Ordinance No. 2963
Accepting a Bid from ImageTrend, Inc.
Software for the Fire Department's Electronic Patient Care Reporting System
Deputy City Manager Rains highlighted the below information as it appeared in the Request for Council Action Form prepared by Fire Chief Miller.
Staff recommends that Mayor and Council approve the purchase of the Image Trend electronic patient care reporting software suite from Image Trend, Inc. under Arizona State Procurement contract No. ADHS16-114329 and authorize expenditure in the amount of $50,700 plus any other taxes.
This project is made possible through the $90,400.00 Gila River Indian Community Prop 202 Grant we were awarded. We are purchasing the Image Trend reporting software, site license, MARS set up, analytics, CAD integration with New World and on-site training for $24,500.00 and recurring fees for year one at $13,100.00, which is the per run fee, MARS annual fee, Analytic fee and CAD integration annual support fee. Also included in this initial purchase is the second year of recurring fees of $13,100.00. This purchase is acquired through Arizona State Procurement contract No. ADHS16-114329, Arizona Prehospital Information and EMS Registry System (AZ-PIERS).
The primary purpose of the Patient Care Reporting/Electronic Patient Care Reporting (PCR/ePCR) is to document all prehospital care and pertinent patient information for medical and legal purposes, as well as serving as a data collection tool for local and statewide quality improvement, protocol development and when approved, research. The Department collects and compiles raw data into quantitative and summary data as a retrospective review of EMS activity. ePCR data sets to create a more complete and inclusive patient care record. The PCR information is provided to the receiving facility and State of Arizona Department of Health Services EMS (AZDHS), including State and Regional Emergency Medical Advisory Committees.
ePCR also allows for appropriate and accurate data submission to the National EMS Information System (NEMSIS), a national effort to standardize the prehospital data collected by EMS agencies. NEMSIS is the national repository that will be used to potentially store EMS data from every state in the nation. Since the 1970s, the need for EMS information systems and databases has been well established, and many statewide data systems have been created. However, these EMS systems vary in their ability to collect patient and systems data and allow analysis at a local, state, and national level.
AZDHS participates in the data collection and submission and uses Image Trend, Inc. software to complete this collection.
In order to complete this project, additional purchases will be made following the City’s procurement process. Items will include 12 tablets, cases, key boards, 12v chargers, a printer and a 2GB data connection for two years. Also included in the grant is a user group conference for three members to attend during the initial 12-months.
The funds for this project are available in the FY16 budget due to the award of the $90,400.00 Prop 202 Grant from the Gila River Indian Community. There is no fiscal impact for the first two years of the program. In year three of the contract the fiscal impact is projected to be $13,100.00 for the Image Trend software suite recurring fees and $3,932.00 for our 2GB data connection.