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    I.2       
City Council Regular Meeting - Includes Action Taken
Meeting Date: 07/18/2016  
Recommended by: Kevin Louis
Prepared by: Terrence McKeon, Deputy Public Works Director
Finance Director Review:    Doug Sandstrom  
City Attorney Review:    Brett Wallace  
Approved by:    Jim Thompson Date Submitted:    06/21/2016
Type of Action Requested:    Ordinance

SUBJECT:
Award Contract for Purchase and Delivery of Sodium Hypochlorite.
RECOMMENDATION:
Staff recommends the Mayor and City Council approve a Contract with DPC Enterprises for the Purchase and Delivery of Sodium Hypochlorite for the City’s Water Reclamation Facility (WRF.) Purchases under this agreement shall not exceed the annual budgeted amount for this chemical.
DISCUSSION:
Under operating permits for the WRF, the City is required to disinfect effluent water prior to discharge from the facility. Sodium Hypochlorite is injected into the effluent stream to provide the required disinfection. The WRF uses approximately 180,000 gallons of this chemical annually for this purpose. A formal request for proposals was advertised by the City to procure the purchase and delivery of Sodium Hypochlorite for the WRF. In response to this solicitation, three proposals were received. These proposals included pricing and brief statements of qualifications as required in the solicitation. During review and evaluation of the proposals received it became evident that all proposers may not have clearly understood that pricing was to include all applicable taxes. Staff contacted proposers to confirm if taxes were included in pricing submitted in proposals. Hill Bros. Chemical stated their proposal included taxes; in their proposal DPC Enterprises clearly included taxes. The representative for Hasa Inc., stated that the submitted pricing did not include taxes, and provided the appropriate taxation rate which should have been included. Based on this information pricing from this proposal was recalculated by staff to reflect taxes, and that pricing utilized in evaluation of proposals. Based on review and evaluation of proposals received, staff identified the proposal from DPC Enterprises to be of the lowest proposed pricing and that it is the most advantageous to the City; therefore staff recommends award of this contract to DPC Enterprises. This Contract would be for a one (1) year period, with the option of renewal for two additional one-year periods at the City’s sole discretion.
FISCAL IMPACT:
The project fees will be funded from the Wastewater Operating budget, account 520-21-214-130-6233-10000 for chemical and horticultural supplies.  Based on the bid price of $0.84 per gallon, the value of this contract would be approximately $150,000.
ALTERNATIVES:
Deny Request.
Attachments
PW O-DPC Enterprices LP for Sodium Hypochlorite
Solicitation
Proposal Summary
DPC Proposal
DPC Contract

  

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