City Council Regular Meeting - Includes Action Taken


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    I.3       
Meeting Date: 07/17/2017  
Recommended by: Kevin Louis Prepared by: Tonya Stager, Landfill Manager
Finance Director Review: Celina Morris  
City Attorney Review: Brett Wallace  
Approved by: Larry Rains Date Submitted: 06/02/2017
Type of Action Requested: Ordinance

SUBJECT:
Request Approval to Re-Tip Four (4) 836H Compactor Wheels by Empire Machinery
RECOMMENDATION:

Staff recommends the Mayor and City Council authorize staff to accept a quote from Empire Machinery to have four (4) 836H Compactor Wheels re-tipped and authorize the expenditure of funds in an amount not to exceed $58,000.

DISCUSSION:
Empire Machinery is a sole source provider for this repair.
 
There are 40 Tips per wheel that will need to be removed from the drum and new tips put back in place. The tips are located on the compactor wheels which provide trash compaction and traction allowing the machine to build lifts. Tip life is approximately 10,000 hours.  A new tip is 7” and a 100% worn tip is 4.5”.  All tips on our existing wheels are at 4.5” and showing the wear indicator.  We are temporally renting wheels from Empire in order to prevent damage to the drum and extend drum-life. The new tips come with a 10,000 hour warranty/  If tips fail before 10,000 hours, they will be replaced at no cost to the City.  If tips fail at 15,000 hours, the city will be provided a pro-rated replacement cost warranty.
FISCAL IMPACT:
The quote received from Empire for this work totaled $55,371.84 with $58,000 programmed in this FY.
Impact on operations without replacement are as follows:
  • Loss in compaction rates/air space
  • Waste to soil ratios will be greatly impacted, requiring excessive soil usage to meet regulatory requirements for daily cover.
  • Loss of traction, inability to build cells to required elevations
  • More strain on the tractor engine which is causing gears to slip.
ALTERNATIVES:

Deny request

 

Attachments
Ord. No. 3023
CG Sole Source Justification
Empire Machinery Sole Source Letter
Quote

  

    

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