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The State of Texas {}
County of Burnet   {}      On this the 9th day of January 2018, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
Present:
County Judge James Oakley; Commissioner Precinct 1 Jim Luther, Jr.; Commissioner Precinct 2 Russell Graeter; Commissioner Precinct 3 Billy Wall; Commissioner Precinct 4 Joe Don Dockery
Attendees:
Stephanie McCormick, Comm. Court Coordinator; Karen Hardin, County Auditor; Janet Parker, County Clerk
             
AGENDA
  1.  Call to Order
 
2. Invocation.
 
3. Pledge of Allegiance to the flags.
 
4.  Public Comments.  Any person with business before the Commissioner’s Court not scheduled on the   agenda may speak to the Court.  No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called.  There is a 2 minute speaking limit. 
 
5.  Acknowledgement of the remaining student artists from Shady Grove Elementary, Burnet County with works being displayed throughout the Courthouse.
 
6.  Discussion and/or action regarding a public hearing concerning adopting an Order Prohibiting Solid Waste Disposal and Processing Facilities in the unincorporated areas of Burnet County.
 
7.  Discussion and/or action regarding adopting an Order Prohibiting Solid Waste Disposal and Processing Facilities in the unincorporated areas of Burnet County.
 
8.  Discussion and/or action regarding a request for a variance from the Burnet County Subdivision Regulations by Remigio Hernandez to create two 5+/- acre tracts out of a 10.702 acre tract fronting CR 212A.
 
9.  Discussion and/or action regarding a request for a variance from the Burnet County Subdivision Regulations by Vickie Gillin to create a 5 acre tract out of 87.757 acres out of the W.R. Walker Svy., Abst. Nos. 1627, 408, and 950, fronting CR 112, Burnet County, Texas.
 
10.  Discussion and/or action regarding a request for variance from the Burnet County Subdivision Regulations by Jerry Hostetter to create a 4 acre and a 5 acre tract out of 28.21 acres fronting CR. 200C.
 
11.  Discussion and/or action regarding preliminary plat approval of Juniper Ridge, a private subdivision consisting of 3 lots on 22.92 acres out of the J.H. Ridgeway Svy, Abst. No. 720, also known as Lot 4B, The Leones Subdivision, an unrecorded subdivision, Burnet County, Texas.
 
12.  Discussion and/or action regarding a Final plat approval for 7 Creeks Ranch, Phase 2, a private subdivision consisting of 31 lots on 499.95 acres out of various surveys, Burnet County Texas.
           
13.  Discussion and/or action regarding a Presentation and Overview of the Central Texas Food Bank in Burnet County.
 
14.  Discussion and/or Approval to apply for and signing a resolution for grant with Office of the Governor – Homeland Security Grants Division for FY 2018 for Burnet County – Citizen Corp. Program.
 
15.  Discussion and/or Approval to apply for and signing a resolution for grant with Office of the Governor – Homeland Security Grants Division for FY 2018 for Burnet County Communications Dispatch Console Project.
 
16.  Executive Session.  Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071.  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections:  551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).   
           
17. Reconvene in Open Session.
 
18. Discussion and/or action regarding items discussed in Executive Session and take up for consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
 
19.  Discussion and/or action regarding Department Updates:
 
20.   Acknowledgement of Receipt:
            none
          
21.  Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
            a.  Grant Presentation from LCRA
            b.  Rene Bates Auctioneers
 
22.  Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
            a.  Approval to go out for bids on CR 401 South
 
23.  The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
            1. Consideration and approval of any pending personnel issues within the policy.
            2.  Payroll approval.
            3.  Consideration and approval concerning budget amendments.
            4.  Consideration and approval concerning budget line item transfers.
            5.  Consideration and authorization of payment of claims previously approved by the County Auditor.
            6.  Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            7.  Consideration and approval regarding Departmental equipment requests and/or property transfers.
            8.  Correspondence.
                       
24.  Discussion regarding any previous agenda items.
 
25.  Calendar Review.
 
26.  Adjournment.
 
             
Item #1:
Call to Order
  Judge Oakley called the meeting to order at 9:00 a.m.
             
Item #2:
Invocation
  Commissioner Precinct 4 Joe Don Dockery gave the invocation.
             
Item #3:
Pledge

The court led the Pledge of Allegiance to the United States and Texas Flags.
             
Item #5:
Shady Grove Elementary Student Artists
  The court acknowledged the remaining student artists from Shady Grove Elementary. Burnet County recognized the works of art being displayed throughout the Courthouse.

Samantha Melvin, Teacher, presented awards to student artists from Mrs. Jones Art Class at Shady Grove Elementary.
             
Item #21:
Contracts, Agreements, or Grants
  The court discussed contracts, agreements or grants to be approved and/or ratified:
      1.   Grant Presentation from LCRA

Steve Dyer, L.C.R.A. and Trista Fugate, P.E.C., presented a grant award to Burnet County to be used for the purchase of new communication equipment and radios. The grant award was for $22,487.00 and Burnet County matching funds portion was $5,622.00

Judge Oakley recognized, George Russell, L.C.R.A. Board Member and former Marble Falls Mayor, was in attendance. Judge Oakley also thanked Jana Teague, Grant Administrator, and Jim Barho, Emergency Management Coordinator, for their hard work on the application process.

Steve Dyer, L.C.R.A., recognized Shiela Slagel, L.C.R.A. Community Grant Program, for all her efforts on this program.
  Vote: 5 - 0 Passed - Unanimously
             
Item #13:
Central Texas Food Bank in Burnet County
  The court heard a presentation and overview of the Central Texas Food Bank in Burnet County.

Kathy Green, Central Texas Food Bank, stated to the court in 2017 the Central Texas Food Bank has distributed 824,838 pounds of food in Burnet County. Mrs. Green also stated to the court what the Central Texas Food Bank is doing now and in the future to help end hunger.
  Attachments:
  Pamphlets
 
             
Item #11:
Juniper Ridge
  The court discussed a preliminary plat approval of Juniper Ridge, a private subdivision consisting of 3 lots on 22.92 acres out of the J.H. Ridgeway Svy, Abst. No. 720, also known as Lot 4B, The Leones Subdivision, an unrecorded subdivision, Burnet County, Texas.

Herb Darling, Development Services, presented the preliminary plat to the court.
  Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 3 Billy Wall to approve a preliminary plat of Juniper Ridge, a private subdivision consisting of 3 lots on 22.92 acres out of the J.H. Ridgeway Svy, Abst. No. 720, also known as Lot 4B, The Leones Subdivision, an unrecorded subdivision, Burnet County, Texas.
  Vote: 5 - 0 Passed - Unanimously
             
Item #12:
7 Creeks Ranch Phase 2
  The court discussed a final plat approval for 7 Creeks Ranch, Phase 2, a private subdivision consisting of 31 lots on 499.95 acres out of various surveys, Burnet County Texas.

Herb Darling, Development Services, presented the final plat to the court.
  Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a final plat for 7 Creeks Ranch, Phase 2, a private subdivision consisting of 31 lots on 499.95 acres out of various surveys, Burnet County Texas.
  Vote: 5 - 0 Passed - Unanimously
             
Item #14:
Citizen Corp. Program
  The court discussed the approval to apply for and signing a resolution for grant with Office of the Governor – Homeland Security Grants Division for FY 2018 for Burnet County – Citizen Corp. Program.

Jim Barho, Emergency Management Coordinator, stated this is a continuing CERT Grant and this is the third year Burnet County has received this grant. The funding received will be used for new classes and replacing old equipment.
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve to apply for and the signing of a resolution for a grant with Office of the Governor – Homeland Security Grants Division for FY 2018 for Burnet County – Citizen Corp. Program.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  Citizens Corps Program
 
             
Item #15:
Burnet County Communications Dispatch Console Project
  The court discussed the approval to apply for and signing a resolution for grant with Office of the Governor – Homeland Security Grants Division for FY 2018 for Burnet County Communications Dispatch Console Project.

Capt. Chris Jett, stated to the court this grant would replace the consoles in Dispatch Center at the Sheriff's Office.
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve to apply for and the signing of a resolution for a grant with Office of the Governor – Homeland Security Grants Division for FY 2018 for Burnet County Communications Dispatch Console Project.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  Dispatch Console Project
 
             
Item #21:
Contracts, Agreements or Grants
  The court discussed contracts, agreements or grants to be approved and/or ratified:
              b.  Rene Bates Auctioneers

This is an auctioneer service that will handle the sale of estray animals.

Motion is made by: Commissioner Precinct  4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther Jr. to approve a contract with Rene Bates Auctioneers
Vote: 5 - 0 Passed - Unanimously

Capt. Chris Jett, stated to the court the Sheriff's Office would like approval to reapply for a TxDOT Step Grant.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 2 Russell Graeter to approve to apply for a Step Grant with TxDOT.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  TxDOT Step Grant
  Rene Bates Auctioneers
 
             
Item #22:
Bids/Requests for Proposals/Qualifications
  The court made a Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
            1.  Approval to go out for bids on CR 401 South

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a call for bids for CR 401 South.
Vote: 5 - 0 Passed - Unanimously

Capt. Matt Kimbler, added an additional call for bids for fleet vehicles, UTV, and radios for the jail. These items would be paid out of restricted funds.

Karen Hardin, County Auditor, suggested the purchasing agent place the bids on the buy board.

Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 4 Joe Don Dockery, to proceed with the acquisition of 3 radios and approval to look at the buyboard for 3 fleet vehicles and a UTV.
Vote: 5 - 0 Passed - Unanimously

Karen Hardin, County Auditor, stated to the court the EIGA rate needs to be set by Commissioner's Court. Mrs. Hardin stated the Auditor's Office and the Jail are currently re-negotiating a contract with the D.O.J. for federal inmates housing rates.



 
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to allow the Jail and the Auditor's Office to re-negotiate with the D.O.J. for federal inmates housing rates.
  Vote: 5 - 0 Passed - Unanimously
             
Item #19:
Department Updates
  The court heard Department Updates:

Jim Barho, Emergency Management Coordinator, stated to the court CAPCOG and his office is sponsoring a Management 335 Course on Event Security Planning at the AgriLife Center on March 13 and 14, 2018. Mr. Barho stated the LEPC Grant has been finalized and he will be coming back to update the court. Mr. Barho updated the court on the Hazmat spill last week where 5,000 gallons of fuel was spilled on to the highway and caused concern for surrounding wells. Central Texas Underground Water District will monitor the surrounding wells for any possible contamination.

Judge Oakley stated to the court the new E.O.C Area is complete at the Sheriff's Office.

Commissioner Precinct 3 Billy Wall, thanked, Jim Barho, for all he did to help with the accident last week and for calling the Salvation Army to assist.

Stephanie McCormick, Collections, stated to the court GCAT has hired Jim Lehman, former OCA Representative over all OCA Specialists, to assist in the collection of court fines and fees. Mrs. McCormick also stated the Federal Court has rescinded its support of HB1913.

Herb Darling, Development Services, reported on increased activity in Precincts 1 and 2. Overall construction is up $12,000,000.00 for 2017 in the unincorporated areas.
  Attachments:
  December 2017 Building and Septic Report
  DOJ Collections Directives Recinded 2018
 
             
Item #6:
Public Hearing On Solid Waste Disposal and Processing Facilities
  The court held a public hearing concerning adopting an Order Prohibiting Solid Waste Disposal and Processing Facilities in the unincorporated areas of Burnet County.

Herb Darling, Development Services, presented the preliminary order to the court.

Judge Oakley acknowledged there being no one present to speak to this agenda item.
             
Item #7:
Solid Waste Disposal and Processing Facilities Order
  The court discussed adopting an Order Prohibiting Solid Waste Disposal and Processing Facilities in the unincorporated areas of Burnet County.
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve the adoption of an Order Prohibiting Solid Waste Disposal and Processing Facilities in the unincorporated areas of Burnet County.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  Order Prohibiting Solid Waste Disposal and Processing Facilities
 
             
Item #4:
Comments
  No comments were made.
             
Item #8:
Remigio Hernandez Variance Request
  The court discussed a request for a variance from the Burnet County Subdivision Regulations by Remigio Hernandez to create two 5+/- acre tracts out of a 10.702 acre tract fronting CR 212A.

Herb Darling, Development Services, presented the request to the court.
  Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 3 Billy Wall to approve a variance from the Burnet County Subdivision Regulations by Remigio Hernandez to create two 5+/- acre tracts out of a 10.702 acre tract fronting CR 212A.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  Remigio Hernandez Variance Request
 
             
Recess
  The court recessed at 10:25 a.m.
             
Reconvene
  The court reconvened at 10:30 a.m. with all members present.
             
Item #9:
Vickie Gillin Variance Request
  The court discussed a request for a variance from the Burnet County Subdivision Regulations by Vickie Gillin to create a 5 acre tract out of 87.757 acres out of the W.R. Walker Svy., Abst. Nos. 1627, 408, and 950, fronting CR 112, Burnet County, Texas.

Herb Darling, Development Services, presented the request to the court.
  Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a request for a variance from the Burnet County Subdivision Regulations by Vickie Gillin to create a 5 acre tract out of 87.757 acres out of the W.R. Walker Svy., Abst. Nos. 1627, 408, and 950, fronting CR 112, Burnet County, Texas.
  Vote: 5 - 0 Passed - Unanimously
  Attachments:
  Vickie Gillin Variance Request
 
             
Item #10:
Jerry Hostetter Variance Request
  The court discussed a request for variance from the Burnet County Subdivision Regulations by Jerry Hostetter to create a 4 acre and a 5 acre tract out of 28.21 acres fronting CR. 200C.

Herb Darling, Development Services, presented the request to the court.
  Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: County Judge James Oakley to approve a request for variance from the Burnet County Subdivision Regulations by Jerry Hostetter to create a 4 acre and a 5 acre tract out of 28.21 acres fronting CR. 200C.
  Vote: 4 - 1 Passed
 
Nay: Commissioner Precinct 4 Joe Don Dockery
  Attachments:
  Jerry Hostetter Variance Request
 
             
Item #23:
Consent Agenda
  The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
            1. Consideration and approval of any pending personnel issues within the policy.
            2.  Payroll approval.
            3.  Consideration and approval concerning budget amendments.
            4.  Consideration and approval concerning budget line item transfers.
            5.  Consideration and authorization of payment of claims previously approved by the County Auditor.
            6.  Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            7.  Consideration and approval regarding Departmental equipment requests and/or property transfers.
            8.  Correspondence.
  Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Russell Graeter to approve the Consent Agenda in its entirety.
  Vote: 5 - 0 Passed - Unanimously
             
Item #24:
Previous Agenda Items
  The court discussed previous agenda items.

Janet Parker, County Clerk, presented an amended order from December 12, 2017, concerning 7 Creeks Ranch. This order is amending a typographical error. Mrs. Parker also presented an order regarding the carrying over of vacation hours for the Burnet County Dispatchers. This order was previously approved and is for signatures only.
  Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve an amended order concerning 7 Creeks Ranch.
  Vote: 5 - 0 Passed - Unanimously
             
Item #16:
Executive Session
  No action was taken.
             
Item #17:
Reconvene in Open Session
  No action was taken.
             
Item #18:
Items discussed in Executive Session
  No action was taken.
             
Item #20:
Acknowledgement of Receipt
  No action was taken.
             
Item #19:
Department Updates
  The court heard department updates:

Commissioner Precinct 4 Joe Don Dockery clarified that the action taken on the Amended Order for 7 Creeks Ranch was taken under Item #19.
  Attachments:
  7 Creeks Ranch Amended Order
 
             
Item #25:
Calendar Review
  The court discussed calendar review.
             
Item #26:
Adjournment
  Judge Oakley adjourned the meeting at 10:50 a.m.
             




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