 in restricted funds to cover costs of a hot water heater.

Karen Hardin, County Auditor stated this expenditure would come out of Operations Reserve Fund.

Captain Matt Kimbler stated there are 8 to 10 water heaters total.
  Motion was made by Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a resolution supporting the request from the County Jail to use $6,030.00 in restricted funds to cover costs of a hot water heater.
  Vote: 5 - 0 - Unanimously
  Attachments:
  Line Item Transfer
  Resolution
 
             
Item #8:
Motorola Mobile Radios
  The court discussed the Transfer 6 “Motorola Mobile” Radios approved for new patrol units to 11 new EF Johnson Handheld radios, giving the ability to outfit the Patrol Division with new radios.

Sgt. Russell Kneese, stated this request would be the first time all patrols would have the same radios and they prefer the EF Johnson Radios to the Motorola.

Karen Hardin, County Auditor, stated she needs a list with serial numbers of all radios for fixed assets. 
  Motion was made by Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the transfer of 6 “Motorola Mobile” Radios and allow for a line item transfer from item 1005060-3300 in the amount of $3025.72.
  Vote: 5 - 0 - Unanimously
  Attachments:
  Request Breakdown
 
             
Item #9:
Contracts, Agreements or Grants
  The court discussed regarding contracts, agreements or grants to be approved and/or ratified:
      a. Approval of quotes for the purchase of two tables and new chairs for the courtroom at the main courthouse
      b. Oakalla Library Proposal from Circle S Pest Control
      c.  Lexis Nexis Contract

Karen Hardin, County Auditor, presented additional contracts:
d.  Sutton County Inmate Housing Ratification
e. Mentalix
f.  MOU with City of Burnet for the Herman Brown Free Library in Burnet
g.  Space for the Indigent Healthcare Coordinator at the Texas Housing Foundation Center.
  Motion was made by Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve all contracts and agreements including the four additional contracts.
  Vote: 5 - 0 - Unanimously
  Attachments:
  Office Depot and The Business Center Quotes
  Circle S Pest Control Quote
  Lexis Nexis Contract
  Interlocal with Sutton County
  Mentalix Agreement
  Interlocal with City of Burnet for Herman Brown Free Library
  Indigent Healthcare Office Space
 
             
Item #10:
Call for Bids/Requests for Proposals/Qualifications
  The court made a Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
            a. Approval to go out for bids for a man lift for the maintenance department
  Motion was made by Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve to go out for bids for a man lift for the maintenance department.
  Vote: 5 - 0 - Unanimously
             
Item #11:
Consent Agenda
  The court discussed Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
            a. Consideration and approval of any pending personnel issues within the policy.
            b. Payroll approval.
            c. Consideration and approval concerning budget amendments.
            d. Consideration and approval concerning budget line item transfers.
            e. Consideration and authorization of payment of claims previously approved by the County Auditor.
            f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
           g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
            h. Correspondence.
  Motion was made by Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the consent agenda in its entirety.
  Vote: 5 - 0 - Unanimously
  Attachments:
  Assignment of County Property
  Line Item Transfers
 
             
Item #7:
Enterprise Fleet Services
  The court discussed lease agreement opportunities with Enterprise Fleet Services.

Kirby Watson, Enterprise Senior Consultant, stated all vehicles would be leased for 5 years with an option to extend. Mr. Watson also stated not every department head would have to participate. Enterprise Fleet Services offers fleet fuel and every leased vehicle would get a gas card including cents off at Exxon/ Mobile stations.
  Motion was made by Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to allow the county to enter into a lease agreement with Enterprise as option for acquisition of fleet vehicles and fuel.
  Vote: 5 - 0 - Unanimously
  Attachments:
  Enterprise Fleet Services Proposal
 
             
Adjournment
  Judge Oakley adjourned the meeting at 9:45 a.m.
             

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