Minutes Packet Return
MINUTES OF THE REGULAR MEETING
OF THE HONORABLE MAYOR AND COUNCIL
OF THE CITY OF CASA GRANDE
HELD IN THE COUNCIL CHAMBERS
510 E. FLORENCE BOULEVARD, CASA GRANDE, AZ 85122
MONDAY, FEBRUARY 21, 2017
 
             
A.   Call to Order

Mayor McFarland called the meeting to order at 7:00 p.m.
 
             
  Invocation

Deacon Steve DiMuzio from St. Anthony of Padua Catholic Church delivered the invocation.
 
             
  Pledge of Allegiance

Mayor Pro Tempore Varela led the Pledge of Allegiance to the Flag.
 
             
B.   Roll Call


 
Present:
Donna McBride, Council Member  
 
Lisa Fitzgibbons, Council Member  
 
Matthew Herman, Council Member  
 
Mary Kortsen, Council Member  
 
Dick Powell, Council Member  
 
Ralph Varela, Mayor Pro Tempore  
 
Craig McFarland, Mayor  
Also Present:
Larry Rains , City Manager
Anna M. Guerra , Deputy City Clerk
Brett Wallace, City Attorney
Celina Morris, Finance Director
James Burke, Interim Community Services Director
Mark McCrory, Police Chief
Paul Tice, Planning & Development Director
Scott Miller, Fire Chief
Dawn Jett, Human Resources Director
Kevin Louis, Public Works Director
Chris O'Neil, Judge
             
C.   Minutes

Council Member Powell moved to approve the minutes listed below.
Council Member Kortsen seconded the motion and was carried with a 7-0 voice vote.
 
             
  RCA-551    City Council Regular - February 6, 2017  
             
  RCA-553    Planning and Zoning Commission - November 3, 2016  
             
  RCA-554    Planning and Zoning Commission - January 5, 2017  
             
  RCA-555    Casa Grande Youth Commission - November 6, 2016  
             
  RCA-556    Arts and Humanities Commission - January 4, 2017  
             
D.   Claims  
             
1.   RCA-559    Claims - February 2, 3, 6, and 9, 2017

Council Member Herman moved to approve and pay the reported claims dated February 2,3,6,and 9, 2017.  Council Member Fitzgibbons seconded the motion and was carried with a 7-0 voice vote.
 
             
E.   Meeting Agenda Approval

Mayor Pro Tempore Varela moved to approve the meeting agenda. Council Member Kortsen seconded the motion and was carried with a 7-0 voice vote.
 
             
F.   Special Presentations

None
 
             
G.   Consent Agenda
All items listed with an asterisk (*) are considered routine matters and will be enacted by one motion and one roll call vote of the Council. There will be no separate discussion of these items unless a Council Member or member of the public so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence of the agenda.
 
             
  *G.1   
*Final Adoption of Ordinance No. 1178.383
Amending Zoning Ordinance #1178 and its Subsequent Amendments

By a 7-0 roll call vote under the Consent Agenda, Council passed and adopted Ordinance No. 1178.383, which appeared before Council for a second reading, Amending Zoning Ordinance #1178 and its Subsequent Amendments by Changing the Zoning from Single Family Residential (R-1) to Multi-Family Residential (R-3) on Property Located South of Florence Blvd, West of Avenue A, and East of East of Pueblo Drive, Casa Grande, Arizona.
 
             
  *G.2   
*Consider a Special Event Liquor License for
West Pinal Mounted Sheriff's Office Central Arizona College Rodeo

Deputy City Clerk Guerra recommended in her Request for Council Action form that Mayor and Council authorize the City Clerk to forward local approval to the Arizona Department of Liquor Licenses & Control for issuance of Special Event Liquor License, as requested by the West Pinal Mounted Sheriff's Office.  Their request is in conjunction with the Central Arizona Rodeo scheduled for March 11 & 12, 2017, from 9:00 a.m. to 11:30 p.m. 5:00 p.m. to 7:00 p.m., at Ed Hooper Rodeo Grounds located at 2525 N. Pinal Avenue, Casa Grande, AZ  85122.

Deputy Clerk Guerra reported that the Arizona Department of Liquor Licenses and Control assume little jurisdiction and holds no formal hearings on the issuance of Special Event Liquor License.  Almost exclusively the local governing body makes decisions regarding the issuance of such permits.  This is the only type of liquor license, which will not be issued without the approval of the local governing board.

The City charges no fee for this type of license.  A $25.00 per day license is charged by the State.

By a 7-0 roll call vote under the Consent Agenda, Council authorized the Deputy City Clerk to forward a favorable recommendation to the Arizona Department of Liquor Licenses & Control for issuance of Special Event Liquor License to the West Pinal Mounted Sheriff's Office in conjunction with the Central Arizona Rodeo scheduled for March 11 & 12, 2017, from 9:00 a.m. to 11:30 p.m. 5:00 p.m. to 7:00 p.m., at Ed Hooper Rodeo Grounds located at 2525 N. Pinal Avenue, Casa Grande, AZ  85122.
 
             
  *G.3   
*Consider a Special Event Liquor License for
Greater Casa Grande Chamber of Commerce Monthly Business After Hours/Mixer

Deputy City Clerk Guerra recommended in her Request for Council Action form that Mayor and Council instruct the Deputy City Clerk to forward local approval to the Arizona Department of Liquor Licenses & Control for issuance of Special Event Liquor License, as requested by the Greater Casa Grande Chamber of Commerce.  Their request is in conjunction with their Monthly Business After Hours/Mixer, scheduled for April 26, 2017, at the office of Ehrbright & Handel, DDS, located at 1895 N. Trekell Road, Ste. 1, Casa Grande, AZ  85122.

Deputy Clerk Guerra reported that the Arizona Department of Liquor Licenses and Control assume little jurisdiction and holds no formal hearings on the issuance of Special Event Liquor License.  Almost exclusively the local governing body makes decisions regarding the issuance of such permits.  This is the only type of liquor license, which will not be issued without the approval of the local governing board.

The City charges no fee for this type of license.  A $25.00 per day license is charged by the State.

By a 7-0 roll call vote under the Consent Agenda, Council authorized the Deputy City Clerk to forward a favorable recommendation to the  Arizona Department of Liquor Licenses & Control for issuance of Special Event Liquor License, to the Greater Casa Grande Chamber of Commerce in conjunction with their Monthly Business After Hours/Mixer, scheduled for April 26, 2017, at the office of Ehrbright & Handel, DDS, located at 1895 N. Trekell Road, Ste. 1, Casa Grande, AZ  85122.
 
             
  *G.4   
* 2nd Quarter FY 16-17 Report of Casa Grande Main Street
By a 7-0 roll call vote under the Consent Agenda, Council accepted the 2nd Quarter FY 16-17 Report from a Non-Profit Organization - Casa Grande Main Street.  The report is filed with the City Clerk's Office.
 
             
  *G.5   
*Ordinance No. 2443.1
Approving the First Amendment to the Office Lease with Central Arizona College

Interim Community Services Director James Burke recommended that  Mayor and Council approve the extension and amendment to existing C.G. Contract No. 307-11.

Director Burke reported the current contact between the City and Central Arizona College is set to expire on 2/28/2017, as an option in the contract; staff is recommending the City extend the lease on this property until 6/30/2021, as well as modifying the primary use of the building. The stated use of the building will be modified from a Teen Center to a site for family, youth, and teen programming. As discussed with Council, the attendance and use of the Teen Center has steadily declined to the point that there are many days with no participants visiting the facility. With this change in use the City will be able to program a wider variety of activities from the center.

With approval of this amendment the City would save $19,000 in part-time staffing costs associated with the facility as it currently operates.
 
By a 7-0 roll call vote under the Consent Agenda, Council passed to a second reading Ordinance No. 2443.1.
 
             
H.   Public Comments  
             
I.   Award of Contracts  
             
  I.1   
Ordinance No. 3005
Accepting Bids from Three  Vendors to Perform a Variety of
Maintenance Treatments to Certain City Streets

Public Works Director Louis recommended that Mayor and City Council award contracts for Pavement Preservation to each of the following Contractors: Cactus Asphalt of Tolleson, AZ, Southwest Slurry Seal, Inc. of Phoenix AZ and Earth Resources Corporation of Dewey AZ for multi-year contracts (1st initial year with 2 optional renewal years) to perform a variety of maintenance treatments to City streets.

Director Louis reported in the past, the City’s Pavement Preservation Program has identified and projected annual projects for pavement preservation, then bid out these projects or utilized cooperative contracts to execute this work. Often the proposed projects must be modified/downsized based on these bid prices and/or the available budget. Utilizing this process prevents staff from reasonably and accurately projecting and executing projects in an efficient manner.
 
In order to improve the efficiency and effectiveness of this program, staff intends to begin forecasting projects utilizing a more long-term basis. Having contracts in place which provide accurate and reliable pricing provides greater ability to do so, and provide more accurate forecasting. As these contracts were solicited by the City, this also ensures that the pricing provided is competitive and reasonable. The overall intent is to utilize these contracts in a manner similar to a job-order project.
 
As a further improvement to the execution of the City’s pavement program, staff intends to begin efforts to solicit input from Management, Council, and the public as early as possible in the process so that appropriate selection of areas to be treated are identified and appropriate means of treatment are also identified. Through evaluation of City data and this input process, the scope of individual projects can be determined, then executed utilizing these contracts without the need for further bidding and contracting.
 
To this end, Staff advertised a request for bids for various pavement preservation maintenance services; four (4) proposals were received response to this solicitation. The intent of this proposal was to issue Contracts to the lowest priced responsive and responsible bidder in each of five (5) pavement preservation categories: Asphalt Chip Seal; Microsurfacing; Slurry Seal Coat; Fog Seal Coat; Crack Sealing.
 
Based upon review of the proposals received, staff recommends awarding a contract to: Cactus Asphalt for the Asphalt Chip Seal Category; Southwest Slurry Seal Inc. for Microsurfacing, Slurry Seal Coat, and Crack Sealing categories; Earth Resources Corporation for the Fog Seal Coat category.
 
Staff intends to utilize these Contracts to execute the City’s Annual Pavement Preservation projects, as wells as any Capital Improvement Project (CIP) which may be suitable and require any of the above mentioned categories. One such project which staff intends to perform utilizing these contracts is the Main/VIP project, as it has been downgraded to a cape-seal project; such work is covered under the scope of services of these contracts.
 
Staff is requesting spending authorization for these contracts not to exceed the amount budgeted annually for pavement preservation program projects, as well as monies budgeted for applicable Capital Improvement Projects.
 
This contract has been written to allow the City to exercise an option to renew the contract for two (2) additional one (1) year periods at prices and conditions stated within the contract.    

Funding in the amount of $1,800,000 is available under account number 201-21-201-100-8301-10000 Annual Pavement Preservation. $200,000 is allocated for striping of City streets and $100,000 for crack sealing material. Funding for Main/VIP project is available under account number 201-21-201-100-8301-17131 in an amount not to exceed $380,000.

 
Discussion
 
Public Works Director  conveyed that this item had been downgraded. It is the same product that was used on Thornton Road.

In response to Mayor McFarland, Director Louis conveyed that this job is not to exceed 1.5 million dollars. 

In response to Council Member Powell, Director Louis conveyed that if the contactor is not meeting the specifications of the job, the job would be shut down if the City is not satisfied and the vendor would be replaced. 

Deputy City Clerk Guerra read by title only Ordinance No. 3005, Accepting Bids from Three  Vendors to Perform a Variety of Maintenance Treatments to Certain City Streets; Authorizing the Expenditure of Public Funds; and Authorizing Execution of a Contract With, or Purchase Order to, the Various Vendors.

Council Member Fitzgibbons moved for passage of Ordinance No. 3005.  Council Member Kortsen seconded the motion and the following roll call vote was recorded:
 
 
AYE: Council Member Donna McBride
  Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
 
Mayor McFarland then declared Ordinance No. 3005 passed to a second reading.
             
  I.2   
Ordinance No. 3006
Accepting a Bid from Sunline Contracting, LLC

Public Works Director Louis recommended that Mayor and City Council authorize staff to contract with Sunline Contracting LLC from Glendale, Arizona utilizing an existing City of Goodyear Contract CON-13-2195-A4 to provide pavement striping maintenance to City streets and to approve the expenditure of funds in an amount not to exceed $200,000.

Director Louis has identified approximately $180,000 in pavement striping but is requesting spending authorization not to exceed $200,000, our budgeted amount. The contract would provide for pavement striping of various City streets including center-line (double and skip), edge lines, turn lanes, crosswalks, stop bars and turn arrows. On average, street striping is replaced every 3 to 5 years with heavy traffic areas requiring shorter increments.

Sunline Contracting has done striping work in the City of Casa Grande and staff is very pleased with their performance. 

Funding in the amount of $1,800,000 is available in the Streets HURF, account 201-21-201-100-8301-10000 Annual Pavement Preservation which $200,000 is allocated for striping City streets and $100,000 for crack seal material.   

 
Discussion
 
In response to Council Member Fitzgibbons, Director Louis conveyed that the crosswalks are placed according to priority, usually around school zones and high traffic areas, on an as-needed basis.

In response to Council Member Herman, Director Louis conveyed that the Pavement Management System helps to track the measurements, but does not do the actual striping. 
 
In response to Mayor Pro Tempore Varela, Director Louis conveyed that there is more than likely a correlation between the accidents and crosswalks.  Further, Director Louis conveyed that his department does everything they can with the budget available to construct cross walks and determine location.

Deputy City Clerk Guerra read by title only Ordinance No. 3006, Accepting a Bid from Sunline Contracting, LLC. To Provide Pavement Striping Maintenance to Certain City Streets; Authorizing Expenditure of Public Funds in an Amount not to Exceed $200,000.00; and Authorizing Execution of a Contract with, or Purchase Order to, Sunline Contracting, LLC.

Council Member Fitzgibbons moved for passage Ordinance No. 3006.  Council Member Kortsen seconded the motion and the following roll call was recorded:
 
 
AYE: Council Member Donna McBride
  Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
 
Mayor McFarland then declared Ordinance No. 3006 moved to a second reading. 
             
  I.3   
Resolution No.  5026
Accepting the Proposal for Professional Services
From  AMEC Foster Wheeler Environmental & Infrastructure

Director Louis recommended that Mayor and City Council approve a Stormwater Management Plan (SWMP) Compliance services – Phase 2 contract with AMEC Foster Wheeler Environment & Infrastructure, Inc. in an amount not to exceed $35,000 for Casa Grande Small Municipal Separate Storm Sewer System (MS4s) - Phase II permit required by Arizona Department of Environmental Quality (ADEQ) under the direction of Environment Protection Agency (US-EPA).

Director Louis reported in July of 2013 Arizona Department of Environmental Quality (ADEQ) notified City of Casa Grande as being located within an urbanized area per the 2010 Census. As a result, Casa Grande’s stormwater sewer system was subjected to the Clean Water Act’s municipal stormwater permitting requirements in accordance with 40 C.F.R. §122.32(a)(1). Under this rule, larger municipalities with pollution over 250,000 are regulated under Large or Phase I permit followed by smaller municipalities that are located in urbanized areas as Small or Phase II permit. 2010 Census data shows that all or part of Casa Grande jurisdiction is located within an urbanized area and subject to Small MS4s or Phase II regulations of the Clean Water Act.
 
Arizona State and Federal regulations require that the owners and operators of MS4s obtain a National Pollutant Discharge Elimination System (NPDES) permit and develop and implement a stormwater program to minimize pollutant discharge through and from MS4s into the waters of United States. In Arizona, this permit program is referred as the Arizona Pollutant Discharge Elimination System (AZPDES). The pollutant control program must include, among other things, educating the public about ways they can prevent wastes, such as used oil from entering storm drains, ensuring that the construction sites implement appropriate erosion and sediment control measures, ensuring that municipal operations minimize the amount of pollutants carried or discharged into the MS4s, ensuring that municipal facilities are operated and maintained to minimize the discharge of pollutants to the maximum extent practical, identifying and eliminating illicit connections or discharges into the MS4s, and ensuring that new development and redeveloped areas are designed to minimize the impact of stormwater discharges.
 
In Arizona, Small MS4s or Phase II is permitted under a general permit pursuant to Arizona Administrative Code (A.A.C.) R18-9-C901. The Arizona Department of Environmental Quality issued the updated Small Municipal Storm Sewer System Permit (No. AZG2016-002) which became effective September 30, 2016. Under this permit issuance, Casa Grande must submit a Small MS4 Notice of Intent (NOI) within 180 days (March 29, 2017) for stormwater management compliance.  
 
In 2015, an on-call services Request for Qualifications (RFQ) was processed through the City Council for professional services and a list of pre-qualified consultants was prepared for FY 15-16 and continued through FY 16-17. Due to time sensitivity of the project while meeting the ADEQ deadlines, the City staff divided the project into two parts. Part 1 or Phase 1 has been focused towards the preparation and submission of an NOI by March 29, 2017 and other related tasks. Phase 2 was focused towards the implementation of the stormwater management plan (SWMP) compliance.
 
AMEC Foster Wheeler Environment & Infrastructure, Inc. was picked from the list of qualified On-Call Services consultants to perform Phase 1 services. The firm has been providing “SWMP Compliance Services – Phase 1” (Part 1) for NOI preparation and submittal to ADEQ in the amount of not to exceed $25,000 using on-call services contract no. 815-14. Part 2 of the SWMP Compliance services (Phase 2) with optional tasks exceeds the $25,000 limit of on-call service contact and requires City Council authorization to further proceed with the process. Staff recommends proceeding with SWMP Compliance Services – Phase 2 contract with AMEC Foster Wheeler Environment & Infrastructure, Inc. in the amount not to exceed $35,000. The firm will require a written authorization from the City staff to proceed with the listed optional tasks.

Funding for this project has been approved and adopted in the current budget. Funds to pay for the project have been budgeted in this year’s project number 14014, account # 520-21-214-131-7109 for Casa Grande Stormwater.
 
Discussion
 
In response to Council Member Herman, Director Louis conveyed that it made sense to use AMEC for Phase 2 of this project, since they did Phase 1.  Council Member Herman expressed his appreciation to Director Louis for the presentation of this item.

In response to Mayor McFarland, Director Louis conveyed that this project will be at the intersection of Trekell Road and Florence Boulevard.

In response to Council Member Kortsen, Director Louis conveyed that with any traffic control change the public has to be notified.  Further, Director Louis conveyed that temporary signage has been placed in the area in order to notify the public that they will need to slow down when approaching the area.  There will also be messages out to the public. 
 
In response to Mayor Pro Tempore Varela, Director Louis conveyed that he is envisioning having an open house for that neighborhood in order to make sure the word gets out about the changes. 

By a 7-0 roll call vote under the Consent Agenda, Council passed and adopted Resolution No. 5026, Accepting the Proposal for Professional Services From AMEC Foster Wheeler Environmental & Infrastructure, Inc. to Provide Consultant Services; Authorizing Expenditure of Public Funds in an Amount not to Exceed $35,000.00; and Authorizing the Execution of a Contract.
 
             
  I.4   
Ordinance No. 3007
Accepting the Proposal for Professional Services from
Rick Engineering Company to Provide Design Services

Public Works Director Louis recommended that Mayor and City Council award a Contract for Professional Services to Rick Engineering Company for the design of intersection improvements for the Trekell Road and Arizola Road intersections with Florence Boulevard in the amount not to exceed $150,000.  This includes a contingency of $12,200.
 
Director Louis reported that a Request for the Statement of Qualifications (RFQ) for the Intersection Improvement Design Project was published by the City of Casa Grande.  We received nine (9) proposals, and after review of the proposals, the selection committee recommended selection of Rick Engineering Company for design project.
 
Through negotiations with the City, an appropriate scope and fee was negotiated for the design and construction of street, signal, signing/striping and related improvements for the Trekell Road/Florence Boulevard Intersection (including the restriping of Trekell Road from Doan Street to 8th Street) and for the Arizola Road/Florence Boulevard Intersection as stipulated in the RFQ and the Statement of Qualifications of Rick Engineering Company.  Improvements will include new curb/gutter, street widening where needed, sidewalks, sidewalk ramps, signal upgrades, and traffic control signage and markings. 
 
This project will provide improved capacity and safety for both intersection and includes the ‘road diet’ narrowing of Trekell Road from a four lane cross-section to a three lane plus bike lanes on each side cross-section that was considered and approved by Council.  A southbound left turn lane will be included for the shopping center located at the southeast corner of the intersection.
 
The total contract amount is $137,800 with a contingency of $12,200 for a total of $150,000.  These funds are available in account number 410-21-201-100-8301-17009 from the DIF-Transportation Fund.
 
Discussion
 
In response to Mayor McFarland, Director Louis conveyed that this project will be at the intersection of Florence and Trekell.  Further, Director Louis conveyed that he received nine (9) proposals, with Rick Engineering being selected for the job.  This does not include construction, that contract will come before Council at a future date.
 
In response to Council Member Kortsen, Director Louis conveyed that with any traffic control change the public has to be notified.  Further, Director Louis conveyed that temporary signage placed in the area in order to notify the public that they will need to slow down when approaching the area.  There will also be messages out to the public. 
 
In response to Mayor Pro Tempore Varela, Director Louis conveyed that he is envisioning having an open house for that neighborhood in order to make sure the word gets out about the changes. 

Deputy City Clerk Guerra read by title only Ordinance No. 3007, Accepting the Proposal for Professional Services from Rick Engineering Company to Provide Design Services; Authorizing Expenditure of Public Funds in an Amount not to Exceed $150,000.00; and Authorizing the Execution of a Contract.

Council Member Fitzgibbons moved for passage of Ordinance No. 3007.  Council Member Kortsen seconded the motion and the following roll call vote was recorded:
 
 
AYE: Council Member Donna McBride
  Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
 
Mayor McFarland then declared Ordinance No. 3007 passed to a second reading.
             
J.   Boards & Commissions

None
 
             
K.   Ordinances, Resolutions, and Other matters or Subjects Requiring Action by the Council  
             
  K.1   
Consider the Appointment of Gloria Leija
for the Position of City Clerk

 City Manager Rains recommended that Mayor and Council approve the appointment of Gloria Leija as City Clerk, pursuant to Article IV, Section 2 of the City Charter.

City Manager Rains reported the City's Charter, Article IV, Section 2, states:  "The City Manager shall, with approval of the council, appoint an officer, who shall have the title of City Clerk, who shall be responsible to the City Manager, and who shall give notice of all council meetings, keep the journal of the council's proceedings authenticated by his or her signature, and record in full in books kept for the purposes, all ordinances and resolutions, and performs such other duties as shall be required by this charter or law".

As with all Director level positions, a national recruitment was completed for the City Clerk's position vacated by Remilie S. Miller in November 2016. Upon the closing of the recruitment, an interview process was conducted for four (4) finalists. Through this process, Mrs. Leija was selected to fill the vacant position. Gloria served as the City Clerk for the City of Casa Grande for 19 years before retiring in January 2012. More recently she served as the Town Clerk for the Town of Wickenburg before deciding to return to her home and position with the City of Casa Grande. She developed job skills and knowledge base by obtaining her Master's Degree in Education from Northern Arizona University, and has also obtained designation as a Certified Municipal Clerk (CMC), Certified Municipal Election Official, and Certified State of Arizona Election Official.
 
Discussion 
 
Council Member Powell conveyed that he has worked with City Clerk Leija in the past and is very happy with her return. 
 
City Clerk Leija expressed her appreciation to Mayor and Council for approving her to come back to the City of Casa Grande as City Clerk.  Further, City Clerk Leija conveyed that she looks forward to serving the City.

Council Member Powell moved for the Appointment of Gloria Leija as City Clerk.  Mayor Pro Tempore Ralph Varela seconded the motion and the following roll call vote was recorded:
 
 
AYE: Council Member Donna McBride
  Council Member Lisa Fitzgibbons
  Council Member Matthew Herman
  Council Member Mary Kortsen
  Council Member Dick Powell
  Mayor Pro Tempore Ralph Varela
  Mayor Craig McFarland
 
Mayor McFarland then declared Gloria Leija as the City Clerk for the City of Casa Grande.
             
L.   Public Meetings, Public Hearings, Open Record Reviews, and Closed Record Reviews

None
 
             
M.   Executive Session:  
             
  M.1    A.R.S. §38-431.03.
 
Upon a public majority vote of the members constituting a quorum, a public body may hold an executive session but only for the following purposes: 

3.  Discussion or consultation for legal advice with the city attorney or attorneys of the public body.
4.   Discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation.
  • Discussion and Consultation with the City Manager and City Attorney Regarding a Proposed Incentive/Development Agreement with a Pending Economic Development Prospect.

Council Member Kortsen moved to adjourn to Executive Session.  Council Member Fitzgibbons seconded the motion, and carried with a 7-0 voice vote.
 
  Mayor McFarland then declared the Regular meeting adjourned at 7:46 p.m. and proceed to and Executive Session.
             
N.   Reports

Council Member McBride:
  • Reported that the BlackBox Foundation was among the finalist for an award at the Arizona Theater.They did not get to the final round, but just the fact that they were nominated says a lot for what they do for the community.
  • Attended her first Tohono O’Odham Parade and was very surprised by the number of people in attendance. The Parade was an excellent event.
Council Member Fitzgibbons:
  • Reported that she attended a meeting regarding the Casa Grande Transit. Further conveyed that she was very impressed with the Stakeholders. Serving on the committee.Olivia Guerrero is on the committee, as well as representatives from the Cities of Maricopa and Coolidge.The study is to figure out what the needs are in Pinal County. She encouraged all to do the on-line survey. There is a meeting this Wednesday at the Dorothy Powell Adult Center.
  • Announced that the Latino Familia Initiative will host a movie screening on Wednesday, March 15, 2017 from 6:00 a.m. to 8:00 p.m.
Council Member Herman:
  • Conveyed that the LED streetlight was replaced in front of his house yesterday. The lighting is very nice.
  • Expressed his appreciation to the Public Works Department for the Thornton Road striping project, which is currently going on.The road is very smooth.
Council Member Kortsen:
  • Expressed her appreciation to Chief of Police McCrory for his diligence and implementation of the DDACT project. The survey will give the some real statistics. The excellent work makes her very proud of the Casa Grande Police Department.
  • Expressed her appreciation to Council Member Powell for all the does with the Cowboy Days and O’odham Tash event. Further, conveyed that the event would not be in Casa Grande had it not been for Council Member Powell and Tom Stevens.
Council Member Powell:
  • Expressed his appreciation to all who helped out for the Cowboy Days and Tohono O’odham Tash event this year. There were so many Native American entries and he was happy to see the diversification and cultural aspects of the event.
  • Expressed his appreciation to City Manager Rains for everything he does for the Cowboy Days and Tohono O’odham Event every year.
  • Conveyed that Police Chief McCrory attended both days of the event. The Thursday event will include roping, and Friday will be a Special Roping Event focused on children with special needs. Everything will be free on both Thursday and Friday. Saturday and Sunday will be the Ranch Roping. He encouraged all to attend if they could.
Mayor Pro Tempore Varela:
  • Attended the Access Arizona luncheon which focused on each of the cities and the regional approach to what is occurring, such as, workforce development, education, and the partnership with Central Arizona College.
  • Announced that the Cesar Chavez Dinner will be held on March 10, 2017, at the Property Conference Center.
Mayor McFarland:
  • Reported that he read at to Second Graders at Ironwood School
  • Attended the Mayor’s Safety Awards.
  • Reported that Vista Grande received accreditation.The event was attended by high level agencies, the students, parents, and teachers were posed questions. They all did a very good job. Relayed that he is very impressed with Vista Grande High School.
  • Attended a Leadership Summit for Casa Grande Middle School, conveyed that 75 children attended the summit.
  • Attended the Biz Luncheon.
  • Attended the Fire Explorers Group on Saturday at Central Arizona College, expressed his appreciation to Chief Miller for the nice job he did with the Explorers.
  • Participated in the Cowboy Days O’odham Tash Parade.
  • Attended SOS (Save our Students) at Mission Royale. Mission Royale sold 650 tickets, the proceeds of the ticket sales go to local students in Casa Grande.Very excited to see their participation.
  • Expressed his appreciation to Economic Developer Richard Wilkie. Mr. Wilkie did a great job representing Casa Grande as well as Pinal County.
 
             
O.   Adjournment

There being no further business at this time, the meeting adjourned at 7:46 p.m.
 
  ________________________
Craig H. McFarland
Mayor
ATTEST:


 
 
___________________________
Anna M. Guerra
Deputy City Clerk
 

CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of Casa Grande, Arizona held on the 21st day of February 2017. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 6th day of March, 2017



_______________________________
Anna M. Guerra
Deputy City Clerk

    

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