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The State of Texas {}
County of Burnet   {}      On this the 9th day of October 2018, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
Present:
County Judge James Oakley; Commissioner Precinct 1 Jim Luther, Jr.; Commissioner Precinct 3 Billy Wall; Commissioner Precinct 4 Joe Don Dockery
Absent:
Commissioner Precinct 2 Russell Graeter
Attendees:
Stephanie McCormick, Comm. Court Coordinator; Karen Hardin, County Services Director; Janet Parker, County Clerk
             
AGENDA
  1.  Call to Order
 
2. Invocation and Pledge of Allegiance to the flags.
 
3.  Public Comments. Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit. 
 
4.  Discussion and/or action concerning Burnet County’s Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year Ending September 30, 2017
 
5. Presentation of a Proclamation for National 4-H Week and State TEEA Week
 
6.  Discussion and/or action on approval to accept a grant for $12,892.50 with Bulletproof Vests Partnership Program through the Office of Justice Programs at the Department of Justice
 
7.  Discussion and/or action to accept grant from the US Department of Justice’s Bureau of Justice Assistance: Stop School Violence Prevention and Mental Health Training Program and MOU with the Marble Falls ISD being a sub-grantee
 
8.  Discussion and/or action concerning approval of proposal from Kofile Technologies, Inc. for the archival digitization of Real Property Records of Burnet County with plat preservation GSA Schedule 70 contracts – GS-35F-275AA 
 
9.  Discussion and/or action concerning approval of Letter of Authorization for extended warranty coverage December 2018 – December 2020 for Aumentum Server, to be paid from County Clerk Records Management Funds 
 
10.  Discussion and/or action concerning approval of the Texas HIPA Plus Hosting renewal contract with Thomson Reuters for hosting services for transactional replication of the production Aumentum Recorder server, Public Access with eCommerce and eRecording. To be paid from County Clerk Records Archive Funds 
 
11.  Discussion and/or action concerning approval of bond for Christopher D. Cowan, Deputy Constable Precinct #4
 
12.  Discussion and/or action on acceptance of 0.05 acres from Leslie Paul Stephens to Burnet County for Co. Rd. 120 Road Improvement Job
 
13.  Discussion and/or action regarding the burn ban for the unincorporated areas of Burnet County
 
14. Discussion and/or action regarding the Replat of Lots 9 and 10, Blk. B, Kingsland Hills, Section One, a subdivision in Burnet County, Texas as shown on Plat recorded in Cabinet 1,  Slide 56c, Plat records of Burnet county, Texas to be known as Lot 9A, Blk. B, Kingsland Hills Section One
 
15.  Discussion and/or action regarding the Final Plat of Rustic Ranch Subdivision, 10.00 Acres consisting of 5.50 acres out of the Fedele Secholzer  Svy. No. 18, Abst. No. 791 and 4.50 acres out of the Maria Catalina Salinas Svy. No. 776, Burnet County, Texas, at the intersection of Rustic Lane and Hummingbird Way adjacent to “ The Place” 
 
16. Discussion and/or action regarding the LEPC grant funding
           
17.  Executive Session.  Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071.  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections:  551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).   
 
18. Reconvene in Open Session.
 
19. Discussion and/or action regarding items discussed in Executive Session and take up for consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
 
20.  Discussion and/or action regarding Department Updates:
           
21.   Acknowledgement of Receipt:
            a. TCEQ Notice
            b. Railroad Commission of Texas Notice of Hearing
 
22.  Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
           a.  Burnet County and Transfer Station
           b.  Burnet County and HIS
           c.  MOU Limestone/Coryell Counties 

23.  Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
            a.  CR 212 and 274 Paving 
 
 

24.  The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
            a. Consideration and approval of any pending personnel issues within the policy.
            b. Payroll approval.
            c. Consideration and approval concerning budget amendments.
            d. Consideration and approval concerning budget line item transfers.
            e. Consideration and authorization of payment of claims previously approved by the County Auditor.
            f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
            h. Correspondence.
                       
25.  Discussion regarding any previous agenda items.
                                                                                                                           
26.  Calendar Review.
 
27.  Adjournment.
             
Item #1:
Call to Order
  Judge Oakley called the meeting to order at 9:00 a.m.
             
Item #2:
Invocation and Pledge of Allegiance to the Flags
  Commissioner Precinct 4 Joe Don Dockery gave the invocation.

The court led the Pledge of Allegiance to the United States and Texas Flags.
             
Item #3:
Comments
  No public comments were made.
             
Item #7:
Stop School Violence Prevention and Mental Health Training Program
  The court discussed an action to accept grant from the US Department of Justice’s Bureau of Justice Assistance: Stop School Violence Prevention and Mental Health Training Program and MOU with the Marble Falls ISD being a sub-grantee.

Pam Parkman, Executive Director Marble Falls ISD Education Foundation, thanked the court, Commissioner Precinct #4 Joe Don Dockery and Jana Teague for all their hard work for this grant.

Dr. Shana Fancher, Executive Director of Special Services, reported on the MFISD implementation of the Stop School Violence Prevention and Mental Health Training Program. Dr. Fancher introduced Angela Kennedy as the new Social Emotional Learning Coordinator.

Angela Kennedy, Social Emotional Learning Coordinator, spoke on behalf of the new program and how this grant will help the children in the School District.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the acceptance of a grant from the US Department of Justice’s Bureau of Justice Assistance: Stop School Violence Prevention and Mental Health Training Program and MOU with the Marble Falls ISD being a sub-grantee.
  Vote: 5 - 0 Passed - Unanimously
             
Item #5:
National 4-H Week and State TEEA Week Proclamation
  The court discussed the presentation of a Proclamation for National 4-H Week and State TEEA Week.

Linda Wells and Kelly Tarla, AgriLife Extension Office, introduced Isaiah Worrell, 4-H Archery Team.

Linda Wells, AgriLife Extension Office, presented the court with the TEEA Week Proclamation.

Motion was made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve a Proclamation recognizing October 7 - 13, 2018 as Texas Education Week.

Vote: 4 - 0 Passed - Unanimously

Kelly Tarla, AgriLife Extension Office, and Isaiah Worrell presented the National 4-H Week Proclamation to the court.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a Proclamation recognizing October 7-13, 2018 as National 4-H Week.
  Vote: 4 - 0 Passed
  Attachments:
  National 4H Week Proclamation
  TEEA Proclamation
 
             
Linda Wells, AgriLife Extension Office, invited the Commissioners to the annual luncheon on December 7, 2018.
             
Item #4:
Burnet County’s Certificate of Achievement
  The court discussed Burnet County’s Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year Ending September 30, 2017.
  Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the acceptance of Burnet County’s Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year Ending September 30, 2017
  Vote: 4 - 0 Passed - Unanimously
  Attachments:
  2017 Burnet County Certificate of Achievement
  Financial Reporting Achievement
 
             
Item #15:
Final Plat of Rustic Ranch Subdivision
  The court discussed the Final Plat of Rustic Ranch Subdivision, 10.00 Acres consisting of 5.50 acres out of the Fedele Secholzer Svy. No. 18, Abst. No. 791 and 4.50 acres out of the Maria Catalina Salinas Svy. No. 776, Burnet County, Texas, at the intersection of Rustic Lane and Hummingbird Way adjacent to “The Place”.

Don Sherman, Willis Sherman and Associates, and Herb Darling, Environmental Services Director, presented the final plat to the court.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the Final Plat of Rustic Ranch Subdivision, 10.00 Acres consisting of 5.50 acres out of the Fedele Secholzer  Svy. No. 18, Abst. No. 791 and 4.50 acres out of the Maria Catalina Salinas Svy. No. 776, Burnet County, Texas, at the intersection of Rustic Lane and Hummingbird Way adjacent to “ The Place”.
  Vote: 4 - 0 Passed - Unanimously
  Attachments:
  Rustic Ranch Subd. Final Plat
 
             
Item #14:
Replat of Lots 9 and 10, Blk. B, Kingsland Hills, Section One
  The court discussed the replat of Lots 9 and 10, Blk. B, Kingsland Hills, Section One, a subdivision in Burnet County, Texas as shown on Plat recorded in Cabinet 1,  Slide 56c, Plat records of Burnet County, Texas to be known as Lot 9A, Blk. B, Kingsland Hills Section One.

Marisa Canales, Cuplin and Associates and Herb Darling, Environmental Services Director, presented the replat to the court.
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve the replat of Lots 9 and 10, Blk. B, Kingsland Hills, Section One, a subdivision in Burnet County, Texas as shown on Plat recorded in Cabinet 1, Slide 56c, Plat records of Burnet County, Texas to be known as Lot 9A, Blk. B, Kingsland Hills Section One.
  Vote: 4 - 0 Passed
  Attachments:
  Plat
  Publisher's Affidavit
 
             
Item #15:
Final Plat of Rustic Ranch
  The court discussed the Final Plat of Rustic Ranch Subdivision, 10.00 Acres consisting of 5.50 acres out of the Fedele Secholzer  Svy. No. 18, Abst. No. 791 and 4.50 acres out of the Maria Catalina Salinas Svy. No. 776, Burnet County, Texas, at the intersection of Rustic Lane and Hummingbird Way adjacent to “The Place”.

Janet Parker, County Clerk, stated the taxes have to be paid before the plat can be filed.

Don Sherman, Willis Sherman and Associates, stated he would pay the taxes before filing the plat with the Clerk's Office.
             
Item #8:
Kofile Technologies, Inc.
  The court discussed the approval of a proposal from Kofile Technologies, Inc. for the archival digitization of Real Property Records of Burnet County with plat preservation GSA Schedule 70 contracts – GS-35F-275AA.

Janet Parker, County Clerk, presented the proposal to the court.
  Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a proposal from Kofile Technologies, Inc. for the archival digitization of Real Property Records of Burnet County with plat preservation GSA Schedule 70 contracts – GS-35F-275AA.
  Vote: 4 - 0 Passed - Unanimously
  Attachments:
  Kofile Technologies Inc. Proposal
 
             
Item #6:
Bulletproof Vests Grant
  The court discussed the approval to accept a grant for $12,892.50 with Bulletproof Vests Partnership Program through the Office of Justice Programs at the Department of Justice.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the acceptance of a grant for $12,892.50 with Bulletproof Vests Partnership Program through the Office of Justice Programs at the Department of Justice.
  Vote: 4 - 0 Passed - Unanimously
             
Item #9:
Extended Warranty Coverage December 2018 – December 2020 for Aumentum Server
  The court discussed the approval of Letter of Authorization for extended warranty coverage December 2018 – December 2020 for Aumentum Server, to be paid from County Clerk Records Management Funds
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve a Letter of Authorization for extended warranty coverage December 2018 – December 2020 for Aumentum Server, to be paid from County Clerk Records Management Funds not to exceed $5,592.00.
  Vote: 4 - 0 Passed - Unanimously
  Attachments:
  Aumentum Server Extended Warranty Authorization
 
             
Item #10:
Texas HIPA Plus Hosting Renewal Contract with Thomson Reuters
  The court discussed the approval of the Texas HIPA Plus Hosting renewal contract with Thomson Reuters for hosting services for transactional replication of the production Aumentum Recorder server, Public Access with eCommerce and eRecording.  To be paid from County Clerk Records Archive Funds.
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the Texas HIPA Plus Hosting renewal contract with Thomson Reuters for hosting services for transactional replication of the production Aumentum Recorder Server, Public Access with eCommerce and eRecording.  To be paid from County Clerk Records Archive Funds, in the amount of $54,747.00 for 33 months.
  Vote: 4 - 0 Passed - Unanimously
  Attachments:
  Texas HIPA Plus Hosting Renewal Contract
 
             
Item#11:
Christopher D. Cowan, Deputy Constable Precinct #4 Bond
  The court discussed the approval of bond for Christopher D. Cowan, Deputy Constable Precinct #4.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a bond for Christopher D. Cowan, Deputy Constable Precinct #4.
  Vote: 4 - 0 Passed - Unanimously
             
Item #12:
Co. Rd. 120 Road Improvement
  The court discussed the acceptance of 0.05 acres from Leslie Paul Stephens to Burnet County for Co. Rd. 120 Road Improvement Job.

Judge Oakley thanked Commissioner Precinct 1 Jim Luther Jr. for his work on this project.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve the acceptance of 0.05 acres from Leslie Paul Stephens to Burnet County for Co. Rd. 120 Road Improvement Job.
  Vote: 4 - 0 Passed - Unanimously
  Attachments:
  Deed
 
             
Item #13:
Burn Ban
  No action was taken.
             
Item #16:
LEPC Grant Funding
  The court discussed the LEPC grant funding.

Commissioner Precinct 4 Joe Don Dockery stated Jim Barho has received partial funding for an additional Electronic Message Board.

No action was taken at this time.
             
Item #17:
Executive Session
  No action was taken.
             
Item #18:
Reconvene in Open Session
  No action was taken.
             
Item #19:
Items Discussed in Executive Session
  No action was taken.
             
Item #20:
Department Updates
  The court Department Updates:

Herb Darling, Environmental Services Director, reported on the After Action Meeting following recent fire events and hazardous spill. Mr. Darling will be creating an S.O.P or S.O.G.

Herb Darling, Environmental Services Director, stated permitting is steady but platting has slowed down.

Eddie Arredondo, County Attorney, stated his office has hired a new attorney.

Karen Hardin, County Services Director, stated her office is almost finished and she will be creating business processes for Indigent Health Care.
  Attachments:
  September 2018 Building and Septic Report
 
             
Item #16:
LEPC Grant Funding
  The court discussed the LEPC Grant Funding.

Commissioner Precinct 4 Joe Don Dockery stated a decision will need to be made prior to October 15, 2018.

Judge Oakley stated Burnet County could accept the grant and all 4 precincts could split the difference to fund a new Electronic Message Board.
  Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to split the difference among the four precincts for the purchase of a new Electronic Message Board less grant funding.
  Vote: 4 - 0 Passed - Unanimously
             
Item #21:
Acknowledgement of Receipt
  The court made an Acknowledgement of Receipt: 
            a. TCEQ Notice
            b. Railroad Commission of Texas Notice of Hearing
  Attachments:
  Railroad Commission of Texas Notice of Hearing
  TCEQ Notice
 
             
Item #22:
Contracts, Agreements or Grants
  The court discussed regarding contracts, agreements or grants to be approved and/or ratified:
         a.  Burnet County and Transfer Station
         b.  Burnet County and HIS
         c.  MOU Limestone/Coryell Counties

Motion was made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve items a-c.

Vote: 4 - 0 Passed - Unanimously
 
 

Karen Hardin, County Services Director, added an additional interlocal with the City of Granite Shoals.
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve an interlocal with the City of Granite Shoals.
  Vote: 4 - 0 Passed
  Attachments:
  City of Granite Shoals Interlocal
  Coryell & Limestone Counties MOU
  BFI Transfer Station Assignment
  Indigent Healthcare Solutions Ltd. (IHS) Agreement
 
             
Item #23:
Call for Bids/Requests for Proposals/Qualifications
  The court discussed a Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
              a.  CR 212 and 274 Paving

Judge Oakley presented the results for a bid opening held on October 2, 2018:

Brannan Paving Company, Inc. ...................................... $489,619.54
Wagner Materials and Construction................................ $578,704.50
Fuquay, Inc. .................................................................... $696,398.30
Aaron Concrete Constructors, LP ................................... $702,413.00

Judge Oakley stated KC Engineering recommends Brannan Paving Company, Inc.
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve accepting the recommended bid from Brannan Paving Company, Inc. in the amount of $489,619.54.
  Vote: 4 - 0 Passed - Unanimously
  Attachments:
  KC Engineering Bid Opening
 
             
Item #24:
Consent Agenda
  The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
            a. Consideration and approval of any pending personnel issues within the policy.
            b. Payroll approval.
            c. Consideration and approval concerning budget amendments.
            d. Consideration and approval concerning budget line item transfers.
            e. Consideration and authorization of payment of claims previously approved by the County Auditor.
            f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
            h. Correspondence.

Commissioner Precinct 4 Joe Don Dockery pulled item g.

Motion is made by Commissioner Precinct 1 Jim Luther Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve the consent agenda in its entirety with the exception of item g.

Vote: 4 - 0 Passed - Unanimously
 
The court discussed item g.

Commissioner Precinct 4 Joe Don Dockery is requesting to encumber funds for the buildup of a vehicle.

After further discussion, Commissioner Precinct 4 Joe Don Dockery would like to remove the request.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve item g.
  Vote: 4 - 0 Passed - Unanimously
  Attachments:
  Line Item Transfer
 
             
Item #25:
Previous Agenda Items
  The court discussed previous agenda items.

Judge Oakley stated Utopia Fest is in the process of moving to Revielle Peak Ranch.
             
Item #26:
Calendar Review
  The court discussed Calendar Review.
             
Item #27:
Adjournment
  Judge Oakley adjourned the meeting at 10:05 a.m.
             



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