Minutes Packet Return
The State of Texas       {}
County of  Burnet        {}             On this the 3rd day of October, 2018, the Burnet County Commissioners Court met in Special Session.  The following members of the court were present:
 
Present:
James Oakley, County Judge; Jim Luther, Jr., Commissioner Precinct 1; Russell Graeter, Commissioner Precinct 2; Billy Wall, Commissioner Precinct 3; Joe Don Dockery, Commissioner Precinct 4
Attendees:
Stephanie McCormick, Comm. Court Coordinator
Carole Poppema, Assistant County Auditor
Janet Parker, County Clerk
             
Agenda
  1.  Call to Order
 
2.  Public Comments.  Any person with business before the Commissioner’s Court not scheduled on the   agenda may speak to the Court.  No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called.  There is a 2 minute speaking limit. 
 
3.   Discussion and/or action regarding appointment to the Opportunities for Williamson and Burnet Counties (OBWC)
 
4.  Discussion and/or action regarding the Inter-local agreement between Burnet County and City of Meadowlakes 
 
5. Discussion and/or action regarding the discussion of bids by Burnet Central Appraisal District
            a.  Lots K12018, K12019, K9061 & K12037, Horseshoe Bay South, City of Horseshoe Bay
            b.   Lots 533 & 534, Castle Hills Section, Sherwood Shores, City of Granite Shoals
 
6.  Departmental Updates
     
7.  Acknowledgement of Receipt:
 
8.  Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified: 
      a. MOU with Bluebonnet Trails
     
9.  Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
 
 

10.  The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
            a. Consideration and approval of any pending personnel issues within the policy.
            b. Payroll approval.
            c. Consideration and approval concerning budget amendments.
            d. Consideration and approval concerning budget line item transfers.
            e. Consideration and authorization of payment of claims previously approved by the County Auditor.
            f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
            h. Correspondence.
 
11.  Discussion and/or action regarding any previous agenda items.
           
12.  Calendar Review
 
13.  Adjournment
             
Item #1:
Call to Order
  Judge Oakley called the meeting to order at 9:00 a.m.
             
Item #2:
Comments
  No comments were made.
             
Item #3:
Opportunities for Williamson and Burnet Counties
  The court discussed an appointment to the Opportunities for Williamson and Burnet Counties (OBWC).

Judge Oakley stated the court would like to reappoint Karen Hardin, Director of County Services, to the board.

Karen Hardin, Director of County Services, agreed to the nomination.
  Motion was made by Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the appointment of Karen Hardin, Director of County Services, to the Opportunities for Williamson and Burnet Counties Board.
  Vote: 5 - 0 - Unanimously
             
Item #4:
Burnet County and City of Meadowlakes Inter-local
  The court discussed the Inter-local agreement between Burnet County and City of Meadowlakes.
  Motion was made by Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the Inter-local agreement between Burnet County and City of Meadowlakes.
  Vote: 5 - 0 - Unanimously
  Attachments:
  City of Meadowlakes Interlocal
 
             
Item #5:
Burnet Central Appraisal District
  The court discussed bids to Burnet Central Appraisal District:
            a.  Lots K12018, K12019, K9061 & K12037, Horseshoe Bay South, City of Horseshoe Bay
            b.   Lots 533 & 534, Castle Hills Section, Sherwood Shores, City of Granite Shoals

Stan Hemphill, Chief Appraiser, presented the bids to the court.
  Motion was made by Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve bids received by Burnet Central Appraisal District:
            a.  Lots K12018, K12019, K9061 & K12037, Horseshoe Bay South, City of Horseshoe Bay
            b.  Lots 533 & 534, Castle Hills Section, Sherwood Shores, City of Granite Shoals
 
  Vote: 5 - 0 - Unanimously
  Attachments:
  Bids
 
             
Item #6:
Department Updates
  The court heard department updates:

Karen Hardin, County Auditor, reported on the County Services Department.
             
Item #7:
Acknowledgement of Receipt
  No action was taken.
             
Item #8:
Contracts, Agreements or Grants
  The court discussed contracts, agreements or grants to be approved and/or ratified:
      a. MOU with Bluebonnet Trails

Karen Hardin, Director of County Services, added the following contracts and agreements:
DPS
Stericycle for the HHW Event
Reliable Tire
Leslie Vance Agreement
Axon Enterprises for Tasers
Friends of the Oakalla Public Library
City of Bertram Interlocal for paving

Stephanie McCormick, Tourism, added the following contracts and agreements:
Allison Bass Retainer Agreement
Resorts & Lodges Renewal
LCRA Raw Water Agreement

Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 1 Jim Luther, Jr., to approve all contracts, agreements or grants as presented.

Vote: 5 - 0 Passed - Unanimously

Karen Hardin, Director of County Services, presented a cancellation agreement with Saffire, a website for Lodgers.
  Motion was made by Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a cancellation agreement with Saffire.
  Vote: 5 - 0 - Unanimously
  Attachments:
  Allison, Bass & Magee Agreement
  Axon Enterprises Agreement
  Bluebonnet Trails MOU
  City of Bertram Interlocal
  DPS Agreement
  Friends of the Oakalla Public Library Agreement
  LCRA Raw Water Agreement
  Leslie Vance Agreement
  Reliable Tire Agreement
  Resorts and Lodges Ren
  Saffire Contract Cancellation
  Stericycle Agreement
 
             
Item #7:
Acknowledgement of Receipt
  The court made an acknowledgement of receipt:

Commissioner Precinct 4 Joe Don Dockery stated Baylor S&W is merging with Herman Memorial.

Commissioner Precinct 4 Joe Don Dockery stated there will be a test of the Wireless Emergency Alert System today at 1:18 p.m.
             
Item #9:
Call for Bids/Requests for Proposals/Qualifications
  The court discussed a Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.

Commissioner Precinct 2 Russell Graeter stated bids were opened on October 2, 2018 for road projects for C.R. 212 and C.R. 274. The bids will be awarded on October 9, 2018.
             
Item #8:
Contracts, Agreements or Grants
  The court discussed contracts, agreements or grants to be approved and/or ratified:

Carol Poppema, Assistant Auditor, added an additional lease agreement with Xerox for a copier for IHC not to exceed $400.00 per year.
  Motion was made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Russell Graeter to approve a lease agreement with Xerox for a copier for IHC, not to exceed $400.00 per year.
  Vote: 5 - 0 - Unanimously
             
Item #10:
Consent Agenda
  The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
            a. Consideration and approval of any pending personnel issues within the policy.
            b. Payroll approval.
            c. Consideration and approval concerning budget amendments.
            d. Consideration and approval concerning budget line item transfers.
            e. Consideration and authorization of payment of claims previously approved by the County Auditor.
            f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
            h. Correspondence.
  Motion was made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Russell Graeter to approve the consent agenda in its entirety.
  Vote: 5 - 0 - Unanimously
  Attachments:
  Assignment of County Property
  Line Item Transfers
 
             
Item #11:
Previous Agenda Items
  The court discussed previous agenda items.

Judge Oakley stated no determination has been made on Utopia Fest.
             
Item #12:
Calendar Review
  The court discussed calendar review.
             
Item #6:
Department Updates
  The court heard department updates.

Capt. Mike Cummings, stated Burnet County has a new Commercial Vehicle Enforcement Officer, Deputy William "Tally" Talamantez.

Judge Oakley stated Maintenance will start additional work at the Law Enforcement Center.

Commissioner Precinct 4 Joe Don Dockery stated the County will be ordering a new Oil Distributor Truck and a Diesel Fuel Trailer was obtained yesterday.

Herb Darling, Environmental Services Director, stated his office is steady.
             
Item #13:
Adjournment
  Judge Oakley adjourned the meeting at 9:30 a.m.
             

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