City Council Regular Meeting - Includes Action Taken


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Meeting Date: 06/19/2017  
Recommended by: Paul Tice Prepared by: Leila Demaree, Community Development Manager
Finance Director Review: Celina Morris  
City Attorney Review: Brett Wallace  
Approved by: Larry Rains Date Submitted: 05/23/2017
Type of Action Requested: Resolution, Public Hearing

Public Hearing and Amendment of the 2015-2019 Consolidated Plan and Approval of the 2017 Annual Action Plan
Staff recommends approval of the proposed amendment of the 2015-2019 Consolidated Plan (5-Yr. ConPlan) and adopting the 2017 Annual Action Plan. 
The first 2015-2019 Consolidated Plan (5-Yr. ConPlan) of the City's Community Development Block Grant (CDBG) Entitlement Program was approved by the Mayor and City Council in May of 2015. The 5-Yr. ConPlan was subsequently approved by the Office of Housing and Urban Development (HUD).  Since the beginning of the City's entitlement status in July 1, 2015 until early 2017, the CDBG Program implemented three (3) strategic goals from the 5-Yr. ConPlan as follows: Public infrastructure improvements; Affordable housing; and Planning and administration  At the beginning of the second year of the CDBG program, Staff initiated efforts to put the mechanisms in place that would allow CDBG funds to be available for public services and other activities other than affordable housing and public infrastructure. As part of that effort the 5-year ConPlan needed to be revised to expand the scope of activities that could potentially be funded. Beginning in the third program year (July 1, 2017) of the Entitlement Program, three additional  goals are proposed to be added to the 5-Yr. ConPlan.  Below are the proposed goals in the Strategic Plan of the 5-Yr. ConPlan with the new goals identified with an asterisk (*):

- Homeless Prevention *  
- Community Development
- Public Services *
- Affordable Housing
- Economic Development*
- Program Administration and Planning

The whole process of having a 5-Yr. ConPlan with a Strategic Plan and an Annual Action Plan is not only to meet the requirements of HUD, but also to serve as a guide in implementing the CDBG Program.  The ConPlan has identified community needs, and the expected resources available to meet those needs.  The Strategic Plan, which is part of the ConPlan, sets forth the strategic goals that have been developed to address these needs as well as the timeline involved in delivering the results.  The Annual Action Plan is the implementation document for each program year.  It has the actual proposed projects or activities that the grantee (City) and sub-grantees are proposing to meet the needs, as well as identifying the parties that are responsible for implementing the program and projects identified during the public participation processes. As part of the public participation process, the amended of the 5-Yr. ConPlan will be available to the public for a 30-day review, while the proposed 2017 Annual Action Plan is subject for a 14-day review by the public starting in May 29, 2017 and ends in June 12, 2017.  The 14-day review time is per Memo received from HUD dated May 10, 2017.  Any comments received from the public will be included in the public hearing on June 19, 2017.      

Since the actual allocation is not yet known to the City at the time of writing this report, Staff recommends that funding will be distributed either by Amount Recommended by the Review Team or by percentages as presented below:
Projects Amount Recommended %
1.  Emergency Shelter Services and Housing Relocation and Stabilization Services $15,000 4.29
2. Advocacy Services for Victims and Homeless Women and Children $15,293 4.37
3.  Westside Crime Prevention Education and Outreach Awareness Program $5,000 1.43
4.  Senior Connections $16,923.33 4.84
5.  Park Equipment $50,000 14.29
6.  Owner Occupied Housing Rehabilitation $63,500 18.14
7.  Admin and Planning $70,000 20.00
8.  Sidewalk Improvements Balance of the allocation 32.64
TOTAL $350,000      100
All submitted projects for 2017 were recommended for funding in the proposed Annual Action Plan.  Due to the limited funds available for the program, not all projects are not funded in full. However, prior to the formal execution of an agreement between the jurisdiction and future sub-grantees, the City (Grantee) will meet with each sub-grantee and ascertain that based on the approved amount of grant, the sub-grantee can still implement and deliver the project as intended.
There is no fiscal impact.  All projects are grant funded.
-No approval of the request means, no federal grant money for 2017-2018 from HUD to assist the low and moderate income population of the City.
-Approval of the request means, approving the Resolution to forward the documents to HUD for final review and approval.
Resolution No. 5047



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