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MINUTES OF THE REGULAR MEETING
OF THE HONORABLE MAYOR AND COUNCIL
OF THE CITY OF CASA GRANDE
HELD IN THE COUNCIL CHAMBERS
510 E. FLORENCE BOULEVARD, CASA GRANDE, AZ 85122
MONDAY, JULY 17, 2017
 
             
A.   Call to Order
Mayor McFarland called meeting to order at 7:00 p.m.
 
             
  Invocation
Offered by Captain Mark P. Davey - Salvation Army
 
             
  Pledge of Allegiance
Led by Mayor Pro Tempore Ralph Varela
 
             
B.   Roll Call
 
Present:
Lisa Fitzgibbons, Council Member  
 
Matthew Herman, Council Member  
 
Mary Kortsen, Council Member  
 
Dick Powell, Council Member  
 
Ralph Varela, Mayor Pro Tempore  
 
Craig McFarland, Mayor  
Absent:
Donna McBride (Excused Absent), Council Member
Also Present:
Larry Rains, City Manager
Gloria Leija, City Clerk
Brett Wallace, City Attorney
Celina Morris, Finance Director
Mark McCrory, Police Chief
Paul Tice, Planning & Development Director
Dawn Jett, Human Resources Director
Terrence McKeon, Deputy Public Works Director
Scott Miller, Fire Chief
Steve Hardesty, Community Services Director
             
C.   Minutes
Moved by Council Member Powell, seconded by Council Member Kortsen to approve City Council minutes of June 19, 2017, and City Council Special minutes of June 26, 2017 and accept for the record the minutes of the Historic Preservation Commission - May 22, 2017, Planning and Zoning Commission - June 1, 2017. The motion carried with a 6-0 voice vote.
 
             
D.   Claims
None
 
             
E.   Meeting Agenda Approval
Moved by Council Member Powell, seconded by Council Member Fitzgibbons to approve the Meeting Agenda. The motion carried with a 6-0 voice vote.

 
             
F.   Special Presentations  
             
  F.1    Presentation of the FY2016-2017 Distinguished Budget Award
 
 
  Mayor McFarland reported that on May 4, 2017, the Government Finance Officer Association (GFOA) awarded the City of Casa Grande the Distinguished Budget Presentation Award for excellence in governmental budgeting for the FY2016-2017 annual budget.  The City was originally granted the Distinguished Budget Presentation Award for the FY1996-1997 annual budget and has continued to receive the award each year.  

The award is the highest form of recognition in governmental budgeting.  In order to receive this award, a City must publish a budget document that meets program criteria as a policy document, as a financial plan, as an operations guide, and as a communication device

Mayor McFarland presented the award to Celina Morris, Finance Director and Jeffrey Graves, Budget Analyst.
             
G.   Consent Agenda
All items listed with an asterisk (*) are considered routine matters and will be enacted by one motion and one roll call vote of the Council. There will be no separate discussion of these items unless a Council Member or member of the public so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence of the agenda.
 
  Moved by Council Member Lisa Fitzgibbons, seconded by Mayor Pro Tempore Ralph Varela to approve the Consent Agenda for items G1, G2, G3, G4, G5, G6, G7, G8, G9 and G.10.  The motion carried with a 6-0 voice vote.
 
AYE: Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
  Mayor McFarland then declared that all items in these minutes identified by an asterisk (*) preceding the title of that item were passed and adopted.
             
  *G.1   
Final Adoption of Ordinance No. 3019
Approving the Basic Alignment of the East Side Sewer Expansion Project

 
  By a 6-0 roll call vote under the Consent Agenda, Council passed and adopted Ordinance No. 3019 Approving The Basic Alignment Of The East Side Sewer Expansion Project; Authorizing The Acquisition Of Rights-Of-Way, Public Utility (Sewer) Easements And Temporary Construction Easements For The East Side Sewer Expansion Project; And Authorizing Execution Of Acquisition Documentation By The City Manager Or His Designee.
             
  *G.2   
Final Adoption of Ordinance No. 3020
Accepting the Proposal for Construction Manager at Risk Services from Haydon Building Corporation to Provide Construction Services

 
  By a 6-0 roll call vote under the Consent Agenda, Council passed and adopted Ordinance No. 3020 Accepting the Proposal for Construction Manager at Risk Services from Haydon Building Corporation to Provide Construction Services; Authorizing Expenditure of Public Funds in an Amount Not to Exceed $1,419,088.00; and Authorizing the Execution of a Contract.
             
  *G.3   
Appointment of Mark Bonsall to the Fire and Police Personnel Retirement Boards
 
  City Clerk Leija reported in the Council routing form that Mayor McFarland recommends that Council appoint Mark Bonsall to the Fire and Police Personnel Retirement Boards.

A.R.S. 38-847, sets the structure of the five (5) member Police and Fire Personnel Retirement Boards, as follows: Mayor or his designee, two (2) members elected by the City’s police and fire department public safety employees, and two (2) citizens appointed by the Mayor and Council.
 
Current Fire and Police Retirement Boards:
 
Fire Personnel Retirement Board Members Expirations of Terms
Russell Diggins (elected member) 4/4/2020
Frank Ricci (elected member) 3/1/2018
Mark W. Bonsall (appointed) 4/4/2017
Gloria Leija (appointed) 12/05/2020
Craig McFarland (Mayor) 12/05/2020
   
Police Personnel Retirement Board Term Expirations
Kile Jackson (elected member) 12/03/2021
Stephen Knauber (elected member) 12/03/2021
Mark W. Bonsall (appointed) 4/4/17
Gloria Leija (appointed) 12/1/2020
Craig McFarland (Mayor) 12/1/2020
  By a 6-0 roll call vote under the Consent Agenda, Council appointed Mark Bonsall to the Fire and Police Personnel Retirement Boards.
             
  *G.4   
Accepting the Fourth Quarter 2016/2017 Report for Casa Grande Main Street, Public Service Organization
 
  By a 6-0 roll call vote under the Consent Agenda, Council accepted the Fourth Quarter 2016/2017 Report for Casa Grande Main Street, Public Service Organization.
             
  *G.5   
Accepting the Fourth Quarter FY 2016/2017 Report for Greater Casa Grande Chamber of Commerce, Public Service Organization

 
  By a 6-0 roll call vote under the Consent Agenda, Council accepted the Fourth Quarter FY 2016/2017 Report for Greater Casa Grande Chamber of Commerce, Public Service Organization
             
  *G.6   
Accepting the Fourth Quarter Report FY 2016/2017  for the Museum of Casa Grande/Casa Grande Valley Historical Society Fourth Quarter Report July 15, 2017
 
  By a 6-0 roll call vote under the Consent Agenda, Council accepted the Fourth Quarter Report FY 2016/2017  for The Museum of Casa Grande/Casa Grande Valley Historical Society Fourth Quarter Report July 15, 2017.
             
  *G.7   
Accepting the Museum of Casa Grande/Casa Grande Valley Historical Society's
Annual Report FY 2016/17 for July 31, 2017

 
  By a 6-0 roll call vote under the Consent Agenda, Council accepted the Museum of Casa Grande/Casa Grande Valley Historical Society's Annual Report FY 2016/17 for July 31, 2017.
             
  *G.8   
Consider Ordinance No. 3024
Authorizing the Acquisition of Rights-Of-Way and Temporary Construction Easements Along Mission Parkway and Cottonwood Lane East Of Interstate 10

 
  Terrence Mckeon, Deputy Public Works Director, recommended in the Council routing form that Mayor and Council adopt an ordinance which would authorize the City Manager to execute documentation for acquisition of rights-of-way and easements by maps of dedication related to a proposed 24” waterline, and to initiate any condemnation actions for the sewer project if any become necessary.

This action provides for the acquisition of rights-of-way by map of dedication along Cottonwood and Mission Parkway to provide for the construction and operation of a 24” diameter water main which will provide water service to this area and ultimately the area serving the property owned by AZ Sourcing.  Although it is being constructed by a private developer, this line will ultimately be owned and operated by Arizona Water Company (AWC.) In discussions with AWC, they have stated that their policy is to require construction of new waterlines to be within rights-of-way, rather than easements, whenever possible. In discussions with the landowners, they have indicated a preference to grant appropriate rights-of-way to the City rather than easements to another party. Staff has previously been in discussions and negotiations with each of the landowners of the parcels upon which rights-of-way or easements are required. To date each landowner has been very cooperative and have been willing to discuss dedication of the property to the City in exchange for water tie-ins by the developer of the line.  Because the waterline will be owned by Arizona Water Company, staff is only requesting the authority to obtain dedications of the property at no cost to the City and is not seeking condemnation authority for the right-of-way at this time. 

By a 6-0 roll call vote under the Consent Agenda Council passed to a second reading Ordinance No. 3024.
             
  *G.9   
Resolution No. 5053
Approving Amendment No. 7 to the Agreement Between the City of Casa Grande and Pinal-Gila Council for Senior Citizens for the Senior Meals Program and Ratifying All Prior Amendments

 
  Steve Hardesty, Community Service Director, recommended in the Council routing form that the Mayor and Council approve renewal contract #014-0237 with Pinal Gila Council for Senior Citizens to allow the Dorothy Powell Senior Adult Center to continue providing services for the existing senior meals and transportation programs for FY 2017/2018 and authorize the transfer of budget authority.

The Pinal Gila Council for Senior Citizens (PGCSC) Board of Directors has authorized the renewal of the July 1, 2013 - June 30, 2014 contract for the Dorothy Powell Senior Adult Center with the City of Casa Grande for the period of July 1, 2017 - June 30, 2018.  Approval of this renewal contract for the Senior Meals and Transportation programs will allow the Dorothy Powell Senior Adult Center to continue meal and transportation services.  The duration of the agreement is from July 1, 2017 through June 30, 2018 in accordance with the proposed operating budget submitted as part of the renewal contract.  In the past few years, the senior meals program has remained constant in providing units of service and has also been very well received by the community.


In FY 2017, PGCSC provided $151,323 in Area Agency on Aging (AAA) and Arizona Long Term Care System (ALTCS) funding for the contract term July 1, 2016 through June 30, 2017.

In FY 2018, PGCSC will provide $141,683 in AAA/ALTCS funding for the contract term July 1, 2017 through June 30, 2018.  The following is a breakdown of service reimbursement allowed for PGCSC and other funders, and the amount the City will provide for the in-kind match and cash support for this grant:
 
FUNDING SOURCE AAA IN-KIND Match CITY Cash Support FEMA Program Rev
Congregate Meals: $36,500 $49,500 0 0 $17,873
Home Delivered Meals: $89,253 $59,500 0 $4,600 $7,000
Transportation: $15,930 $19,000 $7,776 0 $5,000
  $141,683 128,000 $7,776 $4600 $29,873
 

Total budget amount submitted for FY 2018 grant:  $337,863.
Total Units allocated to serve: 33,000.

The in-kind match provided by the City supports staff salaries, facility maintenance, utilities, vehicle fuel and maintenance. The following cost centers serve this grant funded program area: 210-41-403-120-0000-10000 - Transportation, 210-41-403-121-0000-10000- Congregate Meals, and 210-41-403-122-0000-10000 - Home Delivered Meals.

By a 6-0 roll call vote under the Consent Agenda, Council passed and adopted Resolution No. 5053, Approving Amendment No. 7 To The Agreement Between The City Of Casa Grande And Pinal-Gila Council For Senior Citizens For The Senior Meals Program And Ratifying All Prior Amendments; Authorizing The Execution Of The Amendment To The Agreement; And Authorizing The Transfer Of Budget Authority


 
             
  *G10   
Six (6) Resolutions
Authorizing the Agreements to Provide funding to Various Partner Agencies:
Access Arizona - $25,000; Boys & Girls Club of Arizona - $120,000;
Casa Grande Main Street - $39,150
Casa Grande Valley Historical Society - $34,000; Chamber of Commerce - $43,500;
and Pinal County Water Augmentation Authority - $20,000

 
  Celina Morris, Finance Director, recommended in the Council routing form that the City Council approve six (6) resolutions authorizing the agreements to provide funding to various partner agencies.

The FY18 budget contemplates funding the various service organizations requests shown below.  Each of these organizations provide a direct benefit to residents of the City of Casa Grande. Historically, each of the organizations listed has previously applied and been awarded funding support from the City. The City made applications available to the organizations for the upcoming fiscal year as well. 

Each service organization submitted an applicant package which included a funding request, an outline of the services provided and a copy of their most recent financial statement audit. The total amount requested totaled $281,650. A detailed breakdown of these requests is shown below: 

Access Arizona - $25,000
Boys & Girls Club of Arizona - $120,000
Casa Grande Main Street - $39,150
Casa Grande Valley Historical Society - $34,000
Chamber of Commerce - $43,500
Pinal County Water Augmentation Authority - $20,000

The FY18 Final Budget includes a provision to fund $281,650 in requests. The amount requested in the budget was based on the partnership funding requests and applicant packages.  As shown in years past, the value of the impact that each of the services organizations provide greatly outweigh the monetary value, and represent a great investment to our community. 

The funding composition for this request include $161,650 from the General Fund (101-11-100-100-7181-10000) and $120,000 from the Promotion and Tourism Fund (211-41-405-113-7181-10000).

By a 6-0 roll call vote under the Consent Agenda Council passed and adopted the following Resolutions:

Resolution No. 5054 - Access Arizona
Resolution No. 5055 - Boys and Girls Club of Arizona
Resolution No. 5056 - Casa Grande Main Street
Resolution No. 5057 - Casa Grande Valley Historical Society
Resolution No. 5058 - Chamber of Commerce
Resolution No. 5059 - Pinal County Water Augmentation Authority
             
H.   Public Comments  
  Bill Thomas, 1511 E. Florence Blvd., expressed his opposition to proposed increase in rental fees for airport hangars at the Casa Grande Municipal Airport. He understands the fees will be addressed as part of the City's fee schedule.  Mr. Thomas voiced that he served two terms on the Casa Grande Airport Board and is currently a hangar tenant at the airport.  He noted that he has sent a memo to Council outlining his concerns with the proposed 15% hangar fee increase, which he believes is excessive.  Many of the tenants believe the current rates are in line with other airports.  The tenants would like the City to consider offering additional amenities to the airport; e.g., WiFi, oil changing pads, etc.,  and would like to partner with the City in offering suggestions on how to manage the airport related costs and identifying new revenues.  Further, Mr. Thomas stated that his hangar, as well as others need repairs, which have been reported but nothing has been done.  He requested that Council consider delaying the proposed hangar rate increase until the tenants have an opportunity to offer input.

Mayor McFarland noted that the City's fee schedule will be addressed during a study session and the airport hangar fees would be addressed at that time.
             
I.   Award of Contracts  
             
  I.1   
Consider Ordinance No. 3021
Accepting a Bid from Motorola Solutions, Inc. for the Purchase of Eighteen (18) All-Band Portable Radios

 
  Scott Miller, Fire Chief, recommended that the Mayor and City Council adopt an ordinance to purchase Motorola Portable Radios from Motorola Solutions under Arizona Contract # ADSPO13-036880 for an amount not to exceed $174,904.68, and reviewed the below information.

This project is a 3-year, 3-phase approach to replacing all of the City of Casa Grande Fire Department radios reaching their End of Life (EOL). This project was budgeted over a three year process in the City Capital Replacement Program.  This is Phase II of the project with Phase I being completed in FY 2016/17. This years, Phase II budget is $180,000 and is under Arizona State Contract # ADPSO13-036880. Currently Fire Department portable radios, Motorola XTS2500, have been slated for EOL through the manufacturer and will no longer be supported beyond December 31, 2019.  The current radios have been in service since 2008 and do not all for consistent interoperable communications with some of our Mutual Aid partners we work with due to the single band limitations of the radio VHF portable radio.

The second phase of this replacement program will continue to replace radios currently being used in the field with the new platform.  The APX8000XE platform has been designed for use with the firefighter’s bulky protective ensemble, by incorporating larger controls and buttons for ease of use. The radio has also been optimized with noise-canceling technology for use in noisy environments often encountered on emergency scenes and during fire suppression activities. This radio will also continue to increase the level of interoperability for the Fire Department and our Mutual Aid partners. The combination of a purpose-built radio with increased interoperability provides an enhanced level of safety for firefighters that we have not experienced prior to this replacement program.

Phase I deployed the replacement radios to our front line suppression units, providing boots on the ground with increased ability to communicate. Phase II will deploy radios to targeted command, support, and specialty units for the same increased ability to safely and effectively communicate on all incidents we respond to. Phase III, the final Phase, will roll out radios to remaining support and specialty units. This will provide personnel with the same radio and familiarity associated in operation regardless of their unit assignment.

The Fire Department has collaboratively come up with a fiscally responsible plan taking three years to disperse the financial impact, while still increasing the safety, communications and functionality for personnel.  Each radio has a 5 year warranty and an expected life cycle of 10 years.  This will help the City forecast future replacements in a more measured approach and it currently alleviates fiscal impacts thanks to an enhanced warranty from the manufacturer. 
 
This project was budgeted during fiscal 2017/18 for $180,000.00.  The cost of Phase II is $174,904.68 and is through Motorola Arizona State Contract #ADSPO13-036880.  The expected life cycle of the portable radio is 10-years and there is a 5-year warranty on each portable.  After the warranty expires in 5-years, the City will be responsible for the repairs of the radios.  The remaining budget will cover the expenses for the engraving/labeling of all radios and installation.

Discussion:

Responding to Council Member Kortsen, Fire Chief Miller confirmed that the life cycle of the portable radios is ten (10) years, which is essentially when the parts will no longer be available.

In response to Mayor McFarland, Fire Chief Miller stated that the radios have a five year warranty.

Responding to Council Member Varela, Fire Chief Miller stated that phase III of this project will be in the amount of $192,000.

Further, responding to Council Member Powell, Fire Chief Miller reported that phase I and II included a trade in value for the old radios, which assisted in reducing the cost of the project.

City Clerk Leija read by title only Ordinance No. 3021, accepting a bid from Motorola Solutions, Inc. for the purchase of eighteen (18) all-band portable radios; authorizing the expenditure of public funds in an amount not to exceed $174,904.68; and authorizing execution of a contract with, or purchase order to, Motorola Solutions, Inc. in accordance with the terms submitted to the Arizona State Bid List.
  Moved by Mayor Pro Tempore Ralph Varela, seconded by Council Member Mary Kortsen to adopt Ordinance No. 3021
 
AYE: Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
  Mayor McFarland declared Ordinance No. 3021 passed to a second reading.
             
  I.2   
Consider Ordinance No. 3022
Accepting a Bid from Pierce Manufacturing, Inc. for the Purchase of a 2018 Pierce Quantum Pumper

 
  Scott Miller, Fire Chief, recommended in the Council routing form that the Mayor and City Council adopt an ordinance to purchase a 2018 Pierce Quantum Pumper from Pierce Manufacturing Inc. for a price of $736,713.68, and review the below information.
 
This purchase is made possible through the City's capital replacement program. The cost of the Pierce Quantum including all taxes, discounts totals $736,713.68.  This cost takes into account the City making a pre-payment in full upon order.  The City will realize a savings of $39,500.00.  The contract with Pierce Manufacturing Inc. was made possible by utilizing the NPP Gov Fire Rescue Group Purchasing Organization (GPO) in which I am a member and this competitive bid process that does not charge a user fee.  The City of Casa Grande used the GPO earlier this year to purchase a water tender through Pierce Manufacturing.  
 
The capital replacement unit is for shop 432, a 2007 Pierce Quantum Pumper.  This unit will move into an alarm engine/swap out unit and replace Shop 420, a Pierce Saber Pumper.  In addition, we will also be eliminating Shop 418, our retained explorer engine.  The Sabers, a 1996 and 1997 are both reaching 200,000 miles and the maintenance repairs have increased. With this replacement purchase we will have two 2007 Pierce Quantum Pumpers as our alarm engine/swap out units.  The reliability of these units is much higher.  During the past year, shop 420, the 1997 Saber has required $35,000 in repairs and has been out of service for 45-days.  During this same time period when swap out units are needed for frontline service and their is no engine to swap into, Ladder 502 goes into service as a frontline unit.  L502 saw an increase in repairs of $37,000 during this same time period.  In order for us to keep  an alarm engine/swap out unit for the department, it must be reliable and trustworthy of service demands.  By moving units out of the operation will help reduce down our maintenance cost.  This 2007 unit was originally up for replacement in 2019.  However, due to the cost to maintain the other vehicles and the number of days they were out of service, it is being recommended by Fleet Services, Finance Department, City Manager's Office and the Fire Department that this unit be replaced ASAP.  Current fabrication time to build this pumper is 10-13 months from order date.  The new Quantum pumper will become one of our first due units. 

This Quantum custom chassis is almost identical to our other Quantum Pumpers, which as you are aware of is a heavy-duty chassis that can withstand the unique roadway challenges we have in the City.  The chassis will be powered by a Series 60 Detroit Diesel rated at 470 HP and have an Allison Gen IV transmission.  The pumper will carry 1000' of 5" LDH supply line, carry 750 gallons of water and have a 1,500 GPM pump.  The unit will have a compressed air foam system (CAFS) integrated into the Waterous Pump for Class A Foam applications.  The unit will have an integral foam tank for Class A Foam.  A hydraulic ladder rack is installed due to dual high side compartment for the storage of equipment.  The frame carries a 50-year warranty, the cab carries a 10-year warranty, the pumper body carries a 5-year warranty, the motor is 5-years/100,000 miles, the transmission is 5-years/unlimited mileage, the paint has a 10-year warranty and the UPF water tank carries a lifetime warranty.  This new technology will be able to provide us with the tools needed to conduct fire and rescue services for the next 12-years.

This purchase is made possible through the City's capital replacement program.  The budgeted amount for this project was $787,000.00 and the expected useful life span of this vehicle is 12-years.  The annual cost would be any maintenance and fuel needed during the year. The cost of the unit is 779,492.18, without any pre-payment.  The fire department is recommending to pre-pay the total amount of $736,713.68 up front and realize a savings of $39,500.00 to the City.  The pre-payment will need to be made at the time of the order.  The City Finance Director is recommending that we take this pre-payment option and realize a savings which benefits the City's financial position.  The up fit of radios, MDT, mounting bracket, TIC and replacement equipment will be purchased when the unit arrives through the remainder of the budget.

Discussion:

Council Member Herman expressed that he was extremely happy to see that the City can pay cash for the pumper, which allows the City to take advantage of the "pay cash incentive" of $39,500.  He asked why the bid includes the tax being paid to the City of Phoenix.

Responding to Council Member Herman, Fire Chief Miller stated that he is buying from Pierce Manufacturing, Inc., but their local dealer is in the  Phoenix area, and therefore, the City needs to pay the sales tax to the City of Phoenix.

In response to Council Member Powell, Fire Chief Miller stated that the used Quantum pumper will be put into the City's auction, which is managed by the City's Fleet Department.

Additionally, responding to Council Member Fitzgibbons, Fire Chief Miller conveyed that prior to the delivery of the new pumper, which is estimated to be approximately 10 months, staff will do what is necessary to provide services with the existing vehicles/equipment.

City Clerk Leija read by title only Ordinance No. 3022 Accepting A Bid From Pierce Manufacturing, Inc. For The Purchase Of A 2018 Pierce Quantum Pumper; Authorizing The Expenditure Of Public Funds In An Amount Not To Exceed $736,713.68; And Authorizing Execution Of A Contract With, Or Purchase Order To, Pierce Manufacturing, Inc.
  Moved by Council Member Matthew Herman, seconded by Council Member Mary Kortsen to adopt Ordinance No. 3022 
 
AYE: Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
  Mayor McFarland declared Ordinance No. 3022 passed to a second reading. 
             
  I.3   
Consider Ordinance No. 3023
Accepting the Sole Source Provider Offer from Empire Machinery to Provide Re-Tipping of Four (4) Compactor Wheels

 
  Terrence McKeon, Deputy Public Works Director, recommended the Mayor and City Council authorize staff to accept a quote from Empire Machinery to have four (4) 836H Compactor Wheels re-tipped and authorize the expenditure of funds in an amount not to exceed $58,000, and reviewed the below information.

Empire Machinery is a sole source provider for this repair.  There are 40 Tips per wheel that will need to be removed from the drum and new tips put back in place. The tips are located on the compactor wheels which provide trash compaction and traction allowing the machine to build lifts. Tip life is approximately 10,000 hours.  A new tip is 7” and a 100% worn tip is 4.5”.  All tips on our existing wheels are at 4.5” and showing the wear indicator.  We are temporally renting wheels from Empire in order to prevent damage to the drum and extend drum-life. The new tips come with a 10,000 hour warranty/  If tips fail before 10,000 hours, they will be replaced at no cost to the City.  If tips fail at 15,000 hours, the city will be provided a pro-rated replacement cost warranty.

The quote received from Empire for this work totaled $55,371.84 with $58,000 programmed in this FY.
Impact on operations without replacement are as follows:
  • Loss in compaction rates/air space
  • Waste to soil ratios will be greatly impacted, requiring excessive soil usage to meet regulatory requirements for daily cover.
  • Loss of traction, inability to build cells to required elevations
  • More strain on the tractor engine which is causing gears to slip.
Discussion:

Responding to Mayor McFarland, Deputy Public Works Director McKeon stated that a new compactor cost approximately $700,000.

City Clerk Leija read by title only Ordinance No. 3023, accepting the sole source provider offer from Empire Machinery to provide re-tipping of four (4) compactor wheels; authorizing expenditure of public funds in an amount not to exceed $58,000.00; and authorizing the execution of a contract.
  Moved by Council Member Dick Powell, seconded by Council Member Lisa Fitzgibbons to adopt Ordinance No. 3023.
 
AYE: Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
  Mayor McFarland declared Ordinance No. 3023 passed to a second reading. 
             
  I.4   
Consider Resolution No. 5052
Accepting the Sole Source Provider Offer from Dude Solutions, Inc.

 
  Terrence McKeon, Deputy Public Works Director, recommended the Mayor and City Council approve a Resolution authorizing the City Manager to enter a contract with, or issue a purchase order to Dude Solutions Inc. in an amount not to exceed $49,500 for work order system software, and reviewed the below information.
 
The existing work order system utilized throughout many departments of the City is not adequate to serve current and future needs. To effectively respond to the needs of residents and internal requests, the City requires a system that is able to provide direct access across multiple technology platforms.
 
After evaluating many vendors’ platforms, staff determined that Mobile311 system by Dude Solutions is the most appropriate system to provide the desired work order platform. Facility Dude, a product of Dude Solutions, is currently in use by the Facilities Division and has proved to be reliable and efficient, as well as compatible with the City’s IT network. Based upon staff’s reviews and the existing use of Dude Solutions software, it is recommended that this purchase be sole-source procurement.
 
The proposed work order system will provide staff and community members to originate and track work orders through their phone, tablet, or personal computer. It also provides the capability to upload and view photos in addition to utilize an interactive map that pinpoints problem areas. This will provide improved access and communication capabilities for residents and staff, improving the services provided by the City.
 
The cost of the Mobile311 system allows for utilization by numerous departments including: Public Works and seven of the divisions within; Community Services; Finance; Communications and Graffiti Abatement Divisions within Public Safety; and the Planning and Development Department.

The total costs associated with Dude Solutions Mobile311 system is $49,500 including contingencies. Funds for this project are allocated in the Fiscal Year 2018 budget for the Work Order System Software Replacement project.

Discussion:

Responding to Mayor McFarland, Deputy Public Works Director McKeon stated he will work with the City's Public Information Officer to provide information to the public on how to use the work order system.

Replying to Council Member Varela, Deputy Public Works Director McKeon stated that the public will be able to use the reporting system to report graffiti on facilities and can also attach pictures.  City staff will be able to respond to the public on the progress of their reports.

Further, responding to Council Member Fitzgibbons, Deputy Public Works Director McKeon reported that full implementation of the program will take approximately six months.

City Clerk Leija read by title only Resolution No. 5052, accepting the sole source provider offer from Dude Solutions, Inc. to provide mobile311 software; authorizing expenditure of public funds in an amount not to exceed $49,500.00; and authorizing the execution of a contract.
  Moved by Mayor Pro Tempore Ralph Varela, seconded by Council Member Dick Powell to adopt Resolution No. 5052
 
AYE: Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
  Mayor McFarland declared Resolution No. 5052, passed and adopted.
             
J.   Boards & Commissions  
             
K.   Ordinances, Resolutions, and Other matters or Subjects Requiring Action by the Council  
             
L.   Public Meetings, Public Hearings, Open Record Reviews, and Closed Record Reviews  
             
  L.1   
Public Hearing and Consider Resolution No. 5062
Adopting the Community Development Block Grant Entitlement 2017 Annual Action Plan


 
 
  Leila Demaree, Community Development Manager, recommended approval of the proposed 2017 Annual Action Plan, and reviewed the below information.

There are eight (8) proposed projects in the 2017 Annual Action Plan (Annual Plan) of the Community Development Block Grant (CDBG) Entitlement Program.  The actual $348,181 CDBG allocation was announced by the Office of Housing and Urban Development (HUD) on June 15th.  Due to a much delayed release of the 2017 budget at the Federal level, HUD issued a waiver reducing the public comment period from the required 30 days to 14 days for the annual plan which started in June 28th.  Staff complied with all public participation requirements in the formulation of the action plan.
 
Upon approval of the annual plan by HUD and issuance of the 2017 contract to release the allocation, the City will execute an interagency agreement with Subrecipients to ensure compliance of the Federal, State and Local regulations. 
 
The eight projects recommended for funding are the following:

Funding       Percentage   Submitted Projects for Program Year 2017
$15,000      4%                Casa Grande Homeless Services  

$11,495      3%                Senior Connections Program   

$5,000        1%                Westside Crime Prevention and Awareness Program
 
$15,293      4%                Advocacy Services for Victims of Abuse and Homeless Women & Children

$50,000      14%              New Playground Equipment at Carr McNatt Park

$63,500      18%              Owner-Occupied Housing Rehabilitation        

$118,257    34%              Sidewalk Improvement Project

$69,636      20%              Planning and Administration (20% of the total allocation)

$348,181    100% 2017 Total Funding Allocation by Projects       

There is no fiscal impact to the City's general fund. All projects proposed under this program are funding through the CDBG Entitlement allocation and other funding sources such as the State of Arizona Department of Housing, Revolving Loan Funds for housing, and Tribal grants.

At this time, Mayor McFarland declared a public hearing to allow comments on the Community Development Block Grant Entitlement 2017 Annual Action Plan.

The following Citizens addressed the Council on their proposed projects:

Maria Ellen Ochoa, Seeds of Hopes - Advocacy Services for Victims of Abuse and Homeless Women and Children 
Thomas Anderson, Casa Grande Police Department - Westside Crime Prevention and Awareness Program
Mark Vandenhgden, Senior Connections
Mary Lou Rosales, CAHRA - Casa Grande Homeless Services  

On behalf of the City Council and the community, Mayor McFarland thanked the agencies for partnering with the City of Casa Grande to provide much needed services. 

There being no further comments, Mayor McFarland declared the public hearing closed.

City Clerk Leija read by title only Resolution No. 5062, adopting the Community Development Block Grant Entitlement 2017 Annual Action Plan.
  Moved by Council Member Dick Powell, seconded by Council Member Mary Kortsen to approve Resolution No. 5062
 
AYE: Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
  Mayor McFarland declared Resolution No. 5062 passed and adopted.
             
  L.2   
Public Hearing and Consider Ordinance No. 1178.386
Amending Zoning Ordinance #1178 and Its Subsequent Amendments By Changing the Zoning from Planned Area Development (PAD) to Multi-Family Residential (R-3) on Property Located at the Southeast Corner of Val Vista Boulevard and Thornton Road, Casa Grande, Arizona

 
  Paul Tice, Planning and Development Director reported that the Planning Commission recommended on a 5-1 vote that City Council approve the Zone Change request (DSA-17-00053) by Gino Tarantini from PAD (Tarantini Commerce Center) to R-3 (Multi-Family Residential) with the following condition:
  1. That a minimum 15 foot landscaped setback be provided along the southern and eastern boundary where adjacent to a non-residential zone district or use; Said landscape buffer shall contain:
    • 1 tree per 30 feet
    • An 8 foot high block wall
Planning and Development Director Tice offered a PowerPoint to review the below information.

The property owner is requesting a zone change from PAD (Planned Area Development- Tarantini Commerce Center) to R-3 (Multi-Family Residential).  
This project is located at the southeast corner of W. Val Vista Boulevard and N. Thornton Road and consists of approximately 13.91 acres of land. The property is currently undeveloped.
 
As required by the General Plan, staff has evaluated whether the proposed zoning is compatible and appropriate with the surrounding land uses.  Staff finds that it is compatible with the adjacent single-family neighborhood and commercial corner to the west with the current City development standards.  However, staff finds that the existing PAD, with the proposed industrial use to the south and the proposed commercial auto park to the west may create land use conflicts.
 
Staff has recommended the following Conditions of Record be imposed on the proposed R-3 zone area to improve compatibility between the multi-family development and the adjacent car dealership to the east and light industrial land use to the south:
  1. That a minimum 15 foot landscaped setback be provided along the southern and eastern boundary where adjacent to a non-residential zone district or use; Said landscape buffer shall contain:
A.  1 tree per 30 feet and:
B.  An 8 foot high block wall

Discussion:

Responding to Council Member Powell, Director Tice confirmed that a commercial auto park is planned to the west, which may create land use conflicts. Therefore, staff asked for an increased landscape buffer, an 8 foot high block wall, along the east property line to increase compatibility.  The same thing to the south where there may be some light industrial development.  On the west side, there is a commercial site, across from Thornton Road.  On this site there would be an automatic 15 ft. buffer, because of road frontage and another 15 ft. buffer, as well on the commercial site.

In response to Council Member Herman, Director Tice confirmed that currently there are no specific plans for the property by the applicant, Gino Tarantini.  However, prior to construction of any multi-family land use, which could include apartments, condos, townhomes, duplexes, or  fourplexes, which are not higher than 35 ft., would require a major site plan process.  This process would include a new public hearing before the Planning and Zoning Commission and public notification to allow comments from public.

Council Member Powell voiced that he drove out to the property and noticed that there are very notice homes located in the area.  If the applicant built multi-story homes, it would make it uncomfortable for the current residents. But, if the applicant built single level complexes it would not be a problem for the current residents.

Council Member Fitzgibbons stated that currently in the community there are areas that have three story apartment complexes next to residential homes that are very nice. She is not sure that apartment complexes attribute to higher crime rates, as stated by some community members that attended the Planning and Zoning Commission meeting.   There are processes in place that would allow the City to address concerns, before construction occurs on the property.    She asked how any development proposed for the property might be affected by the current flight path.

Responding to Council Member Fitzgibbons, Director Tice stated that in reviewing this request, staff looked at the City's Airport Master Plan for guidance and Federal Aviation Administration regulations.   FAA does have two types of regulations that are imposed, which includes protection of the runway approach zone and building residential within the airport noise contour of the airport.   The FAA does not recommended any residential within the 65 DNL.  The project is 1/2 mile away from the 65 DNL contour, and also 1/2 mile away from the approach zone.

Council Member Kortsen stated that she has heard from the community that the City needs to increase the inventory of apartments.  She has driven to the area and does not believe that apartments would be incompatible.

Council Member Powell voiced that there are areas in community for apartment complexes.  He believes when new development is proposed, the City should consider how it will affect existing development; home owners, etc.  The big question in this case, what is the applicant/owner proposing for the land; e.g., development that will be an asset or development that will only generate more traffic, etc.  The police department's reports for apartment complexes, do reflect a higher crime rate.

At this time, Mayor McFarland declared a public hearing to allow comments on the request to change the zoning from Planned Area Development (PAD) to multi-family residential (R-3) on property located at the southeast corner of Val Vista Boulevard and Thornton road, Casa Grande, Arizona.

Bob Mildenburg, Avalon Development, expressed that he agrees with Council Member Powell's comments that multi-story complexes are not appropriate for the area.  He believes that allowing multi-story building will increase traffic for the area.  He asked if increased traffic lanes will happen if the applicant's request is approved or happen sometime in future.

Responding to Mr. Mildenburg, Director Tice stated that part of the normal planning process, (if a specific apartment development is proposed for this site) will require in conjunction with the request that the applicant perform a traffic impact analysis for the site.   This analysis would evaluate how much traffic would be generated and how that traffic would impact Val Vista Blvd. and other streets in the area.  If analysis concluded that two lanes could not handle the traffic, then the developer would be responsible for making improvements to the roadway network to handle the traffic.

Mr. Mildenburg voiced that the increased traffic for would be a disaster for the existing home owners.

John McGuire voiced support for the proposed zone change.  He does not see why the applicant's request should not be approved.  He currently lives 100 yards away from an apartment complex and he has not experienced any issues.

Lindsey Goss, 3978 N. Dead Wood Drive, asked what is the distance to the airport runway; did the Airport Advisory review this zone change request, and does the Airport Master Plan include two runways?

Responding to Ms. Goss, Director Tice stated that the distance from the proposed site to the airport is over 1/2 mile.  This zoning request did not go before the Airport Advisory Board, because it is not required due to the site being outside the airport area/proper.  However, staff did consultant the Airport Master Plan to ensure in the City was in compliance.

In response to Council Member Kortsen, Director Tice confirmed that in reviewing this request, staff considered the Airport Master Plan.

Council Member Kortsen noted that people and developers in the area know that the airport exists.

Council Member Powell stated it would make everything easier if the community knew what the applicant, Gino Tarantini, was planning for the site.

Mr. Gino Tarantini's comment were not fully audible. He stated there were no confirmed plans for the property.

There being no further public comments, Mayor McFarland closed the public hearing.

City Clerk Leija read by title only Ordinance No. 1178.386, amending Zoning Ordinance #1178 and its subsequent amendments by changing the zoning from Planned Area Development (PAD) to Multi-Family Residential (R-3) on property located at the southeast corner of Val Vista Boulevard and Thornton Road, Casa Grande, Arizona.
  The following comments were offered by the Council, prior to voting on the rezoning request.

Council Member Fitzgibbons voiced that she hears what the people are saying.  The City has processes in place where Council can be cautious.  Therefore, she believes it's appropriate to approve the request.

Council Member Herman expressed that the decision is difficult for him, because the people did come to speak with him.  The three story apartment is a big hold up for him.  He understand Mr. Tarantini does not know at this time what will be built on the property.  He will vote yes, because it will come before the Council for approval and will allow public comments.

Director Tice stated that the request would not come back before City Council, because it's a major site plan that only requires review by the Planning and Zoning Commission with a public hearing.  The only way it would come before Council, would be if the Planning and Zoning Commission's decision was appealed.

City Attorney Wallace reminded Council that tonight Council is only to consider the rezoning request.  If the property is rezoned to R-3, then there will be a major site plan.  But, potential uses under R3 that are permitted uses "are  permitted" up to the maximum heights.  The Planning and Zoning Commission and the major site plan process, can look into conditioning things that are necessary.  He offered a point of clarification, by stating that anything that is a permitted use under the zoning categories, are permitted uses and the matter will not come back before Council.
After clarification from the City Attorney, Council Member Herman, voiced that he could not support the rezone request.

Council Member Kortsen voiced that she has listened to what the community is saying.  She will support the rezone request because she believes there is a lot of separation between the proposed rezoning site and the Avalon Development.  She believes the City needs a larger inventory of apartments.

Council Member Powell voiced that he believes some people of the Council are insentative to the people that have built homes in the area.  He does not believe that any of the Council Members would like it if an apartment complex was built next to their homes.  Currently, the City does not know what the applicant is proposing for the site; good or bad buildings.  Therefore, he cannot support the rezone request.

Council Member Varela voiced support for the existing home owners that have already made an investment in the area.  Apartment complexes are not what the existing owners believed would be built next to them.
  Moved by Council Member Lisa Fitzgibbons, seconded by Council Member Mary Kortsen to approve Ordinance No. Ordinance No. 1178.386 .
 
AYE: Council Member Lisa Fitzgibbons
  Council Member Mary Kortsen
  Mayor Craig McFarland
NAY: Council Member Matthew Herman
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
 
Mayor McFarland declared the passage of Ordinance No. 1178.386, failed.
             
  L.3   
Public Hearing
FY 2017-2018 Final Budget and Property Tax Levy including "Truth in Taxation

 
  Celina Morris, Finance Director, reported that on June 19th the Mayor and Council adopted the tentative budget. As required by statute, that budget was published twice in the local paper and a public hearing is to be held tonight. 
 
The final budget in the amount of $170,269,415 represents all information that has been presented to the council to date. Following tonight's public hearing on this budget and the proposed primary and secondary tax levies including "Truth in Taxation", Council will be asked to approve this budget as final budget in a special meeting scheduled immediately after the regular council meeting.
 
Although the budget will be adopted at the Special Meeting, the property tax levy is only set for a public hearing tonight. The Council will be asked to adopt the first-read of the Property Tax Levy on August 7th.  Based upon current assessed valuations, the proposed primary property tax rate of $0.9999 will raise a tax levy of approximately $3,511,000 and the secondary rate of $0.6010 will raise a tax levy of approximately $2,110,300.

Adoption of the Budget establishes the spending plan for the following fiscal year. No expenditure of funds may take place that is not in conformance with the adopted budget.      

At this time, Mayor McFarland declared a public hearing to allow comments on the Fiscal Year 2017-2018 Final Budget and Property Tax Levy including "Truth in Taxation" for the Fiscal Year Ending June 30, 2018.  There being no comments, Mayor McFarland declared the public hearing closed.
             
M.   Executive Session  
             
N.   Reports
Members of Council offered comments
 
  Council Members participated in offering the below reports/comments:

Lisa Fitzgibbons
  • Thanked the community members for attending the Council meeting to offer input. She expressed that she is very sensitive to the needs of the community, and does not appreciate the comments made.
  • The community had a great 4th of July event and thanked the Community Services Department for coordinating the event.
  • Valle de Sol will be honoring Latino Leaders, which this year includes Louie Sanchez of Walmart Distribution Center. She hopes community members will attend the ceremony in September to support Mr. Sanchez.
Mary Kortsen
  • Reported that the City is very busy with many things happening in the community. 
  • She noted that she appreciates the comments offered by the public and she expressed that she is also sensitive to the needs of property owners. 
Ralph Varela
  • Reported that he attended the ribbon cutting ceremony for the City's rehab project.  He was pleased to see the excitement from the property owner when she received the key to her rehabilitated home.
  • He is very pleased to see the City approve CDBG money to support social services.
Matt Herman
  • Reported that C.G. Chat group has been embracing the transportation survey.  They have been requesting the community members to take part in the survey.
Dick Powell
  • Reported that he wanted to remember an old timer, Malvin Hackler, who was in the Casa Grande area for many years.  Mr. Hackler was a cowboy, who enjoyed dancing, etc.
  • The Beauty and Beast play was an excellent play.  He expressed his appreciation to Black Box Foundation for putting on the play.
Mayor McFarland
  • Reported that the City of Casa Grande was one of nine communities selected to participate in the AZ Creative Communities Institute Grant.  This recognition was made possible by the members of the community participating in the Institute, which include Erica Herman, Gloria Leija, Stacy Seaman, and Rina Rien.
  • There will be a reception for the Mayor's reading club on July 19th from 5:30 p.m. - 6:30 p.m., at the Main City Library, to allow people to sign up to participate in the program.
             
O.   Adjournment
Moved by Mayor Pro Tempore Varela, seconded by Council Member Herman to adjourn the meeting at 8:56 p.m. The motion carried with 6-0 voice vote.
 
  ________________________
Craig H. McFarland
Mayor
ATTEST:


 
 
___________________________
Gloria Leija, MMC
City Clerk
 

CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of Casa Grande, Arizona held on the ______ day of _________ 2017. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this _____ day of__________, 2017



_______________________________
Gloria Leija, MMC
City Clerk

    

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