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MINUTES OF THE REGULAR MEETING
OF THE HONORABLE MAYOR AND COUNCIL
OF THE CITY OF CASA GRANDE
HELD IN THE COUNCIL CHAMBERS
510 E. FLORENCE BOULEVARD, CASA GRANDE, AZ 85122
MONDAY, JUNE 19, 2017
 
             
A.   Call to Order
Mayor McFarland called meeting to order at 7:00 p.m.
 
             
  Invocation
Offered by Jacob Jones with the Church of Jesus Christ of Latter Day Saints
 
             
  Pledge of Allegiance
Led by Mayor Pro Tempore Varela
 
             
B.   Roll Call  
Present:
Donna McBride, Council Member  
 
Lisa Fitzgibbons, Council Member  
 
Matthew Herman, Council Member  
 
Mary Kortsen, Council Member  
 
Dick Powell, Council Member  
 
Ralph Varela, Mayor Pro Tempore  
 
Craig McFarland, Mayor  
Also Present:
Larry Rains, City Manager
Steven Weaver, Deputy City Manager
Brett Wallace, City Attorney
Celina Morris, Finance Director
Mark McCrory, Police Chief
Paul Tice, Planning & Development Director
Dawn Jett, Human Resources Director
Kevin Louis, Public Works Director
Scott Miller, Fire Chief
Gloria Leija, City Clerk
Steve Hardesty, Community Service Director
             
C.   Minutes
Moved by Council Member Powell, seconded by Council Member Herman to approve City Council minutes of June 19, 2017, and accept for the record the minutes of Airport Advisory Board - January 24, 2017, Casa Grande Youth Commission - May 13, 2017 and Board of Adjustment - April 11, 2017. The motion carried with a 7-0 voice vote.
 
             
D.   Claims
Moved by Council Member Herman, seconded by Council Member Powell to approve the claims dated June 1 and 8, 2017. The motion carried with a 7-0 voice vote.
 
             
E.   Meeting Agenda Approval  
             
F.   Special Presentations  
             
  F.1    Presentation of FY 2014-2016 Impact Fee Biannual Certification Report  
  Celina Morris, Finance Director, stated that Jill Shaw of Heinfeldmeech would be presenting the results of the FY 2014-2016 Impact Fee Biannual Certification Report.

Ms. Shaw offered a presentation on the FY 2014-2016 Impact Fee Biannual Certification Report, hereto attached as Exhibit "A," and reviewed the findings with recommendations, hereto attached as Exhibit "B".
 
             
G.   Consent Agenda
All items listed with an asterisk (*) are considered routine matters and will be enacted by one motion and one roll call vote of the Council. There will be no separate discussion of these items unless a Council Member or member of the public so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence of the agenda.
 
  Moved by Council Member Dick Powell, seconded by Council Member Lisa Fitzgibbons to approve the consent Agenda for items G1, G2, G3, G4, G6, G7, G8, G9, G10, and G11. The following roll call vote was recorded:
 
AYE: Council Member Donna McBride
  Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
             
  *G.1   
Final Adoption of Ordinance No. 3016
Accepting the Proposal for Services from Both Ancon Service Company and Hoffman Southwest Corp. DBA Professional Pipe Services to Provide Sewer Cleaning Services

 
  By a 7-0 roll call vote under the Consent Agenda, Council passed and adopted Ordinance No. 3016 Accepting the Proposal for Services from Both Ancon Service Company and Hoffman Southwest Corp. DBA Professional Pipe Services to Provide Sewer Cleaning Services.
             
  *G.2   
Consider an Application for a Temporary Extension of Premises/Patio Permit to Daniel M. Keeling, dba Cotton Bowl Lanes
 
  City Clerk Leija reported in the Council routing form that Council authorize the City Clerk to forward local approval to the Arizona Department of Liquor Licenses & Control for issuance of Special Event Liquor License for approval of the application for Temporary Extension of Premises/Patio Permit, as requested by Daniel M. Keeling, dba Cotton Bowl Lanes located at 1740 N. Pinal Avenue, Casa Grande, AZ 85122.

The application is for a Temporary Extension of Premises/Patio Permit.  The applicant is Daniel M. Keeling, dba Cotton Bowl Lanes located at 1740 N. Pinal Avenue, Casa Grande, AZ 85122.  Mr. Keeling would like to extend the serving area to accommodate a Horseshoe Tournament from 5:00 p.m. to 10:00 p.m., June 30 through July 2, 2017.
 
Cotton Bowl Lanes has been a licensed location since 2005, currently operating with State Liquor License #06110072.  The Series #6 (Bar License), allows a Bar Retailer to sell and serve spirituous liquors, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises.
 
The State of Arizona Board of Liquor Licenses and Control requires that the applicant for an extension of premises/patio permit submit their application to the City Council for their recommendation. 
 
The Planning & Development and Police Departments have reviewed the application, and have no objection to the extension of premises.

By a 7-0 roll call vote under the Consent Agenda Council directed the City Clerk to forward a favorable recommendation to the State of Arizona Board of Liquor License and Control to approve a Temporary Extension of Premises/Patio Permit to Daniel M. Keeling, dba Cotton Bowl Lanes, 1740 N. Pinal Avenue, to Accommodate a Cornhole Tournament from June 30 through July 2, 2017
             
  *G.3   
 Consider Liquor Licenses Acquisition of Control to Andrea D. Lewkowitz,
dba, Walgreen Arizona Drug Company:
1514 E. Florence Blvd., Casa Grande, AZ 85122 (Series #9)
2483 E. Florence Blvd., Casa Grande, AZ  85122 (Series #10) 
2021 N. Pinal Ave., Casa Grande, AZ  85122 (Series #10)
2785 N. Pinal Ave., Casa Grande, AZ  85122 (Series #10)
 
  City Clerk Leija reported in the Council routing form that Council authorize the City Clerk to forward a recommendation to the State Liquor License & Control Board to approve a Liquor License Acquisition of Control, for Andrea D.  Lewkowitz, dba Walgreen Arizona Drug Company, for the listed locations in Casa Grande, AZ:
 

Walgreens Store # Address Series & Liquor License #
Walgreens #04344 1514 E. Florence Blvd. Series 9, #09110020
Walgreens #10998 2483 E. Florence Blvd. Series 10, #00449518
Walgreens #06129 2021 N. Pinal Ave. Series 10, #00449518
Walgreens #10505 2785 N. Pinal Ave. Series 10, #00449518

The application under consideration is for an Acquisition of Control for Liquor License Series #9 & 10 (Beer & Wine Store). The applicant is Andrea D. Lewkowitz, dba, Walgreen Arizona Drug Company at the listed locations:

1514 E. Florence Blvd., Casa Grande, AZ 85122 (Series #9)
2483 E. Florence Blvd., Casa Grande, AZ  85122 (Series #10) 
2021 N. Pinal Ave., Casa Grande, AZ  85122 (Series #10)
2785 N. Pinal Ave., Casa Grande, AZ  85122 (Series #10)

A.R.S. 4-203F requires if a person other than those persons originally licensed acquires control over a license or licensee, the person shall file notice of the acquisition with the Director of Liquor Licenses and Control.  The Director forwards the application to the local governing for consideration.  A series #9 (Liquor Store) and series #10 (Beer and Wine Store) liquor licenses allows a Retail Store to sell beer and wine (no other spirituous liquors), only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises.  As required by law, the Notice to the Public and a copy of the application were appropriately posted for 20 days.  The twenty (20) days expired on June 12, 2017.  The City Clerk’s Office did not receive any comments opposing or supporting the application.
 
The Police Department and Building Official have submitted favorable recommendations to approve the application.

By a 7-0 roll call vote under the Consent Agenda Council directed the City Clerk to forward a favorable recommendation to the State of Arizona Board of Liquor Licenses Acquisition of Control to Andrea D. Lewkowitz, dba, Walgreen Arizona Drug Company for the below locations:

1514 E. Florence Blvd., Casa Grande, AZ 85122 (Series #9)
2483 E. Florence Blvd., Casa Grande, AZ  85122 (Series #10) 
2021 N. Pinal Ave., Casa Grande, AZ  85122 (Series #10)
2785 N. Pinal Ave., Casa Grande, AZ  85122 (Series #10)
             
  *G.4   
Consider a New Liquor License Series #12, to Esteban Arias Sanchez dba Esteban's Family Restaurant located at
201 W. Cottonwood Lane, Casa Grande, AZ  85122

 
  City Clerk Leija reported in the Council routing form that Council authorize the City Clerk to forward a recommendation to the State Liquor License & Control Board to approve a New Liquor License Series #12, to Esteban Arias Sanchez dba Esteban's Family Restaurant at 201 W. Cottonwood Lane, Casa Grande, AZ  85122.

The application under consideration is for a Series #12, New Liquor License.  The applicant is Esteban Arias Sanchez dba Esteban's Family Restaurant, 201 W. Cottonwood Ln., 85122.  The type of license is for a Series #12 (Restaurant License), which allows a Restaurant to sell and serve spirituous liquor solely for consumption on the premises of an establishment that derives at least 40% of its gross revenue from the sale of food.  As required by law, the Notice to the Public and a copy of the application were appropriately posted for 20 days.  The twenty (20) days expired on June 12, 2017.  The City Clerk’s Office did not receive any comments opposing or supporting the application.
 
The Police Department and Building Official have submitted favorable recommendations to approve the application.

By a 7-0 roll call vote under the Consent Agenda Council directed the City Clerk to forward a favorable recommendation to the State of Arizona Board of Liquor Licenses Acquisition of Control to approve a New Liquor License Series #12, to Esteban Arias Sanchez dba Esteban's Family Restaurant located at 201 W. Cottonwood Lane, Casa Grande, AZ  85122.

 

             
  G.5   
Consider Resolution No. 5041
Declaring Support of the Sun Corridor Metropolitan Planning Organization (MPO) in Support of the Interstate 10 (I-10) Widening Improvement Project from Casa Grande to Chandler

 
  Kevin Louis, Public Works Director, recommended in his Council routing form that the Mayor and City Council approve a Resolution in Support of the Interstate 10 widening improvement project from Casa Grande to Chandler, and provided the information.

The Sun Corridor Metropolitan Planning Organization (MPO) along with county and municipal officials and planning staff has identified the importance of this corridor with the expected growth of Pinal County. Identified as the “Key Commerce Corridor” and the “bridge to the sun Corridor, by the Arizona Department of Transportation (ADOT), the I-10 connects Arizona’s two largest metropolitan areas of Phoenix and Tucson. Therefore, this is one of the primary transportation corridors for movement of freight between Pinal County and other metropolitan areas.
 
Pinal County is expected to increase its population by 29% within the next ten years, which is projected to be the largest growth increase of any county in Arizona. While the employment growth rate is anticipated to increase by 18% over the next ten years.
 
It is the determination of the Sun Corridor MPO that the acceleration of the I-10 widening project is in the public’s best interest. This is based on concern over the increasing amount of crashes on I-10 causing shut downs of the I-10 corridor which affects freight mobility and traveling visitors.
 
It is the intent of the Sun Corridor MPO to work cooperatively to jointly advocate to the Arizona Department of Transportation, the Federal Highway Administration, the State Transportation Board, Arizona’s congressional Delegation, the Arizona Legislator, the Maricopa Association of Governments, Maricopa County, Gila River Indian Community, and other public and private stakeholders to explore additional funding, creative financing, and additional statutory flexibility in order to advance the construction of the I-10 widening project into the ADOT Five-year Transportation Facilities Construction Program.

Discussion:

Mayor McFarland voiced that he removed this item from the Consent Agenda, because he wanted the public record to reflect that Council is considering Resolution No. 5041, which declares Sun Corridor Metropolitan Planning Organization (MPO) in Support of the Interstate 10 (I-10) Widening Improvement Project from Casa Grande to Chandler. 

Council Member Herman reported that there is a "change.org petition," which citizens can sign to support the widening of I-10.

City Clerk Leija read by title only Resolution No. 5041, declaring support of the Sun Corridor Metropolitan Planning Organization (MPO)  in support of the Interstate 10 (I-10) widening improvement project from Casa Grande to Chandler.
  Moved by Council Member Mary Kortsen, seconded by Council Member Lisa Fitzgibbons to adopt Resolution No. 5041
 
AYE: Council Member Donna McBride
  Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
  Mayor McFarland declared Resolution No. 5041, passed and adopted.
             
  *G.6   
Consider Resolution No. 5042
Arizona Declaring Support of the Sun Corridor Metropolitan Planning Organization (MPO) to Encourage the Arizona Department of Transportation (ADOT) to Seek Alternative Funding for I-15 Transportation Roadway Improvements

 
  Kevin Louis, Public Works Director, recommended in his Council routing form that the Mayor and City Council approve a Resolution in Support of the Sun Corridor Metropolitan Planning Organization (MPO) to encourage the Arizona Department of Transportation (ADOT) to seek alternative funding for the I-15 transportation roadway improvements.
 
I-15 is a 29-mile stretch of road running through Arizona that provides little to no congestion mitigation, Interstate mobility, or economic benefits to the citizens of Arizona.
 
ADOT has determined that the limited funding available for Greater Arizona may not be sufficient for adequately maintaining all of the existing roadways. The gap between available and required funds is amplified when available funds for greater Arizona are allocated to costly I-15 roadway and transportation improvements. We encourage ADOT to seek alternative sources such as TIGER, FASTLANE Grants, and roadway tolling, to fund I-15 improvements.

By a 7-0 roll call vote under the Consent Agenda, Council passed and adopted Resolution No. 5042 Declaring Support of the Sun Corridor Metropolitan Planning Organization (MPO) to Encourage the Arizona Department of Transportation (ADOT) to Seek Alternative Funding for I-15 Transportation Roadway Improvements
             
  *G.7   
Consider Resolution No. 5043
Authorizing the Submission of Proposition 202 Grant Applications to the Ak-Chin Indian Community on Behalf of Various Agencies for the Purpose of Benefiting the General Public for Fiscal Year 2017-2018

 
  Celina Morris Finance Director, recommended in her Council routing form that Mayor and Council approve resolutions authorizing grant application on behalf of:

Boys and Girls Club of the Casa Grande Valley-$25,000 for Scholarships;
Casa Grande Lion’s Club-$5,998 for Vision Programs,
Casa Grande Main Street-$10,000 for Highway 84 Mural and Sunset Court Neon Sign ;
Honoring, Hiring, Helping Our Heroes (HHOP)-$83,200 for HHOP Eagles Landing Veteran Center;
Pinal Hispanic Council-$7,000 for Cesar Chavez Scholarships;
Seeds of Hope-$34,493 for Hot Lunch Program;
The Museum of Casa Grande-$50,000 for Heritage Hall Repairs;
 
City of Casa Grande Projects:
Arts and Humanities Commission-$10,000 for Dieciseis de Septiembre Fiesta;
Dorothy Powell Senior Center-$8,728 for Equipment Improvements;
Community Development-$40,000 for Emergency Housing and Repair Assistance;
Rodeo Grounds Canopy-$150,000.
 
If a grant is awarded by Ak-Chin Indian Community, the Staff recommends Mayor and Council give authorization to accept grant funds, authorization to execute contract, authorization to accept and disburse funds, authorization for budget transfers.
 
Under Proposition 202, Arizona Tribes agreed to share a portion of their revenues with the State of Arizona. Of the revenues shared, 12% is made available to cities, towns, or counties for the purpose of benefiting the general public through either direct distribution to the local governments or in the form of a deposit to the State of Arizona’s Commerce and Economic Development Commission’s Local Community Fund. As all applications to the tribes require a resolution of the City of Casa Grande if awarded, the City created a procedure to collect all Proposition 202 requests at the same time, review them to be sure they address tribal target areas and dollars are spent or benefit Casa Grande residents. This process is intended to consolidate the requests, review them together, and take to Council once a year.

By a 7-0 roll call vote under the Consent Agenda, Council passed and adopted Resolution No. 5043 authorizing the submission of proposition 202 grant applications to the Ak-Chin Indian Community on behalf of various agencies for the purpose of benefiting the general public for Fiscal Year 2017-2018; authorizing the City Manager to execute grant agreements with the Ak-Chin Indian Community for any grants awarded to the agencies; authorizing the City Finance Director to accept and disburse funds as necessary; and authorizing the transfer of budget authority.
             
  *G.8   
Consider Resolution No. 5044
Authorizing the Submission of Proposition 202 Grant Applications to the Tohono O’odham Nation on Behalf of Various Agencies for the Purpose of Benefiting the General Public For Fiscal Year 2017-2018

 
  Celina Morris, Finance Director, recommended in her Council routing form that Mayor and Council approve resolution authorizing grant application on behalf of: 
 
Against Abuse, Inc.-$84,250 for Domestic Violence Services;
Boys and Girls Club of the Casa Grande Valley-$25,000 for Scholarships;
Casa Grande Lion’s Club-$11,472.69 for Vision Programs,
Casa Grande Main Street-$16,500 for Mural Design and Commemoration Event;
Central Arizona College-$10,000 for Young Advanced Academy;
Honoring, Hiring, Helping Our Heroes (HHOP)-$166,400 for HHOP Eagles Landing Veteran Center;
Pinal Hispanic Council-$10,000 for Cesar Chavez Scholarships;
Seeds of Hope-$6,314 for Hot Lunch Program;
The Museum of Casa Grande-$50,000 for Heritage Hall Repairs;
 
City of Casa Grande Projects:
Animal Care and Adoption Center-$35,000 for Intake and Receiving Shade Structure;
Arts and Humanities Commission-$10,000 for Art Mini Grants;
Rodeo Grounds Canopy-$150,000;
Dorothy Powell Senior Center-$8,728 for Equipment Improvements;
Fire Department-$34,000 for Active Shooter and Rescue Task Force;
Community Development-$40,000 for Emergency Housing and Repair Assistance

If a grant is awarded by Tohono O'odham Nation, the Staff recommends Mayor and Council give authorization to accept grant funds, authorization to execute contract, authorization to accept and disburse funds, authorization for budget transfers.

Under Proposition 202, Arizona Tribes agreed to share a portion of their revenues with the State of Arizona. Of the revenues shared, 12% is made available to cities, towns, or counties for the purpose of benefiting the general public through either direct distribution to the local governments or in the form of a deposit to the State of Arizona’s Commerce and Economic Development Commission’s Local Community Fund. As all applications to the tribes require a resolution of the City of Casa Grande if awarded, the City created a procedure to collect all Proposition 202 requests at the same time, review them to be sure they address tribal target areas and dollars are spent or benefit Casa Grande residents. This process is intended to consolidate the requests, review them together, and take to Council once a year.

The City of Casa Grande would be responsible for the pass through of these funds. We anticipate this would take approximately 10 hours of staff resources with an approximate cost of less than $500.

By a 7-0 roll call vote under the Consent Agenda, Council passed and adopted Resolution No. 5044 authorizing the submission of proposition 202 grant applications to the Tohono O’odham Nation on behalf of various agencies for the purpose of benefiting the general public for fiscal year 2017-2018; authorizing the City Manager to execute grant agreements with the Tohono O’odham Nation for any grants awarded to the agencies; authorizing the City Finance director to accept and disburse funds as necessary; and authorizing the transfer of budget authority.
             
  *G.9   
Consider Resolution No. 5045
Authorizing the City of Casa Grande to Renew Its Membership with the Greater Phoenix Economic Council

 
  Larry Rains, City Manager, recommended in his Council routing form that Mayor and Council authorize the city to renew its membership with the Greater Phoenix Economic Council; and authorize the expenditure of $30,864.00 for the annual membership fee.

Membership in GPEC has allowed the city to have its community profile and site location information on GPEC's website, which has helped enhance our ability to promote our community to potential prospects. The city also benefits from having access to numerous economic development tools and data including industry research, annual operating cost comparisons (i.e. labor wages, taxes and utilities), economic impact analysis for prospects looking to locate in Casa Grande, and Regional Economic Labor Market Data. In addition, the city has been able to  participate in high-profile networking opportunities and has as a representative on the Board of Directors and the Economic Development Directors Team, which has  further increased our exposure and our ability to participate in the decision making processes.  Our membership has provided us opportunities to submit sites for consideration by prospects that GPEC generates.  This past year the city has worked with GPEC's staff on projects that represent the potential for over 2,400 new jobs, over $1.3B in capital investment, and over $96M in annual salaries for our community.

The city would be responsible for the $30,864.00 annual membership.


By a 7-0 roll call vote under the Consent Agenda, Council passed and adopted Resolution No. 5045, authorizing the City of Casa Grande to renew its membership with the Greater Phoenix Economic Council; expenditure of public funds in an amount not to exceed $30,864.00; and authorizing the execution of a membership agreement
             
  *G.10   
Consider Resolution No. 5046
Endorsing and Supporting the Regionally Significant Routes For Safety and Mobility Update

 
  Kevin Louis, Public Works Director, recommended the Mayor and City Council approve a Resolution in Support of the Regionally Significant Routes for Safety and Mobility Update (RSR) by Pinal County.
 
Pinal County is seeking the support of the City of Casa Grande for the development of the Significant Routes for Safety (RSR) and Mobility Update. This plan identifies and preserves regionally significant routes and rights-of way to accommodate future development and transportation needs.
 
Pinal County and the entities within wish to develop a safe and efficient transportation system that is acceptable to all involved and in accordance with the adopted regional planning concepts. This transportation plan will provide a high level of mobility between Pinal County and its neighboring cities, towns, and tribal communities. It would also encourage connectivity in transportation improvement projects in addition to coordinate planning activities.
 
The Regionally Significant Routes for Safety and Mobility Update is anticipated to develop a transportation system that accommodates current and future travel demands. This is essential to the continued growth of Pinal County, its surrounding cities, towns, tribal communities, and unincorporated areas.
 
Although some of the projects identified by the RSR are included in the proposed Regional Transportation Authority (RTA), the RSR is independent of the RTA. 

By a 7-0 roll call vote under the Consent Agenda, Council passed and adopted Resolution No. 5046 endorsing and supporting the Regionally Significant Routes for safety and mobility update.
             
  *G.11   
Consider Resolution No. 5049
Approving the City of Casa Grande Health Care Benefits Trust
 
  Dawn Jett, Human Resources Director, recommended Mayor and Councils approval of the Trust document which outlines, in detail, the composition of the trust and the authorized activities in which the Trustees can participate.

On Monday June 5, 2017, Mayor and Council approved an ordinance allowing the City to create a self-funded trust in accordance with applicable local, state and federal law. This document outlines, in detail, the rules under which the trust will work and the guidelines by which the Trustess shall act.

 By a 7-0 roll call vote under the Consent Agenda, Council passed and adopted Resolution No. 5049 approving the City of Casa Grande Health Care Benefits Trust.
             
H.   Public Comments  
  Tina Wells, 17616 West Rockanne Lane, expressed that Florence Street south of the railroad tracks covering Main Avenue, First, Second and Third Avenue, and Ash Streets are in very bad condition. She asked that Council consider repairs to the streets.

John McGuirre, 941 East Penny Lane, expressed his appreciation to the City's Traffic Engineer for completing the traffic surveys on East O'Neil Street, east of Pinal, between Pinal Avenue and Casa Grande Avenue.  Due to this survey, the speed limit has been appropriately increased from 25 mph to 35 mph.

Kathryn Westmoreland, 360 East Seven Seas Drive, expressed concerns with Villago Parkway, along the lakes.  She voiced that there are bicycle paths on both sides, but the public is using the bike paths are parking spaces.  She asked if the City could put "No Parking Signs" on both sides of Villago Parkway, it would greatly help the bike riders.
             
I.   Award of Contracts  
             
  I.1   
Consider Ordinance No. 3018
Accepting the Proposal for Services from Vertech Industrial Systems, LLC

 
  Kevin Louis, Public Works Director, recommended the Mayor and City Council award a Contract to Vertech Industrial Systems, LLC in an amount not to exceed $223,867.98 for the WRF SCADA Server/System Replacement Project, and highlighted the below information.

The existing Supervisory Control and Data Acquisition (SCADA) system was installed and commissioned in 2010 as part of the City’s Water Reclamation Facility (WRF) Phase III Expansion Project.  The existing SCADA hardware has become outdated, obsolete, and is no longer supported by the manufacturer therefore must be replaced.  The software platform is also outdated, therefore must be upgraded or replaced.
 
The intent of this project is to provide for replacement of the existing SCADA system. This project will include identification of the most appropriate platform (hardware and software) and provide all services necessary to design, procure, install, program and commission the platform. This project will deliver a cost-effective, efficient and technologically current SCADA system which provides full capabilities for monitoring and control of the WRF.
 
A formal solicitation was posted requesting qualifications from firms capable of providing the services necessary for this project.  In response, eight (8) submittals were received.  After review and ranking of these submittals by the selection committee, interviews were held with the top-three ranked firms. Upon completion of interviews the committee completed ranking, and Vertech Industrial Systems, LLC. (Vertech) was selected as the highest ranked firm for this project.
 
Staff worked with Vertech to identify an appropriate scope of services and project plan for this project to provide for the design and installation of a SCADA system which will provide many years of secure, reliable system operation.  Based upon the scope of services, appropriate fees were then negotiated with Vertech for this project.

City Clerk Leija read by title only Ordinance No. 3018 accepting the proposal for services from Vertech Industrial Systems, LLC; authorizing expenditure of public funds in an amount not to exceed $223,867.98; and authorizing the execution of a contract.

Discussion:

Responding to Mayor McFarland, Director Louis stated that the WRF SCADA Server/System Replacement Project is part of the City's CIP plan.
  Moved by Council Member Dick Powell, seconded by Council Member Donna McBride to approve Ordinance No. 3016
 
AYE: Council Member Donna McBride
  Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
  Mayor McFarland declared Ordinance No. 3018 passed to a second reading.
             
J.   Boards & Commissions  
             
K.   Ordinances, Resolutions, and Other matters or Subjects Requiring Action by the Council  
             
  K.1   
Consider Resolution No. 5048
Adopting the July 2017 Amended and Restated Personnel Policy

 
  Dawn Jett, Human Resources Director, recommended that Mayor and Council approve the proposed personnel policy changes.  She highlighted the below information and reviewed the proposed personnel policy changes, attached in "Exhibit C."

Most of the proposed changes to the City of Casa Grande Personnel Policy book are required due to legislative requirements. Proposition 206, which was approved and state statute effective July 1, 2017, mandates the City provide certain paid time off benefits to all employees, both part time and full time. The policy changes, as reviewed during the Council Study Session on June 5, 2017, address the ways in which the City of Casa Grande will manage those statutory requirements. In addition, some work has been done to some policies that are not related to the statutory requirements. Those changes include guaranteed overtime pay for any employee required to work on a holiday and some clarifying language to other policies in order to ensure ease of understanding by City employees.

Discussion:

Responding to Council Member Fitzgibbons, regarding Personnel Policy, Section 804-Family Sick Leave, which is a section that is being proposed to be deleted, Director Jett clarified that this section only allows employees 24 hours of family related sick leave and fire employees 72 hours per year.  The proposed new policy will allow employees to take unlimited family related sick leave, as long as the employee has the hours in their leave bank. She noted that only 96 employees are still in the vacation/sick leave program, with all other employees (500+) are in the PTO leave program.  This proposed change for family sick leave is more generous than the law is mandating.   The 96 employees that elected to stay in the old plan (vacation/sick leave program), no longer have the opportunity to switch to the PTO.  Council elected to give employees only one opportunity to switch to the PTO program.  However, new employees hired through June 2018 have been offered the opportunity to select between the vacation/sick leave program or the PTO program.  She noted that none of the new employees (80+) have selected the vacation/sick leave program.  Staff will present more information in September/October on the possibility of eliminating the vacation/sick leave program. 

Further, responding to Council Member Fitzgibbons, Director Jett stated that the Human Resources Department will be providing training sessions to review the new changes related to prop 206.

Council Member Herman voiced that he believes that the City offers a very generous benefit plan, which helps to keep the City's good employees.

Council Member McBride read the below statement/question she received in a letter:

"Although new legislation gives employees flexibility to use their sick leave time to tend to family matters, does this require the City to take away benefits that their employees are accustomed to receiving (24 hours of family sick leave)?"

Responding to Council Member McBride, Director Jett stated the narrow answer is "yes" it requires the City to take the family sick, as traditionally written, away because it doesn't meet the new mandate.  However, the new legislation does not mandate that the City take the 24 hours away from the employees.  Currently, in the Personnel Policy the 24 hours for family sick leave are not considered a liability to the City's books.  If Council elects to do something different with the 24 hours of family sick leave, then these hours would become a liability in the City's books.  Proposed new policy will allow employees to expand the time needed for family sick leave, as long as the employees have the time in their leave banks.

Responding to Council Member Powell, Director Jett stated that the PTO program is meeting the City's financial needs; e.g., annual cash outs, etc.  The PTO program has helped with employee recruiting and retention.

City Clerk Leija read by title only Resolution No. 5048 adopting the July 2017 Amended and Restated Personnel Policy.
  Moved by Council Member Matthew Herman, seconded by Council Member Mary Kortsen to adopt Resolution No. 5048
 
AYE: Council Member Donna McBride
  Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
  Mayor McFarland declared Resolution No. 5048, passed and adopted.
             
  K.2   
Consider Resolution No. 5050
Adopting the Tentative Estimates of the Amount Required for the Public Expense for the City of Casa Grande for the Fiscal Year 2017-2018

 
  Celina Morris, Finance Director, recommended Mayor and Council approve a resolution adopting the FY2018 Tentative Budget in the amount of $178,334,615.  Director Morris highlighted the below information and offered a PowerPoint presentation to review the proposed FY2018 Tentative Budget.

The budget development process began in January 2017 with departments preparing and presenting their capital budget requests to the Finance Director, City Management, and select Council members.  Following the capital budget process, a similar format was utilized in preparing each department’s operational budget. This work culminated in the City Manager’s Proposed Budget brought before Council during a study session on May 17, 2017. 
 
The Proposed Budget focused almost exclusively on maintaining current operations and service levels, as well as one-time capital expenses which meet Council’s adopted priorities and legal mandates.
 
The State budget forms represent all of the information that was presented at the budget study session as well as various new programs and revenues, hereto attached as Exhibit "D."
 
Once approved, the official State forms will serve as the adopted Tentative Budget for FY2018.  Adoption of the Tentative Budget establishes the maximum expenditure limitation for the following fiscal year.  The final budget may be adopted at a lesser amount but it cannot exceed the Tentative Budget’s total.  Once adopted, the required forms shall be published twice in the local paper as well as on the internet and Council will be asked to adopt them as Final on July 17, 2017.
 
Discussion:

City Manager Rains expressed his appreciation to Council for the direction on the City's budget. He noted that the proposed 2017/18 budget is similar to the City's 2016/17 budget.  The proposed city revenues for 2017/18 are very flat, with approximately 1% increase. The primarily reason for the proposed revenues being flat are driven by retail sales tax being flat. Staff plans to put together a campaign to provide information to the citizens on local sales tax. The City relies primarily on local sales tax. 

Further, City Manager Rains expressed his appreciation to finance staff for putting the budget together and the executive leadership team for understanding the budget restraints.  The budget authority will allow the city to move forward with addressing the three budget topics relating to services and equipment, which will be further discussed during a budget study session tentatively scheduled for July 17th.

Responding to Council Member Varela, City Manager Rains stated that the Police Department's body cameras, fire department's medical unit, and economic development department, will be discussed at the study session.  The proposed tentative budget does not restrict the Council from approving these items, because the tentative budget includes the budget authority for these items.  However, currently there is no financing source for these items.  At the study session, Council will discuss the financing source or reduction in other budget areas to fund these programs/items.

Council Member Kortsen expressed concern with the City's sales tax being flat.  She expressed that the City needs to start exploring other revenue sources; e.g., collection of on-line sales tax, etc. 

Responding to Mayor McFarland, City Manager Rains stated that the PowerPoint presentation on the proposed 2017/18 Budget will be placed on the City's website. 

City Clerk Leija read by title only Resolution No. 5050, adopting the tentative estimates of the amount required for the public expense for the City of Casa Grande for the fiscal year 2017-2018; adopting a tentative budget setting forth the receipts and expenditures, the amounts actually levied, and the amounts estimated as collectible for the previous fiscal year and the amount proposed to be raised by direct property taxation for the various purposes; and giving notice of the time for hearing taxpayers for adopting of budget and for fixing the tax levies.
  Moved by Council Member Lisa Fitzgibbons, seconded by Council Member Mary Kortsen to adopt Resolution No. 5050
 
AYE: Council Member Donna McBride
  Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
  Mayor McFarland declared Resolution No. 5050, passed and adopted.
             
  K.3   
Consider Ordinance No. 3017
Conditionally Accepting Dedication of Public Right-of-Ways and Easements for Utilities for Roy Dawson

 
  Paul Tice, Planning and Development Director, recommended that the Mayor and City Council approve the ROW, and highlighted the below information.

Ms. Myong S. Williams and Mr. Roy E. Dawson are proposing to construct a new double wide, ground set manufactured home for their residence at 3320 E. Ropers Road.  City Code Section 15.32.060A requires that a new development which creates an increase in traffic volume dedicate right of way.  In this case, the half street ROW of 33' along a portion of Ropers Road needs to be dedicated to the City to create the required 33' half street section and conform with the Small Area Transportation Study (SATS) Standard for a minor collector.

The Map of Dedication will dedicate to the City of Casa Grande the necessary ROW for a minor collector with no immediate fiscal impact to the City.  However, future development along Ropers Road and subsequent ROW dedication will eventually lead to the City of Casa Grande developing Ropers Road to a minor collector status.

Discussion:

Responding to Council Member Powell, Director Tice stated that other property owners will need to do the same in conjunction with any future building permits.

City Clerk Leija read by title only Ordinance No. 3017, conditionally accepting Dedication of Public Right-of-Ways and Easements for Utilities for Roy Dawson.
  Moved by Council Member Dick Powell, seconded by Council Member Mary Kortsen to adopt Resolution No. 3017
 
AYE: Council Member Donna McBride
  Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
 
Mayor McFarland declared Ordinance No. 3017, passed to a second reading.
             
  K.4   
Consider Canceling the Regular Council Meeting of July 3, 2017
 
  Gloria Leija, City Clerk, reported in the Council routing form that the City's Code, Section 2.04.010, stipulates that the Council shall hold regular meetings on the first and the third Monday of each month at seven p.m.  Since it appears there will not be a quorum of the Council at the regular meeting of July 3, 2017, staff recommends Council officially cancel the meeting, which will allow staff sufficient time to give notice to the public.

Mayor McFarland stated that the meeting of July 3, 2017, is being proposed to be canceled.  However, a special meeting will be held on June 26, 2017.

Moved by Council Member Dick Powell, seconded by Council Member Matthew Herman to cancel the regular Council meeting of July 3, 2017. The motion carried with a 7-0 voice vote.
             
L.   Public Meetings, Public Hearings, Open Record Reviews, and Closed Record Reviews  
             
  L.1   
Public Hearing and Consider Ordinance No. 1178.191.2
Approving a Major Amendment to Villago Planned Area Development (PAD) Adopted for Property Located South of Val Vista Boulevard, North of McCartney Road and East of Pinal Avenue, Casa Grande, Arizona

 
  Paul Tice, Planning and Development Director, stated that the below request for Major Amendment to Villago PAD does not impact any of existing developed or platted portions of the Villago Development.  It will only pertain to the undeveloped area that has been purchased by Southwest Communities. However, the vacant area would be subject to the proposed new PAD, if approved by Council. Director Tice offered a PowerPoint presentation to address the below information, hereto attached as Exhibit "E".

A request has been made by Bowman Consulting for the following land use approval for the undeveloped portion of Villago, including approximately 1,246.3 acres located south of Val Vista Blvd, north of McCartney Rd, and east of Pinal Ave 
DSA-16-00078 Major Amendment to Villago PAD.Said amendment includes the following changes:
  1. Modify the circulation study including the realignment of Trekell Rd
  2. Remove Office/Business Park land uses
  3. Increase the acreage designated as Medium Density Residential
  4. Address the updated Casa Grande Municipal Airport Noise Contour Map
  5. Modify development standards of the Residential Land Use
  6. Reduce Regional Park size from 40 acres to 30 acres
  7. Community Center is replaced by a Neighborhood Facility
The Planning and Zoning Commission recommended on a 5-1 vote that City Council approve the Major Amendment to a PAD Zone/Preliminary Development plan (DSA-16-00078) for Villago PAD.

An amendment to the Villago Planed Area Development (PAD) has been proposed for the 1250 acre portion of the undeveloped portion of Villago.  Villago is a 1,709 acre master planned community.  It was originally approved in 2003 and revised in 2006 to add an additional 80 acres.   Since the original approvals, Villago Park and lake have been constructed as well as portions of the first residential phase including 999 platted home lots (400 vacant platted lots).  The undeveloped portions of Villago have been acquired by the applicant, prompting the proposed amendment.
 
This proposal is an amendment to the existing PAD that was approved in 2003 and amended in 2006.  The existing Villago residential area, as well as approximately 50 acres in the southeast corner of Val Vista Blvd. and Pinal Ave. will continue to be subject to the existing Villago PAD (Phase 1) zoning.  The undeveloped portions of Villago will be subject to this new Villago Phase 2-4 PAD zoning. 

Villago is currently approved with a maximum gross density of 4.0 du/acre and the proposed PAD will also be limited to the 4 du/acre gross density standard.  The current PAD does not include any one acre lots and the proposed PAD does not alter this, there is no modifications or changes to the proposed lot sizes that are currently approved. 

Summary of Planning and Zoning Meeting on June 1, 2017:

During the Planning and Zoning public hearing staff presented a recommendation in regards to the side yard setback exception from the 5 & 10 foot side yard setback requirement for all lots as set forth in the PAD Residential Design Guidelines adopted by City Council in 2003. The Commission did not accept staff's recommendation and voted to recommend alternative side yard setbacks to City Council for the Villago PAD.   Below is a summary of the side yard setbacks  recommended by staff and those approved by the Planning Commission: 
  • Staff recommended side yard setback requirements:
    • Lots with a  width equal to or greater than 55’ shall have minimum side yard setbacks of 5’ and 10’.
    • Lots with a  width less than 55’ shall have minimum side yard setbacks of 5' and 5".
    • Two-story homes on any lot must have minimum side yard setbacks of 5’ and 10’
  • Planning Commission recommendation:
    • Lots with a  width greater than 60’ shall have minimum side yard setbacks of 5’ and 10’.
    • Lots with a  width equal to, or less than, 60" shall have minimum side yard setbacks of 5' and 5".
    • Two-story homes on any lot must have minimum side yard setbacks of 5’ and 10’
In regards to the currently submitted Preliminary Plat for Phase 2 of Villago this modification would have the following impact:
Staff Recommendation would require:
  • 77% of the proposed lots to have 5' and 10' side yard setbacks
  • 23% of the proposed lots to have 5' and 5' side yard setbacks**
Planning Commission forwarded recommendation would require:
  • 33% of the proposed lots to have 5' and 10' side yard setbacks
  • 67% of the proposed lots to have 5' and 5' side yard setbacks**
**These estimates do not include two-story homes.  All two-story homes are required to have 5' and 10' side yard setbacks.

Discussion:

Responding to Council Member Powell, Director Tice stated that the Planning and Zoning recommendation to Council was as follows:

Planning Commission recommendation:
  • Lots with a  width greater than 60’ shall have minimum side yard setbacks of 5’ and 10’.
  • Lots with a  width equal to, or less than, 60" shall have minimum side yard setbacks of 5' and 5".
  • Two-story homes on any lot must have minimum side yard setbacks of 5’ and 10’
Replying to Council Member Kortsen, Director Tice stated in certain areas two and four-plex would be allowed in medium density residential.

In response to Council Member Herman's question, Director Tice stated buyers would be given notification that are moving into a flight path. It's his understanding that there is an aviation easement already recorded, which gives buyers notice that an airport exists with activity and noise.

Mayor McFarland voiced that he believes that the consumer will decide if they like the housing product.

Director Tice stated that the existing PAD allows the exception to side yard setbacks of 5’ and 10’ only in the small lots.  The proposed PAD would allow:
  • Lots with a  width greater than 60’ shall have minimum side yard setbacks of 5’ and 10’.
  • Lots with a  width equal to, or less than, 60" shall have minimum side yard setbacks of 5' and 5".
  • Two-story homes on any lot must have minimum side yard setbacks of 5’ and 10’
The only lot that would be restricted to 5' and 10' are the large lots and any lot that has a two-story structure.

City Attorney Wallace offered clarified on the Planning and Zoning minutes, he stated that there are two sets of minutes.  He noted there was a procedural anomaly the first time the Planning and Zoning Commission heard the case on May 4, 2017, which involved the Commission making a motion; a motion to amend that passed, but the original motion with the amendment was not voted on. Therefore, the case was re-noticed and the Commission considered the case again in June 2017.  At this meeting, the Commission changed their motion/recommendation of May 4, 2017.  The Commission's approved recommendations are the standards Director Tice has reviewed, which includes the lots with a  width equal to, or less than, 60" shall have minimum side yard setbacks of 5' and 5".  At the first meeting, the Commission's recommendations included lots with a  width equal to or greater than 55’ shall have minimum side yard setbacks of 5’ and 10’. 

Council Member Powell voiced that he is concerned that the City Council set standards and then the Council makes exceptions.  The City of Maricopa homes are being built that are 10' apart, which look terrible.  This type of development is not a high quality development.   He can only support the 5' and 5' for small lots.

In response to Council Member McBride, Director Tice stated that two written notices were sent to residents within 300' of the project boundary; signs were posted in two locations within the development, and notices were published the newspaper.  The City received comments from the public and residents who appeared at the Planning and Zoning Commission Meeting.  However, he doesn't recall any comments regarding the setback issue.  He noted that in the original plan duplexes/MDR were only allowed in the medium density.

Responding to Council Member Herman, Director Tice confirmed that 70% of the lots would get an exception to the City's development standards, except two story lots. 

Council Member Herman voiced concerned with the proposed 5' and 5' setbacks, and with changing the development standards set by Council. When the developers purchased the property they knew the standards that applied to the property.  He recognizes that the developers want to make changes.  To take a business park and put homes in a residential area does not too bad.  However, he still remains concerned with the changing development standards set by the Council.

Replying to Council Member Fitzgibbons, Director Tice confirmed that Staff's initial recommendation was different than the recommendation approved by the Planning and Zoning Commission.  He reviewed Staff's recommendation, as follows:
  • Lots with a  width equal to or greater than 55’ shall have minimum side yard setbacks of 5’ and 10’.
  • Lots with a  width less than 55’ shall have minimum side yard setbacks of 5' and 5".
  • Two-story homes on any lot must have minimum side yard setbacks of 5’ and 10’
Based on Staff's recommendation, he noted that when staff calculated how many lots were 55' or less that would be subject to the 5' and 5' - they found that only 30% of lots would be affected. The Commission felt that the applicant was making valid points on the need for additional relief beyond Staff's recommendation.

Responding to Council Member Fitzgibbons, Public Works Director Louis stated that the airport runway extension, if it  happens, would extend to the southwest.  Therefore, it would be away from the current aviation easement in Villago.  However, if the City were able to attract more jet traffic this could change.  Airports can mitigate noise.

In response to Council Member Varela, Director Tice reported that Staff believed their recommendation of:  "Lots with a  width less than 55’ shall have minimum side yard setbacks of 5' and 5", would have provided adequate opportunity for diversity in housing.  This recommendation  would have allowed 30% of the applicant's lots to use this setback, or approximately 1,200 lots/homes that would be scattered.

At this time, Mayor McFarland called for a public hearing to allow comments to the proposed Major Amendment to Villago PAD.

Carolyn Oberhotzer, law firm of Bergin, Frakes, Smalley & Oberholtzer, representing the applicant for the Major Amendment to Villago PAD offered a PowerPoint presentation. She stated that the original PAD in Villago didn't specify areas for parks.  The proposed amendment would allow schools as allowable uses.  That is why there is expanded area in the MDR.  They are proposing to eliminate the MDR 2 category from the PAD.  She cannot explain why the MDR 2 is not shown on the land use map.  It is provided in the text, which has been removed.  The MDR 2 would have provided for multi-family.  They have introduced in the proposed Major Amendment to Villago PAD a townhome product.  

Ms. Oberhotzer stated that when Community Southwest bought the land in 2012, the market was in a distressed state.  Since this time, the landowners have been working on planning and engineering for the property to get it ready for the market.  They have very strong relationships with home builders, and would like to sell the property to home builders in multi-pieces as soon as possible.  Ms. Oberhotzer offered a PointPoint presentation, hereto attached as Exhibit "F."  She noted that nothing will change for two-story homes.  The landowners want the ability to offer a wider home product.

Responding to Council Member Powell, Ms. Oberhotzer  stated that in the proposed amendment they are proposing 50' X 120' as the smallest lots.  She reviewed the lot size requirement, and noted they are not planning to minimum.  They just want flexibility.  However, if the Council is more comfortable with the 55', then they would accept the 55'.

Council Member Powell voiced that he would support setbacks of 5’ and 10' for lots that are 6,000+.

Ms. Oberhotzer voiced that phase two of the development does not have any planned lots are less than 6,000 sq. ft.

Replying to Council Member McBride, Ms. Oberhotzer stated that their proposal would create diversity; e.g., different roof lines, variation, etc.  They want to expand the available home products in terms of width, which can be done by side yard setbacks.

John McGuire, resident expressed his support for the proposed Major Amendment to the Villago PAD.  He noted that the developer is trying to get ready for the housing market. He attended both Planning and Zoning Commission meetings where the members discussed the pros and cons of the amendment to Villago PAD.  Relating to the PAD standards, he stated that perhaps the City should not have so many PAD standards, because the world changes.  He believes that many owners today do not want large lots and prefer smaller yards.

(Inaudible) Jewel, 3121 East Howard Rd., Phoenix,  stated that he owns several properties in the community.  He has noticed that Casa Grande schools' ranking are not very good.  Regardless of housing lots or sizes of homes, he believes property owners will be looking at the schools' ratings.  Therefore, the City should do what is necessary to improve education in the community.

Rodger Bruce, 2824 North Blossom Lane, thanked the developer for straightening the road.  He voiced that he agree with Council Member Powell that houses too close together are not good for the community, and can cause bad fires.

There being no further comments, Mayor McFarland closed the public hearing.

Council Member Kortsen voiced there is a lot to consider.  She hears from many people and business owners that there needs to be change.  She is okay with modifying the City's PAD standards for specific reasons. She likes the diversity in homes being proposed.  But, she is uncomfortable with proposed setbacks.

Council Member Fitzgibbons expressed that she understands the need for single story homes and homes with smaller yards.  But, she understands Mr. Powell's concerns with modifying the City's PAD standards.  But, also supports modifying the PAD standards for the right reasons.  She has a difficult time supporting 70% of the lots having the smaller setbacks.  She would feel comfortable with allowing 30% of lots having the smaller setbacks.

Council Member Varela voiced that when Villago was developed there were high standards set for this development.  The proposed amendment will impose different standards for this development.  Therefore, he doesn't believe the proposed PAD amendment will fit, and will reduce the high standards established for this area.

Council Member Herman also expressed his concern with allowing 70% of the lots to be subject to the 5' and 5' setbacks.  He would like to see only individual parcels to have the 5' and 5' setbacks.

Council Member McBride concurred with Council Member Herman's comments.

Council Member Powell voiced that many good points have been made.  He believes that the home builders have benefited from not having to build the big lots; e.g, acre lots, etc.  He voiced that he could supports the medium large and large lots at 5' and 10'; and anything below this 5' and 8' setbacks.

At approximately 9:30 p.m., Mayor McFarland called a recess to allow staff to talk to the applicant.

Mayor McFarland called the meeting back to order at approximately 9:47 p.m.

City Attorney Wallace stated that the decision to amend the City's zoning lies in the discretion of the City Council.  He offered the information below for Council's consideration, which could be added to the proposed Ordinance:

This major amendment is subject to applicant/owner's compliance with all applicable law and ordinances, and subject to the following additional conditions with respect to the low-density area:

a) Lots with a width greater than 55 feet shall have minimum side yard setbacks of 5 feet and 10 feet.
b) Lots with a width equal to or less than 55 feet shall have minimum setbacks of 5 feet and 5 feet.
c) Two-story homes on any lot shall have minimum side yard setbacks of 5 feet and 10 feet.

Director Tice voiced that the 30% of the lots would be allowed to 5' and 5' setback; and 70% would use the 5' and 10' setbacks.  However, this number is subject to how many two stories are built.
  Moved by Council Member Lisa Fitzgibbons, seconded by Council Member Dick Powell to approve Ordinance No. 1178.191.2, with an amendment by adding the below to the Ordinance:

This major amendment is subject to applicant/owner's compliance with all applicable law
and ordinances, and subject to the following additional conditions with respect to the low-density
area:
a) Lots with a width greater than 55 feet shall have minimum side yard setbacks of 5
feet and 10 feet.
b) Lots with a width equal to or less than 55 feet shall have minimum setbacks of 5 feet
and 5 feet.
c) Two-story homes on any lot shall have minimum side yard setbacks of 5 feet and 10
feet.
 
AYE: Council Member Donna McBride
  Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
  Mayor McFarland declared Ordinance No. 1178.191.2, passed to a second reading.
             
  L.2   
Public Hearing and Consider Resolution No. 5047
Adopting the Amended 2015-2019 Community Development Block Grant (CDBG) Consolidated Plan

 
  Leila Demaree, Community Development Manager, recommended Council approve the proposed amendment of the 2015-2019 Consolidated Plan (5-Yr. ConPlan) and adopting the 2017 Annual Action Plan, and reviewed the below information in a PowerPoint present.

The first 2015-2019 Consolidated Plan (5-Yr. ConPlan) of the City's Community Development Block Grant (CDBG) Entitlement Program was approved by the Mayor and City Council in May of 2015. The 5-Yr. ConPlan was subsequently approved by the Office of Housing and Urban Development (HUD).  Since the beginning of the City's entitlement status in July 1, 2015 until early 2017, the CDBG Program implemented three (3) strategic goals from the 5-Yr. ConPlan as follows: Public infrastructure improvements; Affordable housing; and Planning and administration  At the beginning of the second year of the CDBG program, Staff initiated efforts to put the mechanisms in place that would allow CDBG funds to be available for public services and other activities other than affordable housing and public infrastructure. As part of that effort the 5-year ConPlan needed to be revised to expand the scope of activities that could potentially be funded. Beginning in the third program year (July 1, 2017) of the Entitlement Program, three additional  goals are proposed to be added to the 5-Yr. ConPlan.  Below are the proposed goals in the Strategic Plan of the 5-Yr. ConPlan with the new goals identified with an asterisk (*):

- Homeless Prevention *  
- Community Development
- Public Services *
- Affordable Housing
- Economic Development*
- Program Administration and Planning

The whole process of having a 5-Yr. ConPlan with a Strategic Plan and an Annual Action Plan is not only to meet the requirements of HUD, but also to serve as a guide in implementing the CDBG Program.  The ConPlan has identified community needs, and the expected resources available to meet those needs.  The Strategic Plan, which is part of the ConPlan, sets forth the strategic goals that have been developed to address these needs as well as the timeline involved in delivering the results.  The Annual Action Plan is the implementation document for each program year.  It has the actual proposed projects or activities that the grantee (City) and sub-grantees are proposing to meet the needs, as well as identifying the parties that are responsible for implementing the program and projects identified during the public participation processes. As part of the public participation process, the amended of the 5-Yr. ConPlan will be available to the public for a 30-day review, while the proposed 2017 Annual Action Plan is subject for a 14-day review by the public starting in May 29, 2017 and ends in June 12, 2017.  The 14-day review time is per Memo received from HUD dated May 10, 2017.  Any comments received from the public will be included in the public hearing on June 19, 2017.      

Since the actual allocation is not yet known to the City at the time of writing this report, Staff recommends that funding will be distributed either by Amount Recommended by the Review Team or by percentages as presented below:

 
Projects Amount Recommended %
1.  Emergency Shelter Services and Housing Relocation and Stabilization Services $15,000 4.29
2. Advocacy Services for Victims and Homeless Women and Children $15,293 4.37
3.  Westside Crime Prevention Education and Outreach Awareness Program $5,000 1.43
4.  Senior Connections $16,923.33 4.84
5.  Park Equipment $50,000 14.29
6.  Owner Occupied Housing Rehabilitation $63,500 18.14
7.  Admin and Planning $70,000 20.00
8.  Sidewalk Improvements Balance of the allocation 32.64
TOTAL $350,000      100
   
All submitted projects for 2017 were recommended for funding in the proposed Annual Action Plan.  Due to the limited funds available for the program, not all projects are not funded in full. However, prior to the formal execution of an agreement between the jurisdiction and future sub-grantees, the City (Grantee) will meet with each sub-grantee and ascertain that based on the approved amount of grant, the sub-grantee can still implement and deliver the project as intended.

Discussion:

Council Member Powell voiced that he doesn't want to build sidewalks on HUD's dollar because it saves the City money. He would like to see HUD's money to be used to reward people that need help.  Also, he's concerned with purchasing recreation equipment with HUD money, unless it is for a park in an economically challenged area.

Responding to Council Member Powell, Ms. Demaree stated that the park equipment will be placed at McNatt Park and will benefit the entire community.  Therefore, the funding for the park equipment is a good application for HUD funding.

Council Member Varela voiced that he concurs with Council Member Powell's statements.  Next year, he would like to see more HUD money spent for economically challenged areas, and homeless programs.

Mayor McFarland declared a public hearing on the Amendment of the 2015-2019 Consolidated Plan and Approval of the 2017 Annual Action Plan.  There being no comments, Mayor McFarland declared the public hearing closed.

City Clerk Leija read by title only Resolution No. 5047, adopting the Amended 2015-2019 Community Development Block Grant (CDBG) Consolidated Plan.
 
  Moved by Council Member Lisa Fitzgibbons, seconded by Council Member Mary Kortsen move to approve Resolution No. 5047
 
AYE: Council Member Donna McBride
  Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
  Mayor McFarland declared Resolution No. 5047, passed and adopted.
             
M.   Executive Session:  
             
  RCA-765    A.R.S. §38-431.03.
 
Upon a public majority vote of the members constituting a quorum, a public body may hold an executive session but only for the following purposes:
 
3.  Discussion or consultation for legal advice with the city attorney or attorneys of the public body.
4.  Discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. 
  • Discussion and Consultation Regarding a Proposed Development Agreement with Pending Economic Development Prospects

Moved by Council Member Kortsen, seconded by Council Member Fitzgibbons to hold an executive session as requested above.  The motion carried with a 7-0 voice vote.
 
             
N.   Reports  
  Council Members participated in offering the below reports:

Council Member Fitzgibbons:
  • Stated that the improvements to Drylake are very nice.
  • The homeless coalition and Police Department are distributing water to the homeless in the community.
Council Member Kortsen:
  • Expressed her appreciation to the Library staff for offering many activities during the summer for the community, and encouraged everyone to use these services.
Council Member Varela:
  • Reported that the Library is also offering their reading program.
Council Member Powell:
  • Stated he would like Council to consider the Final Plat, which Council has approved.  The approved Final Plat will tie up water availability.  He wished that the Council could get to a point where Council would only approve final plats if construction was imminent.
Council Member Herman:
  • Stated that he would like to get information on the final amount that will be paid out to Public Safety employees.
Council Member McBride:
  • Reported that she is meeting with Amber Kent relating to the Mayor's reading program.
  • The Elks Lodge has provided $15,000 in scholarships to six students of the community, three of which have made it to the State organization and will also receive additional scholarships.
  • Pinal County Health Department has a new facility in Casa Grande. The facility owners put in $160,000 to complete the building.
Mayor McFarland:
  • Introduced Steve Hardesty, the City's new Community Services Director
  • The Mayor's Reading Club will kickoff on July 19, from 5:30-6:30 p.m., Casa Grande Main Library.  The event is sponsored by APS.
  • He is working with Pinal County and the communities of Eloy, Florence, and Coolidge to apply for An Office of Tourism grant.  The grant will provide $33,000 for media.
  • The Pinal Partnership breakfast will be held on Friday, June 23, 2017, at the Elements in Maricopa.  His guest speaker for this event will be Ross/Abbott's new Site Director.
             
O.   Adjournment
Moved by Council Member Kortsen, seconded by Council Member Fitzgibbons to adjourn the meeting at 10:30 p.m. The motion carried with 7-0 voice vote.
 
  ________________________
Craig H. McFarland
Mayor
ATTEST:


 
 
___________________________
Gloria Leija, MMC
City Clerk
 

CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of Casa Grande, Arizona held on the 19th day of June 2017.
I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 17th day of July, 2017



_______________________________
Gloria Leija, MMC
City Clerk

    

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