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MINUTES OF THE REGULAR MEETING
OF THE HONORABLE MAYOR AND COUNCIL
OF THE CITY OF CASA GRANDE
HELD IN THE COUNCIL CHAMBERS
510 E. FLORENCE BOULEVARD, CASA GRANDE, AZ 85122
MONDAY, JUNE 5, 2017
 
             
A.   Call to Order
Mayor McFarland called meeting to order at 7:00 p.m.
 
             
  Invocation
Offered by Pastor Paul Elgin from the First Presbyterian Church of Casa Grande.
 
             
  Pledge of Allegiance
Led by Mayor Pro Tempore Varela.
 
             
B.   Roll Call  
Present:
Donna McBride, Council Member  
 
Lisa Fitzgibbons, Council Member  
 
Matthew Herman, Council Member  
 
Mary Kortsen, Council Member  
 
Dick Powell, Council Member  
 
Ralph Varela, Mayor Pro Tempore  
 
Craig McFarland, Mayor  
Also Present:
Larry Rains, City Manager
Steven Weaver, Deputy City Manager
Brett Wallace, City Attorney
Celina Morris, Finance Director
Mark McCrory, Police Chief
Paul Tice, Planning & Development Director
Dawn Jett, Human Resources Director
Kevin Louis, Public Works Director
Gloria Leija, City Clerk
Matthew Jankowski, Recreation Program Superintendent
             
C.   Minutes
Moved by Council Member Powell, seconded by Council Member Herman to approve City Council minutes of June 5, 2017, and accept for the record the minutes of Planning and Zoning Commission - April 6, 2017, Casa Grande Youth Commission - April 8, 2017. The motion carried with a 7-0 voice vote.
 
             
D.   Claims
Moved by Council Member Herman, seconded by Council Member Kortsen to approve the claims dated May 11 and 31, 2017. The motion carried with a 7-0 voice vote.
 
             
E.   Meeting Agenda Approval
Moved by Council Member Kortsen, seconded by Council Member Powell to approve the Meeting Agenda, with the following change:
  • Moving agenda item N. Reports before item L. Public Meetings, Public Hearings, Open Record Reviews, and Closed Record Reviews
The motion carried with a 7-0 voice vote.
 
             
F.   Special Presentations
None
 
             
G.   Consent Agenda
All items listed with an asterisk (*) are considered routine matters and will be enacted by one motion and one roll call vote of the Council. There will be no separate discussion of these items unless a Council Member or member of the public so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence of the agenda.

Moved by Council Member Mary Kortsen, seconded by Council Member Lisa Fitzgibbons to approve the consent Agenda for items G1, G2, G3, and G4. The following roll call vote was recorded:
 
 
AYE: Council Member Donna McBride
  Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
             
  *G.1   
Final Adoption of Ordinance No. 3015
Accepting a Bid From New Image Building Services, LLC

 
  By a 7-0 roll call vote under the Consent Agenda, Council passed and adopted Ordinance No. 3015, accepting a bid from New Image Building Services, LLC. to provide janitorial services.
             
  *G.2   
Final Adoption of Ordinance No. 1397.16.03
Amending Section 16.20.010 of the City of Casa Grande Municipal Code Concerning Financial Guarantees for Subdivision Improvements

 
  By a 7-0 roll call vote under the Consent Agenda, Council passed and adopted Ordinance No. 1397.16.03, amending Section 16.20.010 of the City of Casa Grande Municipal Code concerning financial guarantees for subdivision improvements; establishing the severability of the various sections of the ordinance; and establishing an effective date.
             
  *G.3   
Consider Resolution No. 5038
Authorizing the Implementation of a Mutual Aid Agreement with Gila River Indian Community

 
  Scott Miller, Fire Chief, recommended that the Mayor and Council approve a resolution for an IGA between the Gila River Indian Community and The City of Casa Grande for Fire Mutual Aid. 

The City of Casa Grande has had an IGA for mutual aid with the Gila River Indian Community since July 15, 2004, when the City approved the previous mutual aid agreement. The Gila River Fire Department is in the process of updating their IGA's for fire mutual aid. If one fire agency contacts the other agency for assistance, and if resources are available, then it is up to the duty chief to send the requested resources. If resources are unavailable, then the request is denied. Over the years, this mutual aid agreement has worked very well and has benefited both communities in their time of need for additional resources to handle emergency situations. 

By a 7-0 roll call voice vote under the Consent Agenda, Council passed and adopted Resolution No. 5038 Authorizing the Implementation of a Mutual Aid Agreement with Gila River Indian Community; and Execution of the Agreement by the City Manager and Fire Chief
             
  *G.4   
Consider Resolution No. 5039
Accepting a Bid from Casa Grande Valley Newspapers, Inc. D.B.A. Casa Grande Dispatch to Provide Official Advertising Services

 
  Gloria Leija, City Clerk, recommends Mayor and Council approve a Resolution that awards a bid to the Casa Grande Valley Newspapers, Inc., dba Casa Grande Dispatch for the City’s Official Advertising for Fiscal Year 2017-2018.

In accordance with the Article VIII, Section of 4 of the City's Charter, bids were solicited for the City's Official Advertising for Fiscal Year 2017-2018. The Casa Grande Valley Newspaper, Inc. dba Casa Grande Dispatch submitted the only bid. The bid amount submitted is exactly the same from the past five (5) year's bids.  The Advertising dates are Tuesday through Sunday. The bid amount is $8.55 per column inch; Helvetica font style and 7 point, 7.5 leading on a 132 point column. The bid includes a reduction in price for multiple runs of the same document, 2nd run is $7.53; 3rd and subsequent run is $6.52. A ten percent (10%) discount is offered when legals are supplied electronically. The bid amounts include sales tax.

By a 7-0 roll call vote under the Consent Agenda, Council passed and adopted Resolution No. 5039, accepting a bid from Casa Grande Valley Newspapers, Inc. D.B.A. Casa Grande Dispatch to provide official advertising services; authorizing expenditure of public funds in an amount not to exceed $8.55 per column inch; and authorizing the execution of a contract.
             
  *G.5   
Approving an Appointment to the Personnel Advisory Board

 
  Mayor McFarland recommended in the Request for Council Action form that Council reappoint Carol D'Souza to the Personnel Advisory Board with a term to extend through January 2, 2021. 

Currently, there is one (1)  board opening on Personnel Advisory Board, which resulted from Carol D'Souza's term expiring.  Ms. D'Souza is eligible for reappointment.





Other members serving on the Board include the following:
 
Name Terms Extend Through
Anthony Walker 2/02/2020
Brandi N. Clark 1/02/2019
Norman R. Poole 1/02/2018
Jacki Gaylor 1/02/2018

Moved by Council Member Powell, seconded by Council Member Fitzgibbons to approve the reappointment of Carol D'Souza to the Personnel Advisory Board. The motion carried with a 7-0 voice vote.
             
  *G.6   
Approving an Appointment to the Part-Time Firefighters Board of Trustees
 
  Mayor McFarland recommended in the Request for Council Action form that Council reappoint Gene Lehman with a term to extend through March 1, 2018, to the Part-Time Firefighters Board of Trustees.

The Casa Grande Part-Time Firefighters Board of Trustees consists of the Mayor, Fire Chief and three (3) Plan Participants.  Plan Participants are those former Part-Time Firefighters who have a vested interest (money) in the Plan.  Currently, there is one (1) board opening on the Part-Time Firefighter Board of Trustees, due to a term that has expired. Gene Lehman was the only plan member that submitted his name for consideration.  Therefore, Gene Lehman will serve a term to extend through February 1, 2020. Other members serving on the Board include the following:
 
Name Terms Extend Through
Craig McFarland 11/05/18
Scott Miller Fire Chief
Warren Truman 2/01/18
Byron Mays 2/01/18

Moved by Council Member Powell, seconded by Council Member Fitzgibbons to approve the re-appointment of Gene Lehman to the Part-Time Firefighters Board. The motion carried with a 7-0 voice vote.
             
  *G.7   
Approving Appointments to the Casa Grande Youth Commission
 
  Mayor McFarland recommended in the Request for Council Action form that Council appoint the below individuals to the Casa Grande Youth Commission, with a term to extend through June 30, 2018:
 
Re-Appoint New Members Appoint
1. Alexandra Chaparro 1. Lynette Butron
2. Sheyenne Donlay 2. Dylan Goodsell
3. Ackela Eldridge 3. Adrianna Guerra
4. Nathan Harris 4. Mackenzie Lopez
5. Gloria Holt 5. Thalianna Mercado
6. Alex Shawn Johnston 6. Jasmine Moreno
7. Simarah Smith 7. Lincoln Opara
  8. Madison Reeves
  9. Henry Scholes

The Casa Grande Youth Commission was established on December 6, 2004. The organization’s mission is to represent the youth of our city, making it a better place through dedication, leadership and creativity.  Commission members are Pinal County residents who are actively enrolled in a public or private school (including charter schools, virtual schools and home schools) in grades eight through twelve (including up to 2-members at-large from a lower or upper grade level of education).

Moved by Council Member Herman,
seconded by Council Member Kortsen to approve the reappointments of Alexandra Chaparro, Sheyenne Donlay, Ackela Eldridge, Nathan Harris, Gloria Holt, Alex Shawn Johnston, and Simarah Smith, and appointment sof  Lynette Butron Dylan Goodsell, Adrianna Guerra, Mackenzie Lopez, Thalianna Mercado, Jasmine Moreno, Lincoln Opara, Madison Reeves, and Henry Scholes to the Casa Grande Youth Commission. The motion carried with a 7-0 voice vote.
             
  *G.8   
Approving an Appointment to the Police Advisory Board
 
  Mayor McFarland recommended in the Request for Council Action form that Council reappoint John Ontiveros to the Police Advisory Board with a term to extend through February 20, 2019. 

As a result of the terms expiring for John Ontiveros and Mark Reed, there are two (2) board openings on the Police Advisory Board.  Mr. Ontiveros is eligible for re-appointment, and Mr. Reed is not seeking a second term. 

Other Members serving on the Board include:
Name Term Expiration
Anabel Bevan 2/20/2018
Roy D. Edwards 2/20/2018
Gilberto L. Mendez 2/20/2018
Lisa R. Young 2/20/2018

Moved by Council Member Powell, seconded by Council Member Kortsen, to approve the reappointment of John Ontiveros to the Police Advisory Board. The motion carried with a 7-0 voice vote.
             
H.   Public Comments  
  Mark Tokarczyk, Siegel Suites, 540 N. Cacheris Court, stated that Friday night someone died trying to cross the Florence Blvd.  He voiced that Florence Blvd. is a very dangerous street. Since he has been staying at the hotel, three people have died trying to cross Florence Blvd.  This street is a high impact area with hotels and no way to get across the street.  After meeting with City staff, he understands the city is working on the problem, but it will not be until July that the bid process can start to address a cross walk. He believes people will continue to die crossing the street. Until a cross walk can be installed, he requested that the City provide a temporary solution that will provide a safe way for people to cross Florence Blvd. 
             
I.   Award of Contracts  
             
  I.1   
Ordinance No. 3016
Accepting the Proposal for Services from Both Ancon Service Company and Hoffman Southwest Corp. DBA Professional Pipe Services to Provide Sewer Cleaning Services

 
  Kevin Louis, Public Works Director, recommended the Mayor and City Council award Contracts for sewer cleaning services to Ancon Service Company and Hoffman Southwest Corp., DBA Professional Pipe Services.  Director Louis review the below information.

The City of Casa Grande owns and operates a wastewater collection system of approximately 260 miles of sewer pipelines, 4,500 manholes (MH’s) and 8 lift stations. The City has developed and implemented a program to provide routine annual cleaning of portions of the system. This routine cleaning reduces Hydrogen Sulfide (H2S) levels within the collection system which reduces corrosive effects and helps reduce complaints from residents regarding sewer odors throughout the City. The City’s sewer cleaning program provides for the cleaning of approximately 25% of all sewer mains each year.
 
If approved, these Contracts will provide services as required to provide cleaning of the City’s collection system in accordance with the City’s sewer cleaning program using job-order process. Contracts will initially be for FY 18, with three additional years at the City’s discretion.
 
In order to secure the services of a qualified vendor for this project, a solicitation was published for Job-Order Maintenance Services for Sewer Cleaning Program. Statements of Qualifications were received from two (2) firms in response to this solicitation. Based upon the submittals received, Ancon Service Company and Hoffman Southwest Corp., DBA Professional Pipe Services were both selected as highly qualified contractors.  
 
As was stated in the RFQ, no guarantee is made that any work will be assigned to any contractor(s). When necessary to support any given project, assignment of projects will be made to one or more of the listed contractors possessing necessary specialty as required.
 
The City requested both firms provide unit prices for various services to be performed. When assigned any given project, the appropriate scope and fee for the project will be negotiated based on the pricing sheet provided by the selected contractor. 
 
The intent of this project is to provide services during fiscal year 2018, and may be extended annually, at the City’s discretion, for up to three (3) additional consecutive years.  It is anticipated that the total annual budget for this project will range from $250,000 - $350,000 per fiscal year as provided for in the annual budget.

City Clerk Leija read by title only Ordinance No. 3016,  accepting a Proposal for Services from Both Ancon Service Company and Hoffman Southwest Corp. DBA Professional Pipe Services to Provide Sewer Cleaning Services; Authorizing Expenditure of Public Funds in an Aggregate Amount Not to Exceed $350,000.00; and Authorizing the Execution of a Contract With, or Purchase Order to, Both Ancon Service Company and Hoffman Southwest Corp. DBA Professional Pipe Services.
  Moved by Council Member Mary Kortsen, seconded by Council Member Lisa Fitzgibbons to approve Ordinance No. 3016
 
AYE: Council Member Donna McBride
  Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
  Mayor McFarland declared Ordinance No. 3016 passed to a second reading.
           
             
  I.2   
Resolution No. 5040
Approving the Terms and Conditions off Thirty-Three (33) Agreements With Various Companies for the Purpose of On-Call Professional Services For Fiscal Year 2017-2018

 
  Kevin Louis, Public Works Director, recommended the Mayor and City Council award a Contract for Professional Services to each of the selected firms listed in the proposed Resolution to provide professional services on an as-needed basis.

In order to provide professional engineering support to various City departments for small projects, staff seeks to establish a pre-qualified list of consultants to provide non-exclusive professional consulting services on an as-needed basis. To develop this list, a Request for Qualifications (RFQ) for Professional Services was published and the City received 68 submittals. After review of those Statements of Qualifications, the review panel selected the thirty-three (33) firms for the on-call services.  It is intended that this list be utilized as needed through Fiscal Year 2018 and, at the City’s discretion, may be extended for use through Fiscal Year 2019.
 
As was stated in the RFQ, no guarantee is made that any work will be assigned to any firm(s). When necessary to support any given project or department, assignment of projects will be made to one or more of the listed firms possessing necessary specialty as required. Projects assigned to any one consultant are not to exceed a maximum of $49,999 in aggregate fees within any Fiscal Year. No single award to any individual consultant or firm will be in excess of $24,999.
 
When a consultant is selected for any given project, an appropriate scope and fee for the project will be negotiated based on the standard rate sheet provided by the selected firm.

City Clerk Leija read by title only Resolution No. 5040, approving the terms and conditions off Thirty-Three (33) agreements with various companies for the purpose of on-call professional services for fiscal year 2017-2018; authorizing expenditure of public funds; and authorizing execution of Thirty-Three (33) agreements.
  Moved by Council Member Dick Powell, seconded by Council Member Matthew Herman to approve Resolution No. 5040
 
AYE: Council Member Donna McBride
  Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
  Mayor McFarland declared Resolution No. 5040 passed and adopted.
           
             
J.   Boards & Commissions
None
 
             
K.   Ordinances, Resolutions, and Other matters or Subjects Requiring Action by the Council
 
             
  K.1   
Adoption of a Notice of Intention to Increase Wastewater Fees and Set a Public Hearing for August 7, 2017
 
  Mayor McFarland noted that this item is not to raise fees to homeowners.  The proposed fees will only affect non-domestic users regulated by the City’s Pretreatment Program.

Kevin Louis, Public Works Director, recapped that under the environmental permitting of the City’s Water Reclamation Facility, the City is mandated to execute a Pretreatment Program to permit and regulate non-domestic wastewater dischargers. As part of the recent Local Limits project recommendations were made for increases and new fees in an effort to reduce the level of subsidy of the Pretreatment Program. Permit fees for the Pretreatment Program are designed to recover most of the costs of administration and oversight of regulated users.  He noted that affected users are commercial and industrial dischargers regulated by the Pretreatment Program, and include the below:
  • Waste Haulers – 6
  • Fats, Oils, Grease & Sand/Oil Separators (Food Service Providers, Car Washes, etc.) – 55
  • Non-Significant Industrial Users (< 25,000 gallons/day) – 2
  • Significant Industrial Users (> 25,000 gallons/day) – 10
Discussion:

Replying to Council Member Herman, Director Louis stated that staff has provided information to the affected businesses on the proposed rates.

Replying to Council, Terrence McKeon, Deputy Public Works Director, stated that the cost to the users is approximately $200.00.

Further, Director Louis stated that staff will track the cost of the Pretreatment Program and make sure that fees collected are directly attributed to cost of providing the services for the program.

Larry Rains, City Manager, stated the adoption of a notice of intention is required by Arizona Revised Statute 9-511.01 and starts the public review process. The notice of intention establishes the date for the required public hearing which must be held at least sixty days after the adoption of the notice.  The public hearing will be held on August 7, 2017, during the regular City Council meeting.

Moved by Council Member Kortsen, seconded by Council Member Fitzgibbons to adopt a notice of intention to Increase wastewater fees and set a public hearing for August 7, 2017.  The motion carried unanimously.
             
  K.2   
Ordinance No. 1397.02.14
Adding Chapter 2.42 to the Casa Grande Municipal Code Regarding the Establishment of a Self-Funded Insurance Plan and Health Care Benefits Trust for the City’s Employees and Dependents
 
  Dawn Jett, Human Resources Director, stated that staff recommends that the Mayor and Council adopt an Ordinance establishing the City's ability to establish a self-funding mechanism and trust for providing health insurance to those covered by City policies and adopt the Ordinance with an Emergency Clause to ensure that the plan can be operational in time for the City's new fiscal year.  Director Jett reviewed the below information.

As discussed at the study session on May 1, 2017 and the budget retreat, City staff has been evaluating the option of moving to a self-funding mechanism for City health insurance as a means of obtaining more control over the costs of providing insurance to employees and their eligible dependents.  Self-insurance differs from traditional insurance in a few key ways.  In a fully insured plan the liability of the City is limited to the premium rate charged by the insurer, whereas in a self-insured plan the City is fully liable for the payment of all covered claims related to the insurance plan.  This liability, however, can be limited by reinsurance - known as stop-loss insurance - that caps the City's liability both for large individual claims as well as large claims in the aggregate.  Self-insurance can be beneficial in that it provides for much more flexibility in plan-design and customization, provides detailed claim data not available in a fully insured plan that allows the employer to better understand how its employees are using the plan and make changes to provide better and more cost-effective plans, and can result in lower administration fees.  Instead of the premiums being paid to the insurer, the premiums are maintained and invested in a Trust, which can result in cash-flow and investment benefits to the City.  Additionally, in the event the City has better than expected claims experience, the City realizes these benefits whereas in a fully insured plan better claim experience results in more profit to the insurer.

There are also risks obviously in moving to a self-insured plan.  Whereas the City obtains the benefit of good claim experience if self-insured, if the City has poor claims experience it must bear those costs up to the stop-loss limits which would result in larger expenses than in a fully-insured plan (although a full-insurer would raise premiums in the following year as a result of the poor claims experience, so the City would be paying for those claims just at a later time).  The City also would have some additional potential fiduciary liability related to the benefit plan and the trust required to establish it, as well as additional Health Insurance Portability and Accountability Act (HIPAA) privacy concerns and considerations.

Having completed the analysis and weighed the advantages and disadvantages of moving to a system of self-insurance, staff is recommending that the Mayor and Council authorize its use for the City's health plan.

In order to move to self-insurance, state law requires the City to establish a Trust to administer the funds separate from the City's general fund and staff has prepared a draft Ordinance that would authorize the City to use self-insurance and to establish the Board of Trustees to administer the Trust Fund, which will be funded through the premiums paid by the City and plan participants, and maintain and administer those funds by investing them consistent with the City's investment policy and paying claims as they occur.  The Board must have at least 5 trustees, of which no more than one may be a City employee and no more than one may be a Council Member.  The draft Ordinance appoints the City Finance Director (ex officio) to serve on the Board, allows for the appointment of one Council Member selected by Council, and authorizes the City Manager to appoint three public members with expertise in finance, human resources, or employee benefits. The Ordinance also sets forth the basic rules and purposes of the Board and also provides a method for the City to discontinue self-insurance as part of the budget process or by other action of the Council.

If the Ordinance is approved, staff would bring a proposed Trust Agreement to Council for approval at the June 19 meeting.  This Trust Agreement is consistent with the Ordinance establishing the Trust but provides additional details concerning the operation of the Trust Fund, including the duties of the Trustees to make recommendations concerning the amount of premiums needed to fund the Trust and restricting the investment of funds pursuant to previously adopted Council policy.

Because staff is recommending that Council use self-insurance for the upcoming fiscal year, the Ordinance contains an emergency clause in order to make it effective in time for the fiscal year, which can result in a significant savings to the City.  In order to pass with an emergency clause, the affirmative vote of 6 council members is required.

Discussion:

Responding to Council Member Varela, relating to what the City can do to mitigate claims and reduce risks to the City,  Director Jett stated that the proposed plan will provide for the City to continue funding the existing wellness program, which has been very successful for the employees and City.  Additionally, the Trust and staff will have the ability to work closely with the insurance representatives, which will provide more interaction with claims and diseases management.  But, the City will not have any information on employees' names relating to medical claims, as provided in the HIPPA laws.   Currently, the City can obtain information from the health risk assessments which are completed by employees, on the high risk factors; e.g., high blood pressure, etc.  The assessments are done voluntarily by the employees.  The self-funded program will allow the City to continue monitoring high risk factors.

Responding to Mayor McFarland, Director Jett stated that any money not spent in the Trust will continue to grow. 

In response to Council Member Kortsen, Director Jett stated that the self-funded program will be managed by Cigna and employees will see very little change. Employees will get a new insurance card.  However, the employees' benefits will not change. 

Council Member Fitzgibbons expressed her support for the self-funded insurance program.  She voiced that people have asked her if the City considered joining a Trust with other cities.

Responding to Council Member Fitzgibbons, Director Jett stated that there are several consortiums.  When the City was running very well (low claims), other cities/towns were asking the City to consider joining their consortiums.  But, due to the City's recent high claims, it was not a viable option for the City to join other cities/towns consortiums, because it would not have saved the City the level of increase, as proposed in the City's self-insured program.  With the self-insurance program, the City will not have an unknown liability.  Staff has proposed, through the budget process, an increase that will fund the Trust to the level needed for the City's claims (125%), before the Stop Loss insurance picks up. The City obtained the dollar amount from Cigna, which they believe reflects what the City can expect for claims for the 2018 year.  The Stop Loss insurance is 125% of this amount.  The Stop Loss insurance is per person on the plan; e.g., the most the City would pay for an employee is $200,000.  The City can negotiate the Stop Loss insurance annually.

Larry Rains, City Manager, stated one reason the City elected to move forward with the self-fund insurance program versus a consortium is because the City wanted to provide the same level of benefits to employees, which the City could not have done with the consortium.   In the future, the City will need to re-evaluate the City's medical insurance plan.  The City's existing plan is very rich/excellent medical benefits.  Many cities/towns are re-evaluating their medical insurance plans to ensure their plans fit with their budgets.

Responding to Council Member Herman, City Manager Rains stated that the City has $1,000,000, which was been set aside and the City will be lending a portion of these fund to the Trust. Additionally, the City will pay into the Trust the premium for the employees on a monthly bases.  The 2018 budget includes the premiums at 15% higher than last year. 

Director Jett stated that Cigna will continue to process the employees' claims.  As with other insurance providers, employees will have an appeals process available to them. 

Relating to how the City will let employees know about the change to the self-funded insurance program, Director Jett replied to Council Member McBride that Staff has been working on the insurance open enrollment phase; a benefits fair is scheduled for June 14, 2017; an all-city employee email will be sent explaining the self-insured plan which will have no change to the employees' benefits, and the Human Resources staff will be available all day on June 21 to assist employees with questions and enrollment.

Brett Wallace, City Attorney, stated that the proposed Ordinance contains an emergency clause to allow the Ordinance to become effective immediately.  Passage of the Ordinance will require the affirmative vote of least six Council members.

City Clerk Leija read by title only Ordinance No. 1397.02.14, adding Chapter 2.42 to the Casa Grande Municipal Code Regarding the Establishment of a Self-Funded Insurance Plan and Health Care Benefits Trust for the City’s Employees and Dependents; Establishing the Severability of the Various Sections of the Ordinance; and Declaring an Emergency.
  Moved by Mayor Pro Tempore Ralph Varela, seconded by Council Member Matthew Herman to approve Ordinance No. 1397.02.14 
 
AYE: Council Member Donna McBride
  Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
  Mayor McFarland declared Ordinance No. 1397.02.14 pass and adopted with an emergency clause.
             
L.   Public Meetings, Public Hearings, Open Record Reviews, and Closed Record Reviews  
             
M.   Executive Session  
             
1.   RCA-744    Note:  This items was held after N. - Reports by Council Members.

A.R.S. §38-431.03.
 
Upon a public majority vote of the members constituting a quorum, a public body may hold an executive session but only for the following purposes:
 
3.  Discussion or consultation for legal advice with the city attorney or attorneys of the public body.
4.  Discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. 
  • Discussion and Consultation Regarding a Proposed Development Agreement with Pending Economic Development Prospects
3.  Discussion or consultation for legal advice with the city attorney or attorneys of the public body.
  • Discussion and Consultation Regarding the Establishment of a Self-Funded Insurance Plan and Health Care Benefits Trust for the City’s Employees and Dependents
Moved by Council Member Kortsen, seconded by Council Member Fitzgibbons to hold an executive session as requested above. The motion was carried with a 7-0 voice vote.
 
             
N.   Reports
Members of Council offered comments.
 
  Council Members offered the below reports:

Council Member Herman
  • He recognized Police Chief McCrory and the Police Department for the article in the Casa Grande Dispatch relating to the City's narcotics unit, which are doing an excellent.
Council Member McBride
  • She reported she will be attending a Resources Fair on Friday, June 16, 2017, sponsored by CAHRA.  The resources fair provides information on resources available in Casa Grande and Pinal County area.
  • She requested community members to watch their kids around pools.
Council Member Powell
  • He expressed his appreciation to City Manager Rains for providing the Council Members with the Pinal County 1/2 Cent Plan.  He is concerned with this plan, because of the City's current flat revenues. In the future, the City may need the 1/2 cent increase.  He is hopeful that the Council will have future discussion on this issue.
  • Relating to the restoration of historical building in the community, he expressed that the City needs to do something with these buildings (assessment), before it becomes cost prohibitive. 
  • He would like to see the City research the possibility of developing water conversation rules for development and industries, like the City of Chandler has done.  Chandler developed water conversation rules which only allocate a specific amount of water that the City will provide for businesses/industries.   If specific businesses/industries needs more water, then they must to go out and find the water versus the City providing all of the water.
  • The City needs to be keep informed regarding lobbying efforts. Recently, legislatures addressed an issue regarding recharge credits, which will be eliminated in 2025. Cities/Towns need to work on getting this termination clause changed; e.g., recharging efforts should be encouraged.
  • Expressed concern with the transportation study, because it appears the study is focusing on buses - not about other forms of transportation.
  • Relating to Florence Blvd, he also has noticed pedestrians crossing the streets at non-cross walk areas.  He does not know what needs to be done to convey how dangerous it can be to cross streets at non-cross walk areas.
Council Member Varela
  • He reported there will be a Federal representative from District 9, which will be meeting with representatives from Eloy, Casa Grande, and Coolidge to discuss the issues and concern relating to opium, and to provide resources that are available to helps communities with addressing opium related issues. 
  • He attended the City's Memorial Day event that was very well organized and attended, and attended the City of Eloy's State of the City Address.  At this event, the City's Human Resources department was recognized for providing assistance to Eloy.
Council Member Kortsen
  • Reported she believes most employers recognized how expensive it is to lose an employee, and know the value of recruiting new employees.  The City's ability to provide benefits to employees within the City's budget is an important factor in recruiting and retaining employees.
Council Member Fitzgibbons
  • She recapped that the City last year approved a Transit Development Plan Study.  The members of this study included the cities of Coolidge and Maricopa, and service agencies (CAHRA, Pinal Gila Council for Senior Ciizens, Central Arizona College, etc.), as well as experts on transportation.  A recent meeting was held on May 23, 2017.  At this meeting, members reviewed the surveys (600+) which addressed what type of transportation is needed.   Many of the survey participants expressed the need for transportation.  The members have not discussed buses for the area, because it's not feasible.  Wilson Engineering offered a presentation to the members on transportation alternatives; e.g., shuttles, small trollies, etc.  Also, Wilson Engineering provided cost estimates for transportation vehicles, and how to get the funding.  Currently, there is an on-line mapping tool that provides the public the ability to map where they would need rides to.  The Committees' goal is to bring a recommendation to the City Council in August 2017.
  • She met with a group called "Hope Lives."  This group helps people with drug addictions, and other life experiences.  She is happy to see the expansion of service organizations in the community.
Mayor McFarland
  • He reported that the City's Memorial Day celebration was a great event with approximately 300 people attending the event.
  • He continued to do his "City to Business" meetings.  He met with Daisy Brands last week. Discussion with these businesses included economic development, employee development and retention, etc.
  • He attended the re-opening event of Cold Stone Creamery.  Attended the Greater Phoenix Economic Council (GPEC) meeting last week. GPEC representatives presented their 2018 Action Plan, which was provided to Council.
  • Also, he attended the Eloy's State of Address and Rural Transportation Authority (RTA) Board meeting.  RTA representatives will be presenting information to Council at a future study session.
             
O.   Adjournment
Moved by Mayor Pro Tempore Varela, seconded by Council Member Herman to adjourn the meeting at 9:03 p.m. The motion carried with a 7-0 voice vote.

 
 

___________________
Craig H. McFarland
Mayor
ATTEST:

 
 
____________________
Gloria Leija, MMC
City Clerk
 

CERTIFICATION
 
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of Casa Grande, Arizona held on the 5th day of June 2017.
I further certify that the meeting was duly called and held and that a quorum was present.



Dated this _____ day of__________, 2017


_______________________________
Gloria Leija, MMC
City Clerk

    

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