City Council Regular Meeting - Includes Action Taken


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    I.1       
Meeting Date: 06/05/2017  
Recommended by: Kevin Louis Prepared by: Kim Dunn, Civil Engineer
Finance Director Review: Celina Morris  
City Attorney Review: Brett Wallace  
Approved by: Larry Rains Date Submitted:
Type of Action Requested: Ordinance

SUBJECT:
Agreements for Sewer Cleaning for the City of Casa Grande Sewer Cleaning Project.
RECOMMENDATION:
Staff recommends the Mayor and City Council award Contracts for sewer cleaning services to Ancon Service Company and Hoffman Southwest Corp., DBA Professional Pipe Services. 
 
 
DISCUSSION:
The City of Casa Grande owns and operates a wastewater collection system of approximately 260 miles of sewer pipelines, 4,500 manholes (MH’s) and 8 lift stations.  The City has developed and implemented a program to provide routine annual cleaning of portions of the system.  This routine cleaning reduces Hydrogen Sulfide (H2S) levels within the collection system which reduces corrosive effects and helps reduce complaints from residents regarding sewer odors throughout the City.  The City’s sewer cleaning program provides for the cleaning of approximately 25% of all sewer mains each year.
 
If approved, these Contracts will provide services as required to provide cleaning of the City’s collection system in accordance with the City’s sewer cleaning program using job-order process. Contracts will initially be for FY 18, with three additional years at the City’s discretion.
 
In order to secure the services of a qualified vendor for this project, a solicitation was published for Job-Order Maintenance Services for Sewer Cleaning Program.  Statements of Qualifications were received from two (2) firms in response to this solicitation.  Based upon the submittals received, Ancon Service Company and Hoffman Southwest Corp., DBA Professional Pipe Services were both selected as highly qualified contractors.  
 
As was stated in the RFQ, no guarantee is made that any work will be assigned to any contractor(s). When necessary to support any given project, assignment of projects will be made to one or more of the listed contractors possessing necessary specialty as required.
 
The City requested both firms provide unit prices for various services to be performed. When assigned any given project, the appropriate scope and fee for the project will be negotiated based on the pricing sheet provided by the selected contractor. 
 
The intent of this project is to provide services during fiscal year 2018, and may be extended annually, at the City’s discretion, for up to three (3) additional consecutive years.  It is anticipated that the total annual budget for this project will range from $250,000 - $350,000 per fiscal year as provided for in the annual budget.
 
FISCAL IMPACT:

The project fees will be funded from the Wastewater Collections Operating Budget.

ALTERNATIVES:
Deny request.
Re-bid project as single contract.
Attachments
Ordinance No. 3016
Ancon Contract
Ancon Price Sheet
Pro Pipe Contract
ProPipe Price Sheet
RFQ Sewer Cleaning
SOQ Ranking
Ancon SOQ
ProPipe SOQ

  

    

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