City Council Regular Meeting - Includes Action Taken


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    I.1       
Meeting Date: 06/19/2017  
Recommended by: Kevin Louis Prepared by: Kim Dunn, Civil Engineer
Finance Director Review: Celina Morris  
City Attorney Review: Brett Wallace  
Approved by: Larry Rains Date Submitted:
Type of Action Requested: Ordinance

SUBJECT:
Award Contract for Services to Vertech Industrial Systems, LLC for the WRF SCADA Server/System Replacement Project
RECOMMENDATION:

Staff recommends the Mayor and City Council award a Contract to Vertech Industrial Systems, LLC in an amount not to exceed $223,867.98 for the WRF SCADA Server/System Replacement Project.

DISCUSSION:
The existing Supervisory Control and Data Acquisition (SCADA) system was installed and commissioned in 2010 as part of the City’s Water Reclamation Facility (WRF) Phase III Expansion Project.  The existing SCADA hardware has become outdated, obsolete, and is no longer supported by the manufacturer therefore must be replaced.  The software platform is also outdated, therefore must be upgraded or replaced.
 
The intent of this project is to provide for replacement of the existing SCADA system. This project will include identification of the most appropriate platform (hardware and software) and provide all services necessary to design, procure, install, program and commission the platform. This project will deliver a cost-effective, efficient and technologically current SCADA system which provides full capabilities for monitoring and control of the WRF.
 
A formal solicitation was posted requesting qualifications from firms capable of providing the services necessary for this project.  In response, eight (8) submittals were received.  After review and ranking of these submittals by the selection committee, interviews were held with the top-three ranked firms. Upon completion of interviews the committee completed ranking, and Vertech Industrial Systems, LLC. (Vertech) was selected as the highest ranked firm for this project.
 
Staff worked with Vertech to identify an appropriate scope of services and project plan for this project to provide for the design and installation of a SCADA system which will provide many years of secure, reliable system operation.  Based upon the scope of services, appropriate fees were then negotiated with Vertech for this project.
FISCAL IMPACT:

Funds for this project are available in account #520-21-214-130-8402-16057 for the “WRF SCADA Server/System Replacement” project.

ALTERNATIVES:

Deny request.

Attachments
Ord 3018
Contract
S&F Proposal
RFQ
RFQ Addendum
SOQ Ranking
Interviews
Final Ranking

  

    

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