City Council Regular Meeting - Includes Action Taken


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    I.1       
Meeting Date: 07/18/2016  
Recommended by: Kevin Louis
Prepared by: Terrence McKeon, Deputy Public Works Director
Finance Director Review: Celina Morris  
City Attorney Review: Brett Wallace  
Approved by: Jim Thompson Date Submitted: 06/20/2016
Type of Action Requested: Ordinance

SUBJECT:
Award Contract for Professional Services to Sunrise Engineering, Inc. for Conceptual Design of the Kortsen Relief Sewer Project.
RECOMMENDATION:
Staff recommends the Mayor and City Council award a Contract for Professional Services to Sunrise Engineering, Inc. for the Conceptual Design of the Kortsen Relief Sewer Project in the amount not to exceed $499,700.
DISCUSSION:
Currently the existing sewer-lines within Kortsen serve approximately 50% of the City’s wastewater service area. While these lines have capacity to convey existing flows, they do not have capacity to carry flows from all properties within the service areas which they are intended to serve. Therefore plans must be developed to construct facilities which are capable of providing service to the greatest extent possible. The intent of this project is to provide an analysis of alignments to identify the one which is most suitable for construction of a future sewer interceptor to provide additional capacity to service proposed and future development projects. The project will also provide a conceptual design of the chosen alternative to identify significant constraints and provide reliable cost estimating for budgeting and funding purposes.

A formal solicitation was posted for requesting qualifications for professional services necessary for this project. In response five (5) submittals were received. After review and ranking of these submittals by the selection committee, interviews were held with the top-three ranked firms. Upon completion of interviews the committee completed ranking, and Sunrise Engineering, Inc. (SEI) was selected as the highest ranked firm for this project. Staff worked with SEI to identify an appropriate scope of services and project plan for this project to provide the greatest benefit in the alignment study and conceptual design. Based upon the scope of services, appropriate fees were then negotiated with SEI for this project.
FISCAL IMPACT:
Funds for this project are available in the FY16 budget in account #414-21-214-131-8307-16058 for the “Kortsen Relief Sewer Design/Construction” project in an amount of $500,000.
ALTERNATIVES:
Deny Request.
Attachments
PW O-Sunrise Engineering Inc for Professional Services
S&F Proposal

  

    

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